3-Addendum 1 6000001925.pdf

January 10, 2024

SUBJECT: REQUEST FOR PROPOSALS FOR THE PERFORMANCE OF EXPERT

PROFESSIONAL ENGINEERING DESIGN SERVICES AS REQUESTED

ON A “TASK ORDER” BASIS DURING A FOUR-YEAR TERM (FOR

VARIOUS RFPS) – ADDENDUM #1: AS PER THE QUESTIONS

RECEIVED DURING THE PRE-PROPOSAL MEETING HELD ON

JANUARY 4, 2024

Dear Sir or Madam:

The following are questions from Request for Proposals (RFP) recipients. The questions and the corresponding Port Authority of New York and New Jersey (the Authority) answers are provided for your information and use, as appropriate.

Question #1: Is the Authority able to provide the list of the subject RFP’s attendees and presentation from the January 4, 2024, pre-proposal meeting?

Answer #1: The Authority has attached the subject pre-proposal meeting’s attendee list and presentation for your reference.

Question #2: If a firm already holds agreement(s) with the Port Authority for other traffic engineering RFPs, will the firm be eligible to receive work under this RFP without submission of a Proposal?

Answer #2: No. In order to be considered for this RFP, a firm must submit a Proposal.

Question #3: If a firm is a Prime under another Call-In, can that firm be a subconsultant for one of these proposals?

Answer #3: Yes.

Question #4: If a Consultant is selected as a Prime, can that Consultant also serves as a subconsultant to another Prime?

Answer #4: Nothing precludes a firm from submitting as a Prime and being included as a subconsultant in other proposals.

Question #5: For each RFP will there be a single award or is the intent to award agreements to multiple firms? How many agreements will be awarded for each RFP?

Answer #5: The intent is to award to multiple firms. It is unknown at this time how many firms will be awarded an agreement. Firms that demonstrate compliance with the Proposer Requirements may be considered for award.

Question #6: Will there be a Small Business Enterprise (SBE) Full Service Architectural Call-In RFP this year?

Answer #6: At this time, these are the only solicitations being offered.

Question #7: Can the proposer requirements be met by the Prime firm and subconsultants, collectively?

Answer #7: No. Proposer requirements can only be met by the Prime firm to be considered for the subject services.

Question #8: Is there a minimum or maximum number of minority companies to be included in our proposal?

Answer #8: This is a business decision of your firm. The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

Question #9: What is the web address for the Port Authority solicitation site?

Answer #9: See “Current Opportunities” located here: https://www.panynj.gov/port-authority/en/business-opportunities.html Question #10: What is being requested in Tab 4: Proposer Requirements (Transmittal Letter) where it states "INSERT PROPOSER REQUIREMENTS HERE"?

Answer #10: This is the area where the proposer is to outline how they meet the Proposer

Requirements. Resumes and firm experience should back up the statement made here.

Question #11: Are we allowed to include additional materials apart from the forms requested in the RFP?

Answer #11: Yes, however proposers should adhere to the RFP template as closely as possible.

Question #12: Is there a separate Urban Design and Planning Call-In RFP that will be coming out?

Answer #12: At this time, this is the only solicitations being offered.

Question #13: If an RFP has multiple categories, and we cannot meet the proposer requirements for one of the categories, but we can meet them for the other categories, can we still submit a proposal?

Answer #13: Yes, you may submit a proposal on any and all categories for which you meet the proposer requirements.

Question #14: If a firm is submitting on multiple subsets, may the same resume be used to fulfill multiple subsets within an RFP?

Answer #14: Yes. Please indicate on the resume which subsets the resume is to be considered for.

Question #15: Is there an escalation clause/factor for salary rates? Should we use 2024 rates and propose an escalation?

Answer #15: Yes, include 2024 salary rates. See Section 9.A. of the agreement regarding rate increases.

https://www.panynj.gov/port-authority/en/business-opportunities.html https://www.panynj.gov/port-authority/en/business-opportunities.html

Question #16: Does the Port Authority post in Bonfire once selections have been made?

Answer #16: No. Awards will be posted on the Authority’s Awards website located here:

https://www.panynj.gov/port-authority/en/business-opportunities/awards.html Question #17:Is the Authority open to firms suggesting changes to the standard agreement language?

Answer #17: The Port Authority is not currently accepting exceptions under this Call-In

Program. This is part of the Authority’s efforts to maintain a fair and equitable process for all awardees.

Question #18: If the Prime Proposer is an MBE or WBE, will that count towards the MBE or WBE participation goal, or will the MBE or WBE Prime have to add another MBE or WBE to meet the goal?

Answer #18: The Prime can self-perform up to $2 million for non-construction projects.

Question #19: How do we become certified with the Port Authority?

Answer #19: For more information on MWBE, SBE, SDVOB and DBE program, visit the Port

Authority’s website here: www.panynjsd.com Question #20: Will these RFPs remain open for the duration of the call-in program?

Answer #20: As part of the Port Authority’s fair and competitive solicitation process, “call-in” solicitations may remain ‘open’ for the duration of the term of the call-in program.

Any firms meeting the proposer requirements listed in the call-in solicitation document are able to submit a proposal, even if said firms have submitted proposals in the past and not been awarded an agreement. The Authority shall have the ability to evaluate proposals that come in on an “as-needed” basis and is under no obligation to review or award additional Agreements if it is not in the best interest of the Authority.

Question #21: Can different staff from the Prime be considered in response to future task order mini-RFPs?

Answer #21: Yes, however note that your technical evaluation is based on the individuals you proposed in your submission. New individuals proposed may not be considered if they do not have in kind qualifications and experience.

Question #22: Can part-time employees be proposed to meet prime requirements or only full-time employees should be considered?

Answer #22: No. As stated in Tab 5.1 of the RFP Documents, “Provide technical qualifications of all full-time engineering and technical personnel of your firm (including subconsultants, if any) who will be assigned to perform the requested services as outlined in Section IV – Proposer Requirements.”

Question #23: We are an engineering firm with an architectural group. Can we still submit a proposal for the Architectural RFPs?

https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.panynjsd.com%2F&data=05%7C02%7Cceddington%40panynj.gov%7Cbbfd8fb031664e40d6b708dc1148cc86%7Cc4484a25d0d84ad0916aa889b6aa7a02%7C0%7C0%7C638404251556302393%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=DcEz1PGRV5YyLhrBnAeelfOEyVm8YFCxiyyOhynurAA%3D&reserved=0

Answer #23: Firms that demonstrate compliance with the Proposer Requirements may be considered for award.

Question #24: Specific to the Traffic Design RFP regarding firm experience – subset Planning and Design asks for a minimum of 5 projects that address at least two listed categories. Please clarify if this is asking for 5 projects per category or 5 projects that together address two categories.

Answer #24: The request is for 5 projects in at least two listed categories. Your firm can list 2 in one and 3 in another, or 4 in one and 1 in another. If you desire, you can list more than five.

Question #25: All 3 categories list “Coordination w/ other Disciplines” as a potential task in the Attachment A (Scope of Work).

1. Landscape - Include site/civil engineering? Structural?

2. Arch - should we include engineering disciplines on the team?

Answer #25: These requests will be at the task order level. The pass/fail criteria are listed in the beginning of the RFP Letter in Section IV. Proposer Requirements and are the only requirements that are required at this time.

Question #26: What is the nature of Modelmaking & Photography tasks? Presentation or Study?

Answer #26: These requests will be at the task order level. The pass/fail criteria are listed in the beginning of the RFP Letter in Section IV. Proposer Requirements and are the only requirements that are required at this time.

If you have any questions, please contact the Solicitation Manager listed in each RFP.

Email Email Robert.Fritz@mottmac.com nbelzer@hardestyhanover.com dgerry@bermelloajamil.com tdepauw@ataneconsulting.com Aryeh.Lemberger@wsp.com SRupan@superstructures.com JColeman@studio5p.com criveratorres@swabalsley.com lewebster@HNTB.com Jan.Manger@nv5.com Jackson.Wandres@nv5.com jtan@naikgroup.com Will.Sherman@arup.com sramzan@HIRANIGROUP.com scastro@zofsengineering.com ira.quiat@aecom.com RRamos@VHB.com cmerle@gpinet.com Scott.Parker@jacobs.com Lina.Abulawi@civilcraft.com ABARTELLO@HNTB.com Chris.Bausher@atkinsrealis.com wmichelsen@enovateengineering.com dmaher@psands.com PBafitis@rktb.com Robert.Horr@atkinsrealis.com ABorgese@popligroup.com JGaletta@superstructures.com DMay@superstructures.com jose.rivera@samschwartz.com WDungo@VHB.com dlapping@hardestyhanover.com SKAMILARIS@Dewberry.com Anthony.Mariani@collierseng.com michael.mauritz@transcore.com Al.Consoli@jacobs.com GSciannantena@infrastructure-eng.com esosa@gpinet.com wmcmenamin@gpinet.com Patrick.Chan@consystec.com mvalenti@zofsengineering.com rahim.ali@fastech-eng.com jrowe@bermelloajamil.com edangelmaier@bbbarch.com slee@swabalsley.com tbashir@civilcraft.com jmanzella@h2m.com dpatel@haiderengineering.com rreardon@entech.nyc JacksonV@liro.com Emily.Kotsaftis@stvinc.com Steven.Wong@parsons.com nsosa@gpinet.com ahasan@haiderengineering.com MDugliss@geiconsultants.com bveeregowda@HNTB.com bnicholls@fieldoperations.net John.DeMarco@collierseng.com KGreenfield@H2M.com TSTGermain@infrastructure-eng.com kpatel@zofsengineering.com Andrew.Ridler@wsp.com Kelly.Bird@stvinc.com tchoulika@fieldoperations.net Varanesh.Singh@arup.com sjampole@vhb.com michael.dacosta@tylin.com strevenen@kseng.com knorberg@entech.nyc tlink@dharamconsulting.com pmcaffrey@dattner.com Matthew.Ficarra@jacobs.com mkoontz@geiconsultants.com ELindstrom@chasolutions.com eswansen@swansengineering.com Joseph.Amorosa@stantec.com ivaradarajan@infotrancorp.com jfine@gpinet.com

PRE-PROPOSAL MEETING ARCHITECTURAL & TRAFFIC CALL-INS

Pre-Proposal Attendance Sheet from January 4, 2024

Ashley.Munz@stantec.com Christina.Guerrero@jacobs.com ssavitsky@Dewberry.com joek@codeconsultants.com Alicia.Petrulis@nv5.com Amy.Pokora@aecom.com Whitney.Sousa@exp.com Paula.Tom@mottmac.com gestupinan@enovateengineering.com Kate.Wang@hdrinc.com aaugustyniak@gedeongrc.com nolcsvay@naikgroup.com pdunckley@gpinet.com emartinez@watts-ae.com adeluca@naikgroup.com CLeyden@foit-albert.com skang@HNTB.com abaker@fxcollaborative.com sestrin@HNTB.com lmota@swabalsley.com gsalierno@systra.com mday@gpinet.com bmucci@popligroup.com dsit@panynj.gov sabuhuzeima@aidpe.com nryan@aroraengineers.com Sydney.Swanson@hdrinc.com Christopher.Bath@parsons.com rahsan@ataneconsulting.com sdemetro@panynj.gov kanewalt@hveapc.com Cherry.Xiong@exp.com pbauer@dattner.com hUyeda@starrwhitehouse.com aoliver@aroraengineers.com Peter.Kozey@jacobs.com NAzizBrown@chasolutions.com jjcoffey@dewberry.com fruela@infotrancorp.com mmaximini@vhb.com Melissa.Millard@stvinc.com gchiu@HNTB.com DShepard@chasolutions.com hnaqvi@ataneconsulting.com jbates@panynj.gov maustin@cooperrobertson.com weitao.chen@aecom.com Enrique.Porras@jacobs.com jhenschel@watts-ae.com rchu@hntb.com Kwu@langan.com estoel@cooperrobertson.com glozano@munozeng.com ASilverman@infiniteconsultingcorp.com thuff@enovateengineering.com salpert@HNTB.com kcelenza@systra.com camille.perez@tylin.com jmcdonnell@fhistudio.com Ahashmi@ataneconsulting.com jamling@sherpagcm.com MShort@popligroup.com jennifer@scapestudio.com hkhan@ataneconsulting.com bsendlak@watts-ae.com lstoke@bermelloajamil.com banu.sayin@solvotek-int.com qhashmi@ataneconsulting.com kanderson@kseng.com Cynthia.Chau@arup.com sgiordano@aroraengineers.com Claudia.Baroni@jacobs.com ellis.kim@samschwartz.com Donna.Walcavage@stantec.com Geoffrey.Lynch@aecom.com MCyr@walterpmoore.com shady.elshetwy@tylin.com lstarr@starrwhitehouse.com Liz.Chang@wsp.com Monica.Hatcher@jacobs.com yehya.asker@wsp.com breanna.mobley@samschwartz.com achakraborty@kseng.com DPericak@foit-albert.com rr@ronnetteriley.com ggordon@panynj.gov bbarnett@cooperrobertson.com fijaz@panynj.gov sanwar@consultingservicesusa.com aberger@ddp-ny.com astewart@watts-ae.com Laura.Andres@jacobs.com jarch@HNTB.com rsaunderson@margulieshoelzli.com Rick.Ryan@corgan.com alim@cooperrobertson.com sizhar@siengineering.com abuffa@HNTB.com AHernandez@foit-albert.com Davinder.Kaur@aecom.com jeffrey.meyers@aecom.com Farhad.Mody@corgan.com gdelrio@hardestyhanover.com Raymund.Royandoyan@TransCore.com mdinatale@h2m.com inayee@infotrancorp.com dawak@sherpagcm.com mchiou@margulieshoelzli.com Regan.McKendry@wsp.com estewart@panynj.gov SManolopoulos@foit-albert.com bora.sayin@solvo-tek.com jschuyler@fxcollaborative.com gdavis@Dewberry.com Ryan.White@jacobs.com jlomas@entech.nyc michelle.tesfamichael@entuitive.com jperri@VHB.com arsalan.gilani@fastech-eng.com Daniel.Mitchell@wsp.com grozmus@geiconsultants.com Roxana.Kariyannis@aecom.com Nikki.Anderson@jacobs.com tgrassi@HNTB.com Karnvir.Mashiana@aeapc.com Brad.Miller@mbakerintl.com shawn@letter27design.com rizhar@siengineering.com RNason@foit-albert.com Aaronov@rktb.com maheen@edgelineanalytics.com dkimball@HNTB.com KoklanosP@liro.com James.Eastman@perkinswill.com hwchan@panynj.gov maziz@cooperrobertson.com greg.hildebrand@aecom.com Patrick.Omara@stvinc.com vida.blackburn@entuitive.com Leomar.Almanzar@mbakerintl.com Richard.Acoury@wsp.com David.Liebgold@mbakerintl.com peggy@foit-albert.com Danielle.Hartman@arup.com asarantos@ddp-ny.com Michal.Mrowiec@perkinswill.com ksuzuki@ddp-ny.com Michael.Valletta@wsp.com brmiller@panynj.gov Mike.McElderry@perkinswill.com Hema.Tanikella@TransCore.com

PERFORMANCE OF EXPERT PROFESSIONAL

ENGINEERING DESIGN SERVICES AS

REQUESTED ON A “TASK ORDER” BASIS

DURING A FOUR-YEAR TERM

Four RFPs

Pre-Proposal Presentation

1-4-2024 – 2:00 p.m.

*For Information Purposes Only. Requests for Proposals will supersede any information included in this presentation.*

AGENDA

Welcome – Monika Radkowska, Solicitation Manager | Procurement

Office of Diversity, Equity & Inclusion – Glenessa Gordon, Assistant Director

Scope of Service Highlights – Steven Demetropoulos – Transportation Engineering .Program Director, Jennifer Bates – Senior Principal Engineer, Russell Kriegel – Chief .Architect

Insurance Requirements – Edmund Stewart, Principal Risk Analyst, Treasury | Risk Financing

Procurement Process – Monika Radkowska, Solicitation Manager

Q&A

OFFICE OF DIVERSITY, EQUITY AND

INCLUSION

Glenessa Gordon, Assistant Director Office of Business Diversity, Equity & Inclusion

Attention to Diversity, Equity and Inclusion

OFFICE OF DIVERSITY, EQUITY & INCLUSION

Priorities and Standards

OPPORTUNITIES DIVERSITY CAPACITY BUILDING

POLICY OVERSIGHT COMPLIANCE

Maximize opportunities available for minority, women-owned, small and disadvantaged business enterprises (MWSDBEs).

Promote Workforce Diversity in Port Authority and tenant business activities.

Offer capacity-building services for MWDSBEs/SDVOBs.

Initiate remedial plans to address deficiencies. Enforce compliance measures to ensure goals are met.

Implement reforms and develop agency policies.

CERTIFICATION PROGRAMS

At the Port Authority of NY & NJ, we believe that our operations should reflect the diversity of our community.

Our Board enacted the following participation goals:

20% Minority-owned business enterprises (MBE) 10% Women-owned business enterprises (WBE) 3% Service-disabled Veteran-owned businesses (SDVOB)

M/WBE

SBE

SDVOB

AC/DBE

Efforts to Achieve Good Faith Effort Submit participation plans with the RFP response or bid, as required by the contract.

Create participation plans that provide meaningful opportunities for MBE/WBE/SDVOBs across the full spectrum of the project across all phases of the project, and categories of work and contracting tiers

Develop contracting packages that are commensurate with capacity of the preponderance of the available pool of MBE/WBE/SDVOBs

Develop a 'Roadmap' to inform a comprehensive participation plan for evaluation and approval with goals applied for 20% MBE, 10% WBE utilization and 3% SDVOB

Encourage the formation of joint ventures, partnerships or similar arrangements among subcontractors, as required to achieve the participation goals

Efforts to Achieve Good Faith Effort (cont’d)

Ensure diversity within diversity in all areas of work and tiers (professional services, goods & operational services, and construction)

Establish transparent processes for pre-qualifying and selecting firms

After selecting MBE/WBE/SDVOB partners, ensure their engagement in conceptual design, project planning, means and methods and other types of program planning strategy meetings, related to their role in the project

Provide business capacity building support through financial services, technical guidance and trainings, and business services support, as appropriate

Conduct business affairs with MBE/WBE/SDVOB partners in accordance with PANYNJ's standards, including within our supplier code of ethics, prompt payment protocols, etc.

PA Forms

CERTIFICATION RESOURCES

• PA Website: www.panynj.gov/supplierdiversity

• Certification and to search for certified firms:

https://panynj.diversitysoftware.com

• Certification Hotline: 212-435-7888

• Cert Help email: certhelp@panynj.gov

• We encourage firms seeking certification to also register with Procurement at www.paprocure.com to be considered for business opportunities and to fill out the PSFQ to participate in A&E business opportunities.

http://www.panynj.gov/supplierdiversity https://panynj.diversitysoftware.com/ mailto:CertHelp@panynj.gov http://www.paprocure.com/

TRAFFIC ENGINEERING DESIGN

SCOPE OF SERVICE HIGHLIGHTS

Steven Demetropoulos - Transportation Engineering Program Director

Port Authority Facilities and Interstate Transportation Network

Engineering Department

Office of Chief Engineer

Quality Assurance

Engineering & Architecture

Construction Management

Materials Engineering

Engineering Operations

Enterprise Asset

Management

Engineering Project Delivery

Design Division Architecture Civil Electrical Traffic Geotechnical

Mechanical Structural Environmental Resilience & Sustainability

Port Authority Traffic Engineering Traffic Operations

& Customer Experience

Traffic Safety Improvement

Program

Transportation Technology

Deployments

Traffic Planning & Project Delivery

Redevelopment Programs

Transportation Management

Traffic Data & Analytics

(Stage V)

Regional Coordination

Transportation Technology

Transportation Management Safety

Asset Mgmt/ Maintenance

Facility Operations

Construction Support & TMP

(Stage IV)

Final Design (Stage III)

Concept Design (Stage I, II)

Planning & Analysis

Traffic Engineering

Traffic Engineering Agency-wide Support

Scope of Work – Traffic Design Subsets

Planning & Design

• Conceptual Roadway Design

• Master Plans

• Traffic Studies & EIS

• Transportation

Analysis & Simulation

• Traffic Device Design

• Traffic Signals & ITS

• Maintenance of

Traffic

• Construction Staging

Construction Support

• RFI & Submittal Reviews

• MOT Reviews and Coordination

• Field Support of Traffic Devices/MOT

• Inspection & Commissioning

• ITS & Traffic Signal Integration and Testing Support

Safety Support

• Review and Analyze Crash Data

• Perform Safety Studies

• Develop Crash Countermeasures

Transportation Management Support

• Oversight/Staffing at Facility TMCs

• Operational Assessments

• Transportation Management Plans

• Transportation Demand Management

• Monitoring Plans

• Data Analytics

Specific Tasks

• Planning and Design

• Prepare conceptual layouts and alternatives assessment

• Traffic impacts studies and analysis

• Final Design/Contract Document Development

• Preparation of drawings, specifications, estimates

• Maintenance of Traffic Design and Construction Support

• RFIs, Submittal Reviews, field meetings, work zone staging and coordination

Specific Tasks – cont’d

• Traffic Safety

• Perform Traffic Safety Studies and Analysis

• Transportation Management

• Develop Transportation Management Plans

• Operational Assessment Plans

• Real-time, active Transportation Management and Monitoring at TMCs

• Support staff on various assignments, including on-sites/remotes

• Facilities may include – WTC, JFK, LGA, EWR, PABT, PN

TRAFFIC TECHNOLOGY

SCOPE OF SERVICE HIGHLIGHTS

Jennifer Bates – Senior Principal Engineer

Transportation Technology Deployments Group Overview

Transportation Technology Deployment

& Innovation

• ITS Policy and Standards Development

• ITS Master Plans

• Agency directed initiatives

• Strategy, Roadmap and

Coordination with PA-

TEC

GIS

• MAPS program

• Traffic GIS portal data updates

• GIS tools development

Dashboard Development & O&M

• Financial, Operations, Safety, and Planning dashboards

• Data reporting

• Data integration

• Dashboard Support

• Coordination with redevelopment programs

Data Infrastructure Support

• Azure Cloud hosting development and maintenance

• Database development and support

• Coordination with PA-

TEC

• Data Hub O&M

Asset Management

• RDMS O&M

• Enterprise Agency

Asset Management Program Migration

• Coordination with Tech and Asset Management Office

Scope of Work – Traffic Technology RFP

• Evaluating transportation technologies and traffic devices

• Maintaining data analytics, data warehousing and reporting platforms

• Development of applications, databases, software, and database administration

Specific Tasks

• Evaluate various devices and systems for their applicability to facility …operations

• Provide subject matter expertise on best practices for data, disruptive technology, and innovation

• Oversee and execute day-to-day management of Traffic Engineering’s data analytics, data warehousing, and reporting platforms

• Develop, enhance and maintain Safety, Operations, Maintenance, Asset Management, and financial dashboards

SCOPE OF SERVICES

ARCHITECTURE

Russell Kriegel - Chief Architect

Architecture

• Support PA core transportation and infrastructure programs

• Strive to achieve quality public environments for our facility customers, employees, and tenants

• We are an Award-winning unit, including:

• Architects

• Landscape Architects

• Graphic Designer

• Model Maker

Who we are

EWR Terminal B North Restroom

GWB Bus Station

EWR Switching Station Perimeter Fence

LGA Air Rescue Firefighting Facility

EWR Terminal B Frontage

• Building programming and design

• Code and zoning analysis

• Facility planning

• Facility surveys

• Graphic design

• Historic preservation

• Landscape architecture design

• Life safety evaluation

• Sustainable design

• Transportation planning

• Urban and site planning services

• Wayfinding

What we do

GWB Northwalk

PATH Harrison Station Complex TWA Flight Center

EWR Terminal B All-Gender Restroom

WFC Ferry Terminal

• Planning and/or urban design

• Feasibility studies, schematic or final design including drawings, technical specifications and construction cost estimates

• Landscape Architecture including hardscape, horticulture, wetland mitigation and sustainable design elements for:

• Removals, replacements, repairs, renovations and/or upgrades to existing facilities

• New facilities

RFP Scope of Work

Full-Service Design – Public Facilities Full-Service Design – Non-Public Facilities Landscape Architectural Design

Feasibility studies/schematic design/final design including drawings, technical specifications and construction cost estimates for: removals, replacements, repairs, renovations and/or upgrades to existing facilities

Exterior Wall, Roofing and Waterproofing Design

INSURANCE REQUIREMENTS

Edmund Stewart, Principal Risk Analyst

Insurance Requirements Commercial General Liability Insurance - $2 million ($5 million Air Operations Area escorted) each occurrence for bodily injury and property damage liability.

Automobile Liability Insurance - $2 million ($5 million Air Operations Area escorted) per accident for bodily injury and property damage liability covering any auto, owned, non-owned, rented or hired automobiles

Errors & Omission Insurance - $5 million per occurrence, covering acts, errors, mistakes, and omissions arising out of the work or services performed by Consultant(s), or any person employed by Consultant(s)

Workers’ Compensation and Employers Liability Insurance – to statutory limits and in accordance with the requirements of law in the state(s) where work will take place, and Employer’s Liability Insurance of not less than $1 million for bodily injury by accident and $1 million for bodily injury by disease, and at least a $1 million policy limit.

PROCUREMENT PROCESS

Monika Radkowska, Solicitation Manager

Procurement RFP Solicitation Process

1. Proposer Requirements

2. Staff Qualifications

3. Firm Qualifications

4. MBE/WBE/SDVOBs Participation Plan

5. Cost – Multiplier(s) and Salary Schedule

6. Conflict of Interest

7. Standard Agreement

8. Attachment A – Scope of Work

9. Attachment B – Terms of Discussion

10. Attachment C – Company Profile

Proposer Tips Know the name of the Procurement contact

Ask questions if you have any

Check for any addenda

Demonstrate how you meet the Proposer Requirements

Be as specific as possible when describing what projects your staff and firm have worked on

Include MBE, WBE and SDVOB subconsulting opportunities

After Proposal Process

• Debrief o Prepare your questions before the debrief o Discuss strengths and weaknesses in your proposal

• Transparency – Awards Page

• Monitor – Upcoming Solicitations (including subconsulting opportunities)

Questions?

Thank You!