3-3-CR27010-27307430 Approved Specifications.pdf

Non-Payment Items

Project Manual

State of Utah Division of Facilities Construction and Management

JJS Hurricane Pickleball Courts Proj ect DFCM Project No. 27307430

Alpha Engineering N o. 581-37 August 2026

Construction Specifications

JJS Hurricane Pickleball Courts 000110 - 1 DFCM Project No. 27307430 Table of Contents

SECTION 000110

TABLE OF CONTENTS

DFCM GENERAL CONDITIONS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 000101 – PROJECT TITLE PAGE

SECTION 004113 – BID FORM

GENERAL CONDITIONS PER DFCM REQUIREMENTS

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 011000 – SUMMARY

SECTION 012200 – MEASUREMENT AND PAYMENT

SECTION 012500 – SUBSTITUTION PROCEDURES

SECTION 012600 – CONTRACT MODIFICATION PROCEDURES

SECTION 012900 – PAYMENT PROCEDURES

SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

SECTION 013200 – CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013300 – SUBMITTAL PROCEDURES

SECTION 014000 – QUALITY REQUIREMENTS

SECTION 014200 – REFERENCES

SECTION 015000 – TEMPORARY FACILITIES AND CONTROLS

SECTION 016000 – PRODUCT REQUIREMENTS

SECTION 017123 – FIELD ENGINEERING

SECTION 017300 – EXECUTION

SECTION 017419 – CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 017700 – CLOSEOUT PROCEDURES

SECTION 017823 – OPERATION AND MAINTENANCE DATA

SECTION 017839 – PROJECT RECORD DOCUMENTS

DIVISION 31 – EARTHWORK

SECTION 311000 – SITE CLEARING

SECTION 312220 – SITE EXCAVATION AND BACKFILL

DIVISION 32 – EXTERIOR IMPROVEMENTS

SECTION 321300 – CEMENT CONCRETE PAVEMENT

SECTION 321823 – PICKLEBALL COURTS

END OF SECTION

JJS Hurricane Pickleball Courts 004113 - 1 DFCM Project No. 27307430 Bid Form

SECTION 004113

BID FORM

PART 1 – GENERAL

1.1 BIDDER INFORMATION

A. Bidder acknowledges receipt of all addenda and agrees to furnish all labor, materials, tools, transportation, supervision, and incidentals necessary to complete the Work in accordance with the Contract Documents for the prices listed herein.

B. Bidder agrees to perform all Work for the following Base Bid amounts.

1.1 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 – BID SCHEDULE

Bid Item

Description Quantity Unit Unit Price

Total Price

1 Mobilization 1 L.S.

2 Construction Surveying 1 L.S.

3 Clearing, Grubbing & Demolition 15,030 S.F.

4 Earthwork & Grading (Cut) 190 C.Y.

5 Earthwork & Grading (Fill) 410 C.Y.

6 Site Concrete w/ Base 912 S.F.

7 Post-Tension Concrete Pickleball Courts w/ Base

7,564 S.F.

8 Pickleball Court Color Surfacing & White Striping

7,564 S.F.

9 Lemco ADP Pro Jam Adjustable Basketball Hoop

2 Each

10 Pickleball Posts and Net 2 Each

11 Landscaping 1 L.S.

BASE BID TOTAL: $

BASE BID TOTAL (In Words):

JJS Hurricane Pickleball Courts 004113 - 2 DFCM Project No. 27307430 Bid Form

PART 3 – BIDDER ACKNOWLEDGEMENTS

The undersigned Bidder certifies that:

1. Bidder has examined the Contract Documents and site conditions.

2. Bidder agrees to complete the Work in accordance with the Contract Documents.

3. Prices include all labor, materials, equipment, taxes, overhead, profit, and incidentals required to complete the Work.

4. Bidder agrees that quantities are estimated and payment shall be based on actual quantities installed and accepted unless otherwise noted.

PART 4 – SIGNATURES

BIDDER:

ADDRESS:

PHONE:

EMAIL:

UTAH CONTRACTOR LICENSE NO.:

AUTHORIZED SIGNATURE:

PRINTED NAME:

TITLE:

DATE:

JJS Hurricane Pickleball Courts 011000 - 1 DFCM Project No. 27307430 Summary

SECTION 011000

SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes the following:

1. Project information

2. Work covered by Contract Documents

3. Type of Contract

4. Work restrictions

5. Specification formats and conventions.

B. Related Requirements

1. APWA and other Civil Specifications and details included as referenced standards to these specifications.

1.3 PROJECT INFORMATION

A. Project Identification: JJS Hurricane Pickleball Courts.

B. Project Location: 330 South 5300 West, Hurricane, Utah 84737.

C. Owner: Utah Division of Facilities Construction and Management (DFCM) on behalf of Utah Department of Health and Human Services (DHHS).

D. Owner’s Representative:

1. Scott Jensen – DFCM Project Manager

2. Phone (385) 450-2321

3. sgjensen@utah.gov

E. Project Designer:

1. Alpha Engineering

2. Project Manager – Rhett Beazer, P.E.

3. 43 South 100 East, Suite 100, St. George, Utah 84770

4. rhettbeazer@alphaengineering.com

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The work consists of the construction of two pickleball courts and all associated work.

1.5 TYPE OF CONTRACT

A. Project will be constructed under a single prime contract.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

mailto:sgjensen@utah.gov mailto:rhettbeazer@alphaengineering.com

JJS Hurricane Pickleball Courts 011000 - 2

B. On-Site Work Hours: Work shall be generally performed during normal business working hours of 6:00 a.m. to 5:00 p.m., Monday through Friday, except where otherwise indicated or by special arrangement.

1. Weekend Hours: Must be coordinated with Owner’s Representative.

2. Early Morning Hours: Must be coordinated with Owner’s Representative.

3. Hours for Utility Shutdowns: Must be coordinated with Owner’s Representative.

4. Hours for High Noise Activity: Must be coordinated with Owner’s Representative.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated.

1. Notify Owner not less than 14 days in advance of proposed utility interruptions.

2. Obtain Owner’s written permission before proceeding with utility interruptions.

D. Noise Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than 14 days in advance of proposed utility interruptions.

2. Obtain Owner’s written permission before proceeding with utility interruptions.

E. Nonsmoking Site: Smoking is not permitted on the project site area.

F. Controlled Substances: Use of tobacco products and other controlled substances on Site is not permitted.

G. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

H. Employee Screening: Comply with Owner’s requirements for screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner’s representative.

1.7 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 50-division format and CSI/CSC's "Master Format" numbering system.

1. Section Identification: The Specifications use Section numbers and titles to help cross-referencing in the Contract Documents. Sections in the Project Manual are in numeric sequence; however, the sequence is incomplete because all available Section numbers are not used. Consult the table of contents at the beginning of the Project Manual to determine numbers and names of Sections in the Contract Documents.

2. Division 01: Sections in Division 01 govern the execution of the Work of all Sections in the Specifications.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate. Words implied, but not stated, shall be inferred as the sense requires.

Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the

JJS Hurricane Pickleball Courts 011000 - 3

Specifications. Requirements expressed in the imperative mood are to be performed by Contractor. Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

3. Where any conflict exists between the CSI-format and Civil specifications, or between Sections, the most restrictive or demanding requirements shall take precedence unless an exception is granted in writing from the Project Engineer.

4. Specifications shall be adhered to in the following hierarchy:

a. Project Specific Specifications

b. DFCM General Conditions and Specifications

c. City of Hurricane Standard Specifications

d. APWA Standard Specifications as Referenced

PART 2 – MATERIALS (Not Used)

PART 3 – EXECUTION (Not Used)

JJS Hurricane Pickleball Courts 012200 - 1 DFCM Project No. 27307430 Measurement and Payment

SECTION 012200

MEASUREMENT AND PAYMENT

PART 1 - GENERAL

1.1 DESCRIPTION

A. This section defines the way the Lump Sum Prices, Unit Prices, and the Allowances listed in the Bid Schedule will be used to determine measurement and payment for all Work and describes the procedures required to be followed for monthly progress payments to the Contractor.

B. Bid amounts will include all equipment, tools materials, labor, service, and all other items required to complete the Work included in the Agreement unless specifically excluded by this section. Work required for which no separate Bid item is identified will be considered as a subsidiary obligation of the Contractor, and the cost therefore shall be included in the most applicable Bid item. Bid amounts for each item will be the basis for development of budget values for activities. Adjustments to Allowance Bid Item amounts will be applied to the Contract Price when Work is completed, and actual Allowance item amounts are known.

C. Payment for all items of the Bid Schedule shall include all compensation to be received by the Contractor for furnishing all tools, equipment, supplies, and manufactured articles, and for all labor, operations, and incidentals appurtenant to the items of Work being described, as necessary to complete the various items of the Work all in accordance with the requirements of the Contract Documents, including all appurtenances thereto, and including but not limited to all costs of permits and cost of compliance with the regulations of public agencies having jurisdiction, including Safety and Health Requirements of the Utah Division of Industrial Safety and the Occupational Safety and Health Administration of the U.S. Department of Labor (OSHA).

D. All costs shall be included in the prices named in the Bid Form for the various items of Work. Except as otherwise provided herein, no separate payment will be made for any item that is not specifically set forth in the Bid Form.

E. All estimated quantities stipulated in the Bid or other Contract Documents are approximate and are to be used only (a) as a basis for estimating the probable cost of the Work and (b) for the purpose of comparing the Bids submitted for the Work. The actual amounts of Work done and materials furnished under unit price items may differ from the estimated quantities. The basis of payment for work and materials will be the actual amount of work done and materials furnished. Contractor agrees that he will make no claim for damages, anticipated profits, or otherwise on account of any difference between the amounts of work actually performed and materials actually furnished and the estimated amounts thereof.

F. The unit or lump sum item of work which involves excavation or trenching shall include all costs for such work. No direct payment shall be made for excavation or trenching. All excavation and trenching shall be unclassified as to materials which may be encountered;

in addition, trenches shall be unclassified as to depth.

G. Monthly pay requests are due on the 25th of each month, and while pay requests will be accepted prior to this date, pay request processing will not begin until this date for purposes of meeting the Owner pay request processing obligations. Failure of the Contractor to submit its pay request by this day may be cause for the rejection of the pay request. If rejected, the Contractor may have to resubmit the pay request the next month. Should the submittal date fall on a holiday or weekend day during the month, then the Contractor shall consider the next working day as the due date.

1.2 MEASUREMENT AND PAYMENT

BID FORM (Section 004113), Measurement and Payment to be as follows:

JJS Hurricane Pickleball Courts 012200 - 2

A. Mobilization

1. Measurement: Lump Sum.

2. Payment: Includes preparatory work, transportation, temporary facilities, project administration, bonds, insurance, and all work necessary to begin construction operations.

B. Construction Surveying

1. Measurement: Lump Sum.

2. Payment: Includes layout, staking, grade control, and as-built documentation.

C. Clearing and Grubbing

1. Measurement: Square Feet

2. Payment: Includes clearing, grubbing, removal, stockpiling, disposal of vegetation and debris, and preparation of areas for construction.

D. Excavation (Cut and Place on Site)

1. Measurement: Cubic Yard

2. Payment: Includes excavation, hauling, disposal, and grading.

E. Site Concrete

1. Measurement: Square Feet

2. Payment: Includes but is not limited to the subgrade preparation, placement and compaction of base course, concrete forming, finishing and curing, expansion joints, not specifically listed as a separate bid item.

F. Post-Tension Concrete Pickleball Courts w/ Base

1. Measurement: Square Feet

2. Payment: Includes but is not limited to all materials, labor, and equipment necessary to prepare the subgrade, install the base course, sand leveling course, polyethylene vapor barrier, tensioning strands, reinforcement, tendon strand supports, tendons, wedge anchors, concrete, foam spacers, moisture barriers, and any other miscellaneous work to provide a complete post tensioned concrete court, prepared for surfacing treatment. The post-tension concrete slab shall be installed per project specifications. This item shall include coordination with the basketball standard installation within the court as shown on the plans.

G. Pickleball Court Color Surfacing & White Striping

1. Measurement: Square Feet

2. Payment: Includes all materials, labor, and equipment necessary to install pickleball court surface treatment and striping as shown in the Drawings on the specifications. The contractor shall verify that all surfacing materials and colors are approved by the Engineer and Owner prior to ordering the surfacing products. The pickleball court surfacing shall be installed per project specifications.

H. Pickleball Posts and Net

1. Measurement: Each

2. Payment: Includes labor, materials, and equipment necessary to install post and net.

I. Basketball Hoop

1. Measurement: Each

JJS Hurricane Pickleball Courts 012200 - 3

2. Payment: Includes labor, materials, and equipment necessary to install each basketball hoop. The contractor is responsible to provide the basketball hoop footing design by deferred submittal prior to the placement of the post tension strands. This item shall include but is not limited to placement of each hoop, concrete footing, foam isolation spacer and moisture barrier.

J. Landscaping

1. Measurement: Lump Sump

2. Payment: Includes all materials, labor and equipment necessary to adjust and install sprinklers, and install grass sod with topsoil at the locations and grades identified on the plans. This item shall include all materials, labor, and equipment necessary to install, grass sod and 6” of topsoil. This item shall include surface preparation and finish grading.

PART 2 – MATERIALS (Not Used)

PART 3 – EXECUTION

1.1 GENERAL PROGRESS PAYMENT REQUIREMENTS

A. Payment for Work performed shall be in accordance with installed quantities as assessed in comparison to the Schedule of Values. The ENGINEER will verify measurements and quantities. Each activity necessary to manage and complete the Work is identified on the Contract schedules. Each activity will be assigned its respective value, a portion of the Contract Price, as shown on the Schedule of Values (Roll-up) and detailed cost loaded activity schedule. Refer to Section 012900 - Schedule of Values.

B. Payment for all lump sum costs and services incurred on this Agreement shall be based on the earned value of Work accomplished during the reporting period. Earned value is determined by the completion percentage of each activity as determined by the Schedule of Values applied to the total value of the activity. No construction activity shall be deemed 100 percent complete until the CONTRACTOR has completed the physical check out and inspection of the completed Work and has submitted the signed inspection form to the ENGINEER. Refer to Section 012900 – Schedule of Values.

C. Earned value is derived from the current status of the CONTRACTOR Construction Schedule as determined by the monthly schedule status submittals (Reference Section 012900 – Schedule of Values). Each schedule status submittal is reviewed and approved by the ENGINEER prior to the CONTRACTOR obtaining approval for the Summary of Earned Values or quantities installed and the Application for Payment.

1.2 APPLICATION FOR PAYMENT

A. Application for payment shall be on the OWNER’s form and be certified by signature of an Authorized Officer of the CONTRACTOR.

B. The Application for Payment shall contain all necessary references and attachments that substantiate the invoice for progress payment (e.g., certified payrolls, labor reports, progress schedule data, and Summary of Earned Values). It shall substantiate the invoice for progress payment and shall be preceded or accompanied by status data as a condition of payment, in accordance with Section 012900 – Schedule of Values.

1.3 PAYMENT FOR SUPPLIES AND MATERIALS

A. Payment based on the actual cost of supplies, materials and equipment on hand shall be made by the OWNER with or without a paid invoice. "Actual cost" of materials shall be the invoice amount, whether paid or not, and shall not include any costs associated with installation, testing, etc. The CONTRACTOR shall be entitled to payment of the actual cost of supplies, materials and equipment only if he (1) presents an invoice to the OWNER with the application for payment and (2) states in the application for payment that the materials

JJS Hurricane Pickleball Courts 012200 - 4 have been delivered and stored in the time and manner specified in the contract between the CONTRACTOR and his Supplier or Subcontractor. If the CONTRACTOR fails to comply with those conditions, the OWNER may withhold payment in accordance with the provisions. The OWNER expressly reserves the right to withhold retention until the CONTRACTOR presents to the OWNER a paid invoice, or some other proof of payment satisfactory to the OWNER, for the OWNER use in verifying the accuracy of the actual cost of the supplies, materials or equipment. If the amount paid does not match the actual cost, the OWNER shall adjust the amount of retention accordingly. Payment for supplies, materials or equipment on hand does not alter the responsibility of the CONTRACTOR for all supplies, materials and equipment until Final Acceptance of the Work.

JJS Hurricane Pickleball Courts 012500 - 1 DFCM Project No. 27307430 Substitution Procedures

SECTION 012500

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use facsimile of form provided in Project Manual, or an alternative acceptable to the Architect.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication, or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

JJS Hurricane Pickleball Courts 012500 - 2

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements.

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

JJS Hurricane Pickleball Courts 012500 - 3

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 60 days after the Notice of Award. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved

JJS Hurricane Pickleball Courts 012500 - 4

JJS Hurricane Pickleball Courts 012600 - 1 DFCM Project No. 27307430 Contract Modification Procedures

SECTION 012600

CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements

1. Section 012500 "Substitution Procedures" for administrative procedures for handling requests for substitutions made after the Contract award.

2. Section 013100 "Project Management and Coordination" for requirements for forms for contract modifications provided as part of web-based Project management software.

1.3 MINOR CHANGES IN THE WORK

A. Engineer will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Engineer will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Engineer are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change:

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Engineer.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Engineer

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with

JJS Hurricane Pickleball Courts 012600 - 2 total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form provided by Owner

1.5 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 012100 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 012200 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

1.6 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, Engineer will issue a Change Order for signatures of Owner and Contractor on Owner’s approved form.

1.7 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Engineer may issue a Construction Change Directive on Owner’s approved form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

1.8 WORK CHANGE DIRECTIVE

A. Work Change Directive: Engineer may issue a Work Change Directive on Owner’s approved form. Work Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Work Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract

JJS Hurricane Pickleball Courts 012600 - 3

PART 2 – MATERIALS (Not Used)

JJS Hurricane Pickleball Courts 012900 - 1 DFCM Project No. 27307430 Payment Procedures

SECTION 012900

PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Document 004373 "Proposed Schedule of Values Form" for requirements for furnishing proposed schedule of values with bid.

2. Section 012100 "Allowances" for procedural requirements governing the handling and processing of allowances.

3. Section 012200 "Unit Prices" for administrative requirements governing the use of unit prices.

4. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

5. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor’s construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than 7 days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules for Phased Work: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values coordinated with each phase of payment.

4. Sub-schedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the Work, provide sub-schedules showing values coordinated with each element.

5. Subschedules for Separate Design Contracts: Where the Owner has retained design professionals under separate contracts who will each provide certification of payment requests, provide subschedules showing values coordinated with the scope of each design services contract, as described in Section 011000 “Summary.”

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B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Owner’s name.

c. Owner’s Project Number.

d. Name of Architect.

e. Architect’s Project number.

f. Contractor’s name and address.

g. Date of submittal

2. Arrange schedule of values consistent with format of AIA Document.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor

2) Materials

3) Equipment

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Allowances: Provide a separate line item in the schedule of values for each allowance. Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

7. Purchase Contracts: Provide a separate line item in the schedule of values for each Purchase contract. Show line-item value of Purchase contract. Indicate Owner payments or deposits, if any, and balance to be paid by Contractor.

8. Overhead Costs, Proportional Distribution: Include total cost and proportionate share of general overhead and profit for each line item.

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9. Overhead Costs, Separate Line Items: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

10. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

11. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

12. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum.

Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by construction manager and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Submit Application for Payment to Architect by the last day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

D. Application for Payment Forms: Use DFCM payment application as form for Applications for Payment.

1. Other Application for Payment forms proposed by the Contractor may be acceptable to Owner. Submit forms for approval with initial submittal of schedule of values.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Construction manager will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

F. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

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2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for Payment and on or before date of current Application for Payment.

c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

G. Transmittal: Submit three signed and notarized original copies of each Application for Payment to construction manager a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor’s construction schedule (preliminary if not final).

4. Combined Contractor's construction schedule (preliminary if not final) incorporating Work of multiple contracts, with indication of acceptance of schedule by each Contractor.

5. Products list (preliminary if not final).

6. Sustainable design action plans, including preliminary project materials cost data.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor’s staff assignments.

10. List of Contractor’s principal consultants.

11. Copies of building permits.

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12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

15. Certificates of insurance and insurance policies.

16. Performance and payment bonds.

17. Data needed acquire owner’s insurance.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 017700 "Closeout Procedures.”

2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 – MATERIALS (Not Used)

JJS Hurricane Pickleball Courts 013100 - 1 DFCM Project No. 27307430 Project Management and Coordination

SECTION 013100

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related requirements:

1. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.

4. Section 019113 "General Commissioning Requirements" for coordinating the Work with Owner's Commissioning Authority.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Engineer, Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and

JJS Hurricane Pickleball Courts 013100 - 2 telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, in web-based Project software directory (if applicable), and in prominent location in each built facility. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations included in different Sections that depend on each other for proper installation,…