3-2026-04-06 ST2501 Cattletrack Pedestrian-Drainage BID Proposal Packet (1).pdf

TOWN OF PRESCOTT VALLEY

CIP #ST2501 – Cattletrack Road Pedestrian-Drainage Improvements

Cover 1 April 6, 2026 Section 1

BID PROPOSAL PACKET

Town of Prescott Valley

7501 E. Skoog Blvd Prescott Valley, AZ 86314

CONTACT: Jon Leyba, PE Project Manager

CONTRACT DOCUMENTS, SPECIFICATIONS & PLANS

CIP #ST2501 – Cattletrack Road Pedestrian-Drainage Improvements

BID DUE DATE – MONDAY, MAY 11, 2026, at 3:30 PM ARIZONA MST

PROJECT MANAGER

Jon Leyba, PE Town of Prescott Valley 7501 E. Skoog Boulevard Prescott Valley, AZ 86314

PROJECT DESIGN ENGINEER

Brian A. Bucholtz, PE, CFM Lyon Engineering & Surveying, Inc.

2971 Willow Creek Road, Building #2 Prescott, AZ 86301

4/6/2026

Table of Contents 2 April 6, 2026

TABLE OF CONTENTS

Section # Section Name

1. ....................... Cover

2. ....................... Table of Contents

3. ....................... Notice of Invitation to Bid (Advertisement)

4. ....................... Project Information

5. ....................... Bid Proposal including Bid Schedule(s)

6. ....................... Affidavit of Non-Collusion

7. ....................... Statement of Independence & Conflict of Interest

8. ....................... Boycott of Israel Disclosure

9. ....................... Forced Labor of Ethnic Uyghurs Ban

10. ..................... Surety Bond (a.k.a. Bid Bond)

11. ..................... Technical Specifications and/or Special Provisions (under this cover)

12. ..................... Plans (under separate cover)

Appendices Document Title A. ....................... Contract B. ....................... Statutory Performance Bond C........................ Statutory Labor and Materials Payment Bond D........................ Contractor’s Affidavit Regarding Settlement of Claims

Notice of Invitation to Bid 3 April 6, 2026 Section 3

NOTICE OF

INVITATION TO BID

The Town of Prescott Valley has been awarded a Federal Community Development Block Grant (CDBG) from the State of Arizona Department of Housing and is seeking bids for the construction of the CIP #ST2501 – Cattletrack Road Pedestrian-Drainage Improvements, CDBG Grant #123-25. In general, the work consists of constructing roadway, curb/gutter, sidewalk/ramps, storm drain, fire hydrants, driveways, signage, and striping.

Contract documents, plans, specifications, and other information about this bid are listed in the Bonfire Procurement Portal at prescottvalleyaz.bonfirehub.com/portal/. Information on how to acquire contract documents, plans, and specifications may also be obtained by calling Prescott Valley Public Works Department at (928) 759-3070.

A non-mandatory pre-bid conference will be held at 2:00 PM Arizona MST on Monday, April 27, 2026, in the Prescott Valley Civic Center Room 330, 7501 E. Skoog Blvd, Prescott Valley, Arizona. The ability to join virtually is available at the following link:

Microsoft Teams Join the meeting now Meeting ID: 278 055 014 530 61 Passcode: Nk2vz3FA

Electronic bid submissions will be accepted until 3:30 PM Arizona MST on Monday, May 11, 2026, on the Town of Prescott Valley’s Bonfire website. Please note that bids will only be accepted electronically, not in person. Immediately following the bid closing, the bid proposals will be electronically unsealed and read aloud in Room #330. Bid proposals received after the deadline will not be considered.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal. Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, to withhold the award, and waive any informality deemed in the best interest of the Town.

s/Fatima Fernandez Town Clerk

2TC PUB April 12, 19, 2026 https://teams.microsoft.com/meet/27805501453061?p=ap1NiftxxkUA2E0ySi

Project Information 4 April 6, 2026 Section 4

PROJECT INFORMATION

1. CIP No. and Project Name

2. Project Scope of Work:

In general, the work consists of constructing roadway, curb/gutter, sidewalk/ramps, storm drain, fire hydrants, driveways, signage, and striping.

3. Applicable Standard Specifications and Details This construction contract shall be completed in accordance with the latest version of the “Uniform Standard Specifications and Details for Public Works Construction” as sponsored and distributed by the Maricopa Associations of Governments (hereinafter referred to as MAG). The MAG is further modified as per the Quad City Standard Details, Town of Prescott Valley Design and Construction Standards and Specifications, Town Code, and these Contract Documents, Specifications, and Special Provisions.

These referenced specifications and details are hereby incorporated into this construction contract by this reference. In the event a conflict exists between Contract Documents, the order of precedence shall be as presented in Per MAG 104.1.1.

4. Project Design Plans and Specifications The Design Plans, Technical Specifications and/or Special Provisions have been prepared by Lyon Engineering & Surveying, Inc. The Technical Specifications are included in this Bid Proposal Packet.

By this reference, these specifications are incorporated into these contract documents.

A geotechnical report has been completed for this project by Engineering & Testing Consultants, Inc., dated February 20, 2025. It is included in this Bid Proposal Packet in the Technical Specifications, Special Provision TS2.

5. Bid Schedule Quantities (PV/MAG 102.3) The quantities listed on the bid schedules are approximate. Actual quantities will be field verified for payment. Item quantities may be increased, decreased, or deleted at the discretion of the Town. Items of work not specifically set forth in the bid schedule, or discussed in the Technical Specifications, are incidental to the work and no additional compensation will be made. The unit prices shall be considered as full compensation. Therefore, they must include all state and local taxes required.

6. Compensation for Alteration of Work (MAG 109.4.1) Section 109.4.1 of MAG Specifications is hereby waived. No adjustment in unit price will be made for quantity changes of greater than 20 percent.

7. Question & Answer Process Proposers may utilize the internal chat feature of Bonfire to ask any questions about the Project. Please note that these chats are considered public and will be housed on the Project listing. Questions will not

Project Information 5 April 6, 2026 Section 4 be accepted via phone or email. In-person questions may only be asked during the Pre-Bid Meeting. In-person questions asked during the Pre-Bid meeting will be compiled and posted to the Project as an Addendum. Any such attempt to directly ask questions of Town staff or employees of firms contracted by the Town through phone, email, or in-person outside of the Pre-Bid Meeting may result in the rejection of the proposal.

Any and all questions regarding the solicitation must be submitted virtually through the Q&A feature of the Town of Prescott Valley’s eProcurement portal (Bonfire). All questions must be submitted no later than the date and time indicated on the Town of Prescott Valley’s eProcurement portal (Bonfire). Any violations of these guidelines by a Proposer may constitute grounds for immediate disqualification from this procurement.

8. Solicitation Contact Restrictions The Town is conducting a competitive solicitation process for this bid, free from improper influence or lobbying. Contact with members of Town staff, Town Council, Town Mayor, or anyone connected to the solicitation regarding this opportunity is strictly prohibited until the conclusion of the associated evaluation period and contract award. Contact includes direct or indirect contact by the Proposer, its employees, attorneys, lobbyists, etc. in an attempt to influence the solicitation process.

9. Pre-Bid Conference A non-mandatory pre-bid conference is scheduled for Monday, April 27, 2026, at 2:00 pm Arizona MST in the Prescott Valley Civic Center Room 330, 7501 E. Skoog Blvd, Prescott Valley, Arizona. The Bidders shall have the opportunity to ask questions of the PROJECT ENGINEER and applicable Town staff. Any interpretation, clarification, or addition to the Contract Documents shall be provided by Addenda.

10. Preparation and Submittal of Bid Proposal (PV/MAG 102.5 & 102.9) The bid proposal is considered to be this ENTIRE BID PROPOSAL PACKET, completed in full. Bidders shall retain copies for their own records.

Bidders must register in sam.gov to register as an Entity and acquire a Unique Entity Identifier. Bidders are required to submit a copy of their sam.gov certification with their bid submittal.

The Bid Proposal, Affidavit of Non-Collusion, Surety Bond, sam.gov certification, and any Acknowledgement of Addenda shall be submitted via the Bonfire procurement software.

BID PROPOSALS must be received before the time and date specified in the Bonfire procurement software (or as modified by addenda/um).

Shortly after the deadline, bid proposals will be electronically unsealed and read aloud. Bid proposals received after the deadline will not be accepted. The Town of Prescott Valley reserves the right to accept or reject any and all bid proposals, or any part thereof, and waive any informality deemed in the best interest of the Town.

Bid proposals will be evaluated and awarded based on the total base bid (i.e. all base bid schedules), plus or minus any alternate bid schedules (if any). The successful bidder will be determined by the Town Council at the regularly scheduled Town Council meeting.

http://sam.gov/

Project Information 6 April 6, 2026 Section 4

PROTEST PROCEDURE

Bid protests shall be submitted in writing to: Town Clerk, Town of Prescott Valley,7501 E Skoog Boulevard, AZ 86314 within 72 hours of bid award notification. Protests must contain at a minimum the name, address and telephone number of the protester, the signature of the protester or its representative and evidence of authority to sign; a detailed statement of the legal and factual grounds of the protest including copies of relevant data; and the form of relief requested. Within three (3) business days of receipt, and after consultation with legal counsel, CDBG staff, Project Manager, or others, the Town will respond to the protest. The Town of Prescott Valley reserves the right to reject any or all bids; to waive irregularities of information in any bid; and/or to take any steps determined prudent in order to resolve the protest.

THE FOLLOWING BID PROPOSAL CHECKLIST IS PROVIDED AS A CONVENIENCE TO THE

BIDDERS IN COMPLETING THE REQUIRED BID DOCUMENTS FOR THIS PROJECT:

BID PROPOSAL CHECK LIST

SAM.gov REGISTRATION PROOF WITH UNIQUE ENTITY IDENTIFIER

BID PROPOSAL FORM, PAGES 15 AND 20

BID BOND OR SURETY BOND, CERTIFIED CHECK, OR CASHIER'S CHECK, PAGE 93

CERTIFICATION SIGNATURE FORM, PAGE 28

SUBCONTRACTORS & MATERIAL SUPPLIERS LIST, PAGE 29

SECTION 3 FORM S3B-1; ASSURANCES, PAGE 32

SECTION 3 FORM S3B-3; BUSINESS SELF-CERTIFCATION FORM (IF APPLICABLE), PAGE 34

LS-2 CONTRACTOR'S CERTIFICATION CONCERNING LABOR STANDARDS AND PREVAILING

WAGE REQUIREMENTS, PAGES 67-69

LS-3 SUB-CONTRACTORS CERTIFICATION CONCERNING LABOR STANDARDS AND

PREVAILING WAGES, PAGES 70-72

AFFIDAVIT OF NON-COLLUSION FORM, PAGES 86-87

STATEMENT OF INDEPENDENCE & CONFLICT OF INTEREST DISCLOSURE FORM,

PAGES 88-89

BOYCOTT OF ISRAEL DISCLOSURE, PAGES 90-91

FORCED LABOR OF ETHNIC UYGHURS BAN, PAGE 92

Project Information 7 April 6, 2026 Section 4

11. Subcontractors List (PV/MAG 102.6) A Subcontractors List is required in the bid proposal submittal.

12. Permits Permits (and any associated inspections) are the responsibility of the contractor to obtain. All permit fees will be waived. At a minimum, the following permits are likely required to perform the work for this project:

- Town ROW Permit with Traffic Control Plan

- Building Department Permit (Construction office)

- Temporary Storage Yard Permit

13. Licenses

The Contractor and all Subcontractors shall have a 1) valid Town of Prescott Valley Business Registration, and 2) valid Arizona Registrar of Contractors License for work required in this project.

14. Project Schedule The total construction duration shall not exceed One Hundred Fifty (150) calendar days from the date of the Notice to Proceed. The following schedule of project dates is anticipated:

1. Advertisement: Sunday, April 12, 2026 and Sunday, April 19, 2026

2. Pre-Bid Meeting: Monday, April 27, 2026

Prescott Valley Civic Center Room 330 2:00 PM Arizona MST 7501 E. Skoog Blvd, Prescott Valley

3. Questions Deadline Monday, May 4, 2026

5:00 PM Arizona MST

4. Bid Proposal Submittal Deadline Monday, May 11, 2026 3:30 PM Arizona MST

5. Contract Award Thursday, May 28, 2026

5:30 PM Arizona MST

6. Pre-construction Conference Tuesday, June 9, 2026

7. Notice to Proceed & Monday, June 15, 2026 First Day of Construction Contract

8. Last Day of Construction Contract (150 Days) Thursday, November 12, 2026

THIS SCHEDULE IS TENTATIVE AND SUBJECT TO CHANGE WITHOUT NOTICE.

(THIS SCHEDULE IS PROVIDED FOR INFORMATION ONLY.)

Project Information 8 April 6, 2026 Section 4

15. Liquidated Damages (MAG 108.9) Failure to complete on time shall subject the contract to liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of MAG.

16. Hours of Work Working hours, including equipment start up and/or staging of equipment or materials, shall be per the table below.

Days WORKING HOURS *

Monday – Friday 7:00 AM – 7:00 PM

Saturday Not Allowed

Sunday Not Allowed

These hours may be adjusted depending on special traffic control restrictions and/or other unique situations. Any request for changing the work hours shall be submitted to the Project Manager for consideration and approval.

Additional working hours may be approved by the Town, per SB 1182 as shown in the table below.

Days SB 1182 HOURS *

May 1st – October 15th Monday – Friday 5:00 AM – 7:00 PM

Concrete pours may begin at 4:00 AM.

Saturday 7:00 AM – 7:00 PM Concrete pours may begin at 6:00 AM.

Sunday Not Allowed

*Excluding Town recognized holidays, and events due to high traffic volumes.*

Inspections are to be scheduled during regular working hours, 8:00 AM to 5:00 PM, Monday through Friday, excluding Town recognized holidays, unless otherwise approved by the Project Manager.

All materials, labor, and equipment for each phase of construction must be ready and on site before any portion of that phase of construction shall commence.

17. Subletting of Contract (MAG 108.2)

The MAG Standard Specification 108.2 (E) is hereby waived. The Contractor may perform any percentage of work for this contract and sublet any percentage of work to subcontractor(s).

Project Information 9 April 6, 2026 Section 4

18. Cooperation Between Contractors This project is to be coordinated with any and all simultaneous and adjacent construction projects. The Contractor of this project shall initiate and establish a line of formal communication with all contractors who are doing simultaneous and adjacent construction projects.

19. Work Site Safety and Security The Contractor is specifically responsible for, and by submission of his/her proposal and/or execution of a contract for this project accepts full and complete responsibility for, work site safety and security for this project. It is recognized that neither the Owner nor the Project Engineer or their representatives have control of or responsibility for work site safety and security.

“In compliance with the Town’s Hazard Communication Program (Loss Control Manual), the Town is hereby notifying the contractor of their rights under the Arizona Hazard Communication Standard. The Town will provide a copy of any Workplace Chemical List, and any existing SDSs the contractor may be exposed to, if any, for the project area. The contractor is responsible for providing SDSs for any hazardous chemicals they will be bringing to the Town of Prescott Valley workplace to which employees will have an exposure.”

20. Contractor Representative The Contractor shall be represented at all times during the work. Neither the Owner nor the Project Engineer will deal directly with Subcontractors. Instructions and information given by the Project Engineer to the Contractor's foreman or other on-site representative shall be considered as given to the Contractor.

21. Pre-Construction and Progress Meetings A Pre-Construction Meeting shall be scheduled prior to start of construction. The Project Manager (Town), Communications Representatives (Town), Project Engineer, Contractor, and other interested parties shall be present. The sequence of work will be discussed and will be mutually agreed upon to ensure that the work is accomplished and completed within the time specified and to allow for inspection and operations flexibility by the Town. A schedule of work, list of sub-contractors, and a list of contacts including emergency numbers are required and will be established at the Pre-Construction Meeting and maintained throughout the project.

Progress meetings will be held throughout the life of the contract by mutual agreement during the course of construction, as needed. The purpose of these meetings is to establish and maintain lines of communication, report on progress, discuss and resolve problem areas, and other such matters as related to the project.

22. Pre-Project and Post-Project Video Records The contractor shall thoroughly video record the project limits, prior to start of construction, and prior to any staging and/or delivery of materials & equipment. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

The contractor shall also thoroughly video record the project limits, post construction. Provide a copy of the recording to the Owner. The format of the recording shall be approved by the Owner.

Project Information 10 April 6, 2026 Section 4

23. Submittals

Clean & legible copies of submittals shall be furnished by the Contractor to the Project Engineer & Project Manager. Submittals shall be e-mailed to the Project Team. Submittals must be submitted at least ten

(10) days prior to the commencement of work involving the submittal.

24. Construction Stakes, Lines and Grades Section 105.8 of MAG Specifications shall apply and is noted here for emphasis. The Project Engineer, Lyon Engineering & Surveying, will provide control stakes for the project, as requested by the Contractor, with a minimum of three (3) working days' (72 hours') notice. To facilitate scheduling, the Contractor shall submit a schedule of anticipated staking requirements at each coordination meeting. After completion of each element of construction control staking, the Contractor's representative shall walk all staked areas with the Project Engineer or Project Surveyor for the purpose of accepting the stakes in place. After staking acceptance by the Contractor, the stakes are to be preserved by the Contractor.

Re-staking due to Contractor destruction of stakes, and/or failure to protect in place, will be provided on the above notification schedule at a rate commensurate with the rates charged by the engineering design firm, which will be deducted from Contractor payments.

25. Property to Be Used

The Contractor shall limit operations and equipment to Town Property, rights-of-way, and easements (or rights-of-entry) designated by the Owner or obtained by the Contractor for this project. Disturbances or damages to noted areas or other areas shall be restored to pre-construction condition or better, at the Contractor’s expense.

If any additional property is used for staging of equipment or materials, the Contractor must obtain written permission from the property owner and supply a copy of the written agreement to the Town.

The staging area application process is as follows:

• Permission letter from the property owner for the property to be used for staging

• Completed and approved Temporary Storage Yard Permit

• Site plan showing storage yard details including screened fencing (submitted with application)

26. Operation of Existing Facilities Only Town staff or Town contract operators (JACOBS) shall operate water valves and other water system facilities. The Contractor shall give the Town and JACOBS a minimum of 48 hours’ notice prior to the need to operate water facilities.

27. Sanitary Facilities The Contractor shall provide and maintain adequate sanitary facilities for his/her construction forces on the job site throughout the duration of the project.

Project Information 11 April 6, 2026 Section 4

28. Local Business Access The contractor shall maintain 24-hour access to all businesses and properties during the construction period. Additional "BUSINESS ACCESS" signs may be required as directed by the owner (Town).

29. Residential Access The contractor shall coordinate with and provide access to all residences during the construction period.

30. Construction Water

It shall be the responsibility of the contractor to obtain a water source for his/her water usage. No additional payment shall be made for this item. The cost of this work shall be included in the unit price for construction of the appropriate or related contract pay items.

Water withdrawal from a nearby fire hydrant is available via the Town’s “Hydrant Meter Application” process.

Access Town Internet site per the following link:

https://www.prescottvalley-az.gov/DocumentCenter/View/13557/Hydrant-Meter-Application-PDF

Water Rates: https://www.prescottvalley-az.gov/DocumentCenter/View/488/WaterFees-PDF

Base User Rate: Based on 2” Meter. Volume Rate: Based on 2” meter.

31. Quality Control Quality Control (QC), for this project shall be the responsibility of the Contractor and shall be paid for as a separate contract pay item. The Contractor shall provide to the Owner a copy of all QC testing. The Owner may also perform "Quality Assurance (QA)", at no cost to the Contractor. In the event that the initial QA test fails, all additional QA retests shall be charged to the Contractor in the form of deductions to Contractor payments at the actual costs.

32. Traffic Control Traffic Control measures shall be performed in accordance with plans and specifications. The Contractor shall submit a traffic control plan for approval by the Town’s Public Works Department, in accordance with Right-of-Way Permit requirements. A traffic control plan submittal is required at the pre-construction meeting.

Key elements of this plan are as follows:

• The Contractor shall maintain convenient traffic access to the adjacent and nearby businesses and residences for the duration of the project.

• Dust control shall be monitored and regulated.

• The Contractor shall provide the traffic control signs, markings and devices in accordance with the

Manual on Uniform Traffic Control Devices and ADOT supplements.

• It shall be the Contractor’s responsibility to closely coordinate all road closures, detours, and/or traffic flow alteration with local police, fire, and school officials. Coordination also includes the US Postal Service.

• The Traffic Control Plan shall be submitted to, and approved by, The Town of Prescott Valley prior to issuance of a Right of Way Permit.

https://www.prescottvalley-az.gov/DocumentCenter/View/13557/Hydrant-Meter-Application-PDF https://www.prescottvalley-az.gov/DocumentCenter/View/488/WaterFees-PDF

Project Information 12 April 6, 2026 Section 4

• The Traffic Control Plan will be in accordance with all requirements as stated in the Town’s Right of Way Permit and all applicable sections of the special provisions and specifications.

• The Notice to Proceed for this project will not be given until the Right of Way Permit is issued.

33. Protection of Existing Utilities and Property and Project Site The Contractor shall be held responsible for any damage to existing utilities and property, both public and private, due to Contractor’s work. The Contractor shall repair or replace any such damaged utilities and property according to the requirements of the Project Engineer at no additional cost to the Town.

Existing vegetation and/or landscaping should be removed within the project limits. The Contractor shall replace any irrigation lines and/or emitters broken or damaged due to the project improvements or Contractor’s work at no additional cost to the Town. The Contractor shall be responsible for maintaining and protecting the construction area and shall adequately protect the public, in and around the construction area. This may include, at the Contractor’s discretion, temporary fencing to prevent unauthorized access to the site. Contractor shall conduct the work to ensure the least possible inconvenience to the general public and adequate protection of persons and property in the work vicinity.

The Contractor shall correct any hazardous condition immediately.

34. Dust Control and Trackout/Carryout The Contractor is required to adhere to dust control measures as per the contract specifications. In addition, the Contractor is responsible for controlling Trackout/Carryout of soil, material, and debris from the project site onto sections beyond the confines of the project site or adjacent / nearby properties. Upon observation by the Contractor of Trackout/Carryout, and/or upon notification from Project Manager, or his representatives, the Contractor shall clean up before the end of working day. If the Contractor is not responsive to notification, the Owner shall perform clean up or hire a private firm for said services and actual charges based on equipment, fuel, labor, and incidentals shall be charged to the Contractor in the form of deductions to Contractor payments. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

35. Blue Stake The Contractor is responsible for: 1.) securing all necessary Blue Stake services for the project, and 2.)

field verification of all underground utilities prior to commencement of construction.

It’s recommended that Blue Stake locations be recorded via photograph or video prior to construction activities in those areas.

36. Water Shutdown The Contractor shall minimize water shutdowns / interruptions. When a water shutdown is required, the Contractor shall provide advanced notice of 72 hours and shall closely coordinate the shutdown with the Town and its representatives. Shutdowns require nighttime work to minimize water service disruption or provide water to residents affected by the shutdown. Any water shutdown will require notification by the Contractor to all entities impacted in accordance with requirements set forth in this Bid Proposal Packet.

37. Notifications The Contractor, in conjunction with the Town’s communication team, is required to notify local police (PVPD), local emergency and fire (CAFMA), local postal services (USPS), local medical facilities, local school officials, all local business owners and tenants, all local residents, local institutions, and adjacent

Project Information 13 April 6, 2026 Section 4 construction projects, etc. impacted by this project. Notification, for example, could include door knockers, flyers, phone messages, fax messages, emails, and/or personal communication. Notification shall include dates, times, duration, noise impacts, type of construction and/or water interruption, emergency Contractor contact phone numbers, etc. The context of the notifications shall be prepared by the Contractor and provided to the Town for review / modification prior to distribution. Notifications shall be distributed no later than 72 hours in advance of construction, unless otherwise approved by the Town. No additional payment to the Contractor shall be made for notification services regardless of the measures required. Said services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

38. Project Generated Excess The Contractor is responsible for: 1) the removal, transport, permitting, disposal, etc. of all and any excess vegetation, spoils, waste permitting, materials, system infrastructure, salvage items, pavement, debris, etc. generated by the project and 2) any associated costs for permitting and disposal. No additional payment shall be made for this item’s associated costs. The associated costs shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

39. Excavation and Spoils The Contractor is responsible for ensuring that trenches, holes, depressions, etc. are not left exposed at the end of a work shift. Traffic plates, or other security measures, must be utilized to ensure safe passage over or around all cavities. Spoils must also be cleared from roadways, pathways, open ground, etc. at the end of a work shift if they inhibit conveyance or if safety within the project limits would be compromised. Excavation and spoil services shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

40. Potholing The contractor is responsible for contacting Blue Stake and locating underground utilities including all costs for exposure of public and private infrastructure to ensure locations, sizes, fittings, depth, alignment, etc. No additional payment shall be made for this item. This work shall be considered incidental and shall be included in the unit price for construction of the appropriate contract pay items.

41. Dewatering

All water encountered during the work shall be disposed of by the Contractor in a manner such that it will 1) not damage public or private property, 2) not create a public nuisance, and 3) not create a public health problem. This work shall consist of furnishing equipment, materials, and labor necessary for the control and removal of water, the construction or installation of all facilities necessary to accomplish the work, and the subsequent removal of such facilities except when designated on the project plans or in the special provisions to remain in place. No separate measurement or payment shall be made for dewatering. This work shall be considered incidental and included in the unit price bid for construction or installation of the appropriate contract pay items per the bid schedules.

42. Erosion Control Measures

This project as designed will disturb more than one acre within the project limits. Therefore, a Storm Water Pollution Prevention Plan (SWPPP) in binder format, Notice of Intent, and a Notice of Termination will be required. The contractor shall also be responsible for controlling dust as an integral part of their construction activities as well as preventing water-borne debris and pollutants from entering receiving

Project Information 14 April 6, 2026 Section 4 streams. The contractor is responsible for providing, protecting, and maintaining Erosion Control Measures, if needed, at no additional cost to the Town.

43. Warranty Period The contractor shall provide a warranty for the project or any project that will be given to the public per agreement(s). The Town’s definition of a warranty includes any workmanship, labor, materials, equipment, sales tax, etc. required to restore a project to acceptance criteria as defined by the plan. The warranty period lasts for a minimum of two (2) years from the date of Town final acceptance of project completion. All warranty work shall conform to all applicable portions of the Town Design and Construction Standards and these Contract Documents.

44. Retroreflectance/Reflectivity Testing The contractor shall provide retroreflectance/reflectivity test results per ADOT specifications for pavement markings to the Town. If ADOT specifications are not met, the failed pavement markings shall be reapplied at no additional cost to the Town until testing results are satisfactory.

45. Construction Survey Staking & As-Built Drawings The Town will be responsible for providing construction survey staking & as-built drawings as part of a separate contract with the Design Engineer & Surveyor (Lyon Engineering & Surveying). The contractor will work with the Surveyor to coordinate the construction staking and give at least 72 hours advanced notice for construction survey staking requests.

Bid Proposal 15 April 6, 2026 Section 5

BID PROPOSAL

Town of Prescott Valley 7501 E. Skoog Blvd.

Prescott Valley, AZ 86314

Date: ___________

Ladies/Gentlemen:

In compliance with your invitation for bids and all conditions of the Contract Documents, the undersigned, __________________________________________________, a corporation organized under the laws of the State of __________________________, a partnership consisting of ________________________________________________ or individual trading as ___________________________________________________ of the Town/City of _______________________________, hereby proposes and agrees to furnish any and all plans, materials, labor, construction equipment, services, transportation, TAXES, AND PERMITS required for performing all work for the construction of the CIP #ST2501 – Cattletrack Road Pedestrian-Drainage Improvements; and to construct the same and install the material therein for the Owner in a good and workmanlike and substantial manner and to the satisfaction of the Owner, through its Engineers and under the direction and supervision of its Engineers or their properly authorized agents; and strictly pursuant to, and in conformity with, the Specifications and Plans prepared by the Engineers for the Owner or their properly authorized agents at the following unit price rates included in the bid table below.

Bid Proposal 16 April 6, 2026 Section 5

BID SCHEDULE (BASE BID)

*Note: This is only a sample; please fill out and submit the Excel BidTable in Bonfire to submit pricing.

Item No. Spec No.

Description Est.

Quantity Unit Unit Price

Item Bid Total

1 MAG 215 Excavation and Backfill 1 LSum

2 MAG 336 Sawcut Existing Pavement 1,742 LF

3 MAG 350 Remove Pavement 2,774 SY

4 MAG 350 Remove Existing Sign 4 EA

5 MAG 350 Cut and Remove Existing Tree 1 EA

6 MAG 350 Cut Existing Culvert 4 EA

7 MAG 350 Remove Existing Culvert 401 LF

8 MAG 350 Remove Existing Mailbox 9 EA

9 MAG 350 Remove Existing Curb and Sidewalk 219 SF

10 MAG 350 Remove Existing Driveway Fence and Gates 4 EA

11 MAG 350 Remove Existing Wooden Bridge Structure 1 EA

12 MAG 321 6" AC, Type C 3/4" (Roundup Drive) 71 SY

13 MAG 321 4" AC, Type C 3/4" (Cattletrack Road) 2,565 SY

14 MAG 321 2" AC, Type C 3/4" (Path Adjacent to Roundup Drive) 244 SY

15 SW 901 6" PCC (Driveways) 1,102 SF

16 SW 901 2" Gravel (Driveways) 922 SY

17 MAG 310 9" AB (Roundup Drive and Cattletrack Road) 2,636 SY

18 MAG 310 4" AB (Path Adjacent to Roundup Drive) 244 SY

19 MAG 310 6" AB (Under PCC Driveways) 124 SY

20 MAG 310 4" AB (Under Gravel Driveways) 922 SY

Bid Proposal 17 April 6, 2026 Section 5

21 MAG 333 Fog Seal 5,257 SY

22 MAG 340 Roll Curb & Gutter 1,245 LF

23 MAG 340 Vertical Curb & Gutter 22 LF

24 MAG 340 Curb Transition 18 EA

25 MAG 340 Curb Termination 1 EA

26 MAG 340 Concrete Sidewalk 7,390 SF

27 MAG 340 Local Street Sidewalk Ramp 1 EA

28 MAG 340 Parallel Curb Sidewalk Ramp 5 EA

29 MAG 340 Stand-Alone Detectable Warning Panels 16 SF

30 MAG 618 18" HDPE Culvert 47 LF

31 MAG 618 18" RGRCP Culvert 268 LF

32 MAG 618 24" RGRCP Culvert 718 LF

33 MAG 505 Concrete Pipe Collar 4 EA

34 MAG 505 Storm Drain Manhole 9 EA

35 MAG 505 Catch Basin, Type 'D' 9 EA

36 MAG 618 Nyloplast 18" Inline Drain with 18" Dome Grate 6 EA

37 MAG 505 Headwall 1 EA

38 MAG 505 Headwall Extension 1 EA

39 MAG 220 Hand-Placed Riprap (D50=9", 18" Depth) 61 SY

40 MAG 220 Hand-Placed Riprap (D50=4", 8" Depth) 217 SY

41 MAG 430 Hydroseed 307 SY

42 MAG 630 8" x 6" Tee 3 EA

43 MAG 610 Fire Hydrant Assembly 3 EA

44 MAG 630 Water Valve Adjustment 2 EA

Bid Proposal 18 April 6, 2026 Section 5

45 MAG 610 Water Meter Box Adjustment 6 EA

46 ADOT 607 Sign Post 11 EA

47 ADOT 608 Sign 14 EA

48 ADOT 708

Painted White High Visibility Crosswalk Marking, 4" Equiv.

(Initial Application)

705 LF

49 ADOT 708 Painted Double Yellow Stripe, 4" Equiv. (Initial Application) 2,734 LF

50 ADOT 708 Painted Single Yellow Stripe, 4" Equiv. (Initial Application) 250 LF

51 ADOT 708 Painted Single White Stripe, 4" Equiv. (Initial Application) 9 LF

52 ADOT 708 Painted Single White Stop Bar, 4" Equiv. (Initial Application) 81 LF

53 ADOT 704

Thermoplastic White High Visibility Crosswalk Marking, 4" Equiv.

(Final Application)

705 LF

54 ADOT 704 Thermoplastic Double Yellow Stripe, 4" Equiv. (Final Application) 2,734 LF

55 ADOT 704 Thermoplastic Single Yellow Stripe, 4" Equiv. (Final Application) 250 LF

56 ADOT 704 Thermoplastic Single White Stripe, 4" Equiv. (Final Application) 9 LF

57 ADOT 704 Thermoplastic Single White Stop Bar, 4" Equiv. (Final Application) 81 LF

58 SW 902 Mailbox 9 EA

59 MAG 520 Safety Rail 24 LF

60 SW 903 Driveway Fence and Gates Replacement 4 EA

61 SW 904 Pothole 8 EA

62 ADOT 810 SWPPP & Erosion Control 1 LSum

63 MAG 401 Traffic Control 1 LSum

64 MAG 106 Quality Control 1 LSum

Bid Schedule (Base Bid) Total

*Includes all applicable taxes and license fees

Bid Proposal 19 April 6, 2026 Section 5

Bid Schedule (Base Bid) Total = $ . (use numbers)

DOLLARS & CENTS (use words)

*Note: This is only a sample; please fill out and submit the Excel BidTable in Bonfire to submit pricing.

The lowest responsible bidder is to be determined per Prescott Valley Town Code. The Town reserves the right to reject any and/or all bid proposals, or to waive any informality in any bid proposal deemed to be for the Town’s best interests. The project will be awarded based on the total amount bid for the bid schedules.

Per MAG 102.4 as modified by Town Public Works Construction Standards and Town Code, the undersigned hereby declares that they have physically visited the project site and have carefully examined the Project and Contract Documents relating to the work covered by the above bid proposal.

Each bid shall be accompanied by a certified check, cashier’s check or surety bond for ten percent of the amount of the bid included in the bid proposal as a guarantee.

• If utilizing a Certified/Cashier’s Check – Please upload a copy of the check alongside your proposal. Vendors will also be required to deliver the original check to the Town, either by mail or drop off, before closing of the solicitation.

• If utilizing a Surety Bond – Please upload a copy of the bond alongside your proposal. Upon receipt of an Intent to Award notification, the selected vendor will be requested to provide the original surety bond to the Town, either by mail or drop off.

Upon receipt of Notice of Award of this bid, the undersigned will execute the formal Contract Documents.

The undersigned agrees to complete all work within One Hundred Fifty (150) calendar days from the date of issuance of the Notice to Proceed. If the project elements noted are not completed within the specified time and dates noted above, liquidated damages as specified in Section 108.9 “Failure to Complete on Time” of the most recent Maricopa Association of Governments (MAG) Uniform Standard Specifications and Details for Public Works Construction will be applied per day thereafter until completion.

The undersigned has carefully checked all the above figures and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

Bid Proposal 20 April 6, 2026 Section 5

The undersigned is the holder of Arizona State Contractor's License No. ______________ and Classification

Respectfully submitted, ATTEST:

Witness: If bidder is an individual.

CONTRACTOR

(Corporate Seal)

(BIDDER'S FULL ADDRESS)

AGENT PROVIDING BID BOND -

CONTACT INFORMATION

(NAME)

(ADDRESS)

(PHONE NUMBER)

CDBG Documents and Bid Requirements/Forms 21 April 6, 2026

CDBG DOCUMENTS AND BID REQUIREMENTS/FORMS

CONTENTS

CERTIFICATIONS & CERTIFICATIONS SIGNATURE FORM

SUBCONTRACTORS & MATERIAL SUPPLIERS LIST

SECTION 3 FORMS

HUD 4010 – FEDERAL LABOR STANDARDS PROVISION

WAGE RATE DECISIONS: AZ20260049 01/02/2026 Mod 0

LS2 – CONTRACTOR’S CERTIFICATION

LS3 – SUBCONTRACTOR’S CERTIFICATION

LS4 – PAYROLL

LS5 – STATEMENT OF COMPLIANCE

NOTICE TO ALL EMPLOYEES

LS-15. AUTHORIZATION FOR DEDUCTIONS

LS-17 CERTIFICATION FOR APPLICABLE FRINGE BENEFIT PAYMENTS

FLY ASH PROVISIONS AND CERTIFICATION

CDBG Documents and Bid Requirements/Forms 22 April 6, 2026

CIVIL RIGHTS

The undersigned is fully aware that this contract is wholly or partially federally funded, and further, agrees to abide by the:

Civil Rights Act of 1964, Title VI, as amended, that provides no person on the basis of Race, Color or

National Origin shall be excluded from participation, denied program benefits or subjected to discrimination.

And, Civil Rights Act of 1968, Title VIII, as amended, will not discriminate in housing on the basis of

Race, Color, Religion, Sex or National Origin.

And, Rehabilitation Act of 1973, Section 503, as amended, which prohibits discrimination against individuals with disabilities and requires government contractors to take affirmative action to employ and advance in employment qualified individuals with disabilities.

And, Housing and Community Development Act of 1974, Section 109, as amended, that no person shall be excluded from participation (including employment), denied program benefits or subjected to discrimination on the basis of Race, Color, National Origin, Sex, Age, Religion and Disability under any program or activity funded in whole or part under Title I (CDBG) of the Act.

And, Age Discrimination Act of 1975, as amended, that no person shall be excluded from participation, denied program benefits or subjected to discrimination on the basis of age under any program or activity receiving federal funds.

And, Americans with Disabilities Act of 1990, as amended, that no covered entity shall discriminate against a qualified individual on the basis of disability in regard to job application procedures, the hiring, advancement or discharge of employees, employee compensation, job training and other terms, conditions and privileges of employment.

And, Executive Order 11063, that no person shall, on the basis of Race, Color, Religion, Sex or National

Origin, be discriminated against in housing and related facilities provided with federal assistance or lending practices with respect to residential property when such practices are connected with loans insured or guaranteed by the federal government.

And, Executive Order 11246, as amended, that no person shall be discriminated against, on the basis of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity or National Origin, in any phase of employment during the performance of federal or federally assisted construction contracts awarded to contractors or subcontractors who do over $10,000 in government business in one (1) year.

CDBG Documents and Bid Requirements/Forms 23 April 6, 2026

EQUAL EMPLOYMENT OPPORTUNITY

During the performance of the contract, the contractor agrees as follows:

1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.

2. The contractor will, in all solicitations or advancements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

3. The contractor will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee’s essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer, or is consistent with the contractor’s legal duty to furnish information.

4. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

5. The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

6. The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.

CDBG Documents and Bid Requirements/Forms 24 April 6, 2026

7. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No. 11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

8. The contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States." [Sec. 202 amended by EO 11375 of Oct. 13, 1967, 32 FR 14303, 3 CFR, 1966-1970 Comp., p. 684, EO 12086 of Oct. 5, 1978, 43 FR 46501, 3 CFR, 1978 Comp., p. 230, EO 13665 of April 8, 2014, 79 FR 20749, EO 13672 of July 21, 2014, 79 FR 42971].

EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES -

SECTION 503

(if contract $10,000 or over)

1. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental disability in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ and advance in employment individuals with disabilities, and to treat qualified individuals without discrimination on the basis of their physical or mental disability in all employment practices including the following:

a) Recruitment, advertising and job application procedures;

b) Hiring, upgrading, promotion, award of tenure, demotion, transfer, layoff, termination, right of return from layoff and rehiring;

c) Rates of pay or any other form of compensation and changes in compensation;

d) Job assignments, job classifications, organizational structures, position descriptions, lines of progression and seniority lists;

e) Leaves of absence, sick leave or any other leave;

f) Selection and financial support for training including apprenticeship, professional meetings, conferences and other activities and selection for leaves of absence to pursue training;

CDBG Documents and Bid Requirements/Forms 25 April 6, 2026

g) Activities sponsored by the contractor including social or recreational programs; and

h) Any other term, condition or privilege of employment.

2. The Contractor agrees to comply with the rules, regulations and relevant orders of the Secretary of Labor issued pursuant to the Act.

3. In the event of the Contractor’s non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations and relevant orders of the…