3-2025 Federally-Funded Projects Procurement Packet (October 2025 Update).pdf

PROCUREMENT

PACKET

Revised October 2025

ALLEGHENY COUNTY ECONOMIC DEVELOPMENT

FEDERALLY-FUNDED PROJECTS

CDBG

CVCD

HOME

HOME-ARP (HARP)

This checklist should accompany all required procurement documentation submitted by the agency to Allegheny County Economic Development (ACED). All required documents should be collected by the agency and submitted to the ACED project manager as a single submission or packet. If questions arise throughout the document collection process, the agency should contact the project manager.

ACED project managers and ACED operations staff will conduct a pre-bid meeting, and a pre-construction meeting with each agency to review this packet and other procurement related requirements pertaining to the grant. PROCUREMENT DOCUMENTS TO BE SUBMITTED BY THE

AGENCY

INITIAL TO INDICATE THE DOCUMENTS HAVE BEEN PROVIDED

Agency / Project Manager

______/______ Request for Davis-Bacon, Federal Wage Determination The Agency is required to submit a Prevailing Wage Rates Determination Request (provided in the packet) to the ACED Project Manager two weeks prior to expected bid advertisement date. The Wage Determination will indicate the wage rates that must be applied to all labor classifications utilized to complete the project, which must be in the bid specifications. Wage determinations are valid for 180 days.

______/______ Copies of Newspaper Advertisement A photo copy of the ad with the proof of publication, must have the date of publication, must be submitted. Use exact language, as applicable to the project, contained in the ADVERTISING GUIDANCE page enclosed in this packet.

______/______ Notification to Referral Agencies Notification must be sent to referral agencies prior to bids being advertised; Project Managers must be copied on bid notification communication. Use the attached letter example: specify project, funding source, trades.

Email notifications are acceptable as long as the Project Manager is copied.

______/______ Bid Package Recipients (Prospective Bidders) This is a list of all the prospective bidders who picked up a copy of the bid specifications. This must be filled out as each prospective bidder picks up bid specifications.

This is a list of all companies who actually submitted bids. Form must be completed in its entirety. Each document listed must be submitted by the bidder to be considered a complete bid.

______/______ Notice to Proceed Request This is to ensure that all appropriate Compliance documentation is received within appropriate timeframes; it request authorization to begin work on the project. This must be submitted within ten (10) days after the contract is awarded.

Revised October 2025

Allegheny County Economic Development Federally-Funded Projects

Procurement Compliance Package Checklist

Project Name:

Project Number:

Agency:

Project Manager:

Project Location:

______/______ Actual Bids Received

Five Methods of Procurement for Federal Funds

2 CFR 200.320/Allegheny County

1. Micro-Purchase - (Less than currently $10,000 or $2,000 in the case of acquisition for construction subject to the Davis Bacon Act) No competitive quotes needed

2. Quotations - ($10,000 & less than $30,000.00) 3 written quotes

3. Sealed Bids - ($30,000.00 and up) Public Advertisement in Post-Gazette and Public Bid opening

4. Competitive Proposals-RFP/RFQ - Usually used for Professional Services. 3 sources

5. Non-Competitive Proposals-Sole Source - Can only be used under special conditions, example:

Emergencies

Revised October 2025

Project Number

X

YOUR PROJECT MANAGER

Drew Williams Veteran Career Development Director Veterans Leadership Program 2934 Smallman St, Pittsburgh, PA 15201 (412) 481-8200 x 257 (phone)

(412) 481-8202 (fax) williamsd@vlpwpa.org

Juan Garrett Executive Assistant Riverside Center for Innovation 700 River Avenue Suite 531 Pittsburgh, Pa 15212 (412)-325-4054 (phone) JG@riversidecenterforinnovation.com

Allegheny County Economic Development (ACED) Koppers Building 436 Seventh Avenue, Suite 500 Pittsburgh, PA 15219

(412) 350-1001 (phone)

(412) 642-2217 (fax) ACEDMBO@AlleghenyCounty.us

Barãta Bey African American Chamber of Commerce Koppers Building 436 Seventh Avenue, Suite 2220 Pittsburgh, PA 15219

(412) 392-0610 (phone)

(412) 392-0612 (fax) information@aaccwp.com

Melanie Boyer Pittsburgh Metropolitan Area Hispanic Chamber of Commerce One Oxford Centre 301 Grant Street , Suite 4300 Pittsburgh, PA 15219

(412) 577-4008 (phone) (412)-291-3369 (fax) chamber@pmahcc.org

5.

NOTIFICATION TO SECTION 3 REFERRAL AGENCIES

Allegheny County Economic Development Project Managers must be copied on email or receive signed copies of letters to these organizations as verification. It is easiest to send one email with IFB attachment to all five agencies simultaneously. The attached Bid Notice will then be sent to businesses within these networks:

Notification to the following five agencies must occur prior to bid advertisements running in the Pittsburgh Post-Gazette.

Revised October 2025

Bid notifications must be submitted to these five agencies. A brief description of the type of work within the project must be provided and submitted to the following five agencies in the form of: RFQ (request for qualifications), RFP (request for proposal), or IFB (invitation for bid). An accompanying letter should ask the agency to distribute the RFQ, RFP, or IFB for referrals (and eligible Section 3 employees and/ or Section 3 businesses when applicable).

mailto:information@aaccwp.com mailto:carrie@pmahcc.org mailto:DN@riversidecenterforinnovation.com mailto:gaineym@vlpwpa.org mailto:Aletwin@county.allegheny.pa.us mailto:information@aaccwp.comDonald mailto:information@aaccwp.comDonald mailto:325-4054DN@riversidecenterforinnovation.com mailto:325-4054DN@riversidecenterforinnovation.com mailto:325-4054DN@riversidecenterforinnovation.com mailto:gaineym@vlpwpa.org mailto:ACEDMBO@AlleghenyCounty.us

Date

Mr. John Veteran Dept. of Veteran Affairs-Pittsburgh Regional Office Minority Business Opportunity Center Suite 1626 Federal Building- 1000 Liberty Avenue

Re: RFP for ABC Corporation Project Name X Township, Allegheny County

Dear Mr. Veteran:

Please be advised that a Request for Proposals/Bids for a construction project, <<Project Name>>, funded in part by the Allegheny County <<Federal Funding Source>> will be released on <<Date of Publication>> in <<newspaper/website>>. Your office has expressed a desire to receive such notifications. Please note proposals will be accepted up to <<Date/Time>> and opened immediately thereafter.

The project consists of the following trades/ supplies:

Carpenter, Plumbers, Laborers

Concrete, Masonry, Fencing

Copiers, desktops, mobile devices

Plans, specifications and all associated ITB/RFP documents are available from <<Engineering Firm (Office/Other)>> located at <<Address>> & <<telephone number/email address>> on <<Date>> between <<times>> until <<Date/ Time>>.

We respectfully request that your office forward notification of the availability of this project to qualified business concerns.

If you should have further questions, please contact our office at <<telephone number/email address>>.

Sincerely, Jane Doe Director ABC Corporation

Cc: Project Manager, Allegheny County Economic Development

EXAMPLE

Allegheny County Economic Development Federally-funded Projects Procurement Compliance / Bid Package Documents

ADVERTISING GUIDANCE

Allegheny County Economic Development requires that several steps are taken when you place your Bid Advertisement for your federally-funded project.

ADVERTISING LANGUAGE

The following paragraph(s) MUST APPEAR in each "Invitation for Bid" advertisement made by the Operating Agency:

“Compliance is required with the Davis-Bacon Act and other Federal Labor Standard Provisions; Title VI and other applicable provisions of the Civil Rights Act of 1964; the Department of Labor Equal Opportunity Clause (41 CFR 60 – 1.4); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11625 (Utilization of Minority Business Enterprise); Executive Order 12138 (Utilization of Female Business Enterprise); in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

Further, notice is hereby given that this is a Section 3 Project under the Housing and Urban Development Act of 1968, (as amended) and must to the greatest extent feasible, utilize lower income residents for employment and training opportunities and Section 3 Business concerns and all contracts and subcontracts for this project shall contain the “Section 3 Clause” as set forth in 24 CFR, Part 135.38. Moreover, compliance is required by the prime contractor and all subcontractors with the Federal General Conditions included in the contract documents between the County of Allegheny through its Department of Economic Development and the operating agency. These Federal General Conditions are to be incorporated by reference into all construction contracts between operating agency and contractor, contractor and subcontractor(s), and subcontractor(s) and lower tiered subcontractor(s).”

WHERE AND WHEN TO PLACE ADVERTISEMENT

1. The Operating Agency is required to place the advertisement for an "Invitation for Bid" in one (1) newspaper at least THREE WEEKS before the project bids are opened. Additional time between bid advertisement and bid opening is encouraged. Online or print newspapers of general circulation that have a distribution range covering all or most of Allegheny County are acceptable.

2. Operating Agencies that are Municipalities must follow their individual bidding and procurement guidelines, in accordance with local law and/or the Operating Agency’s policies, which must meet or exceed ACED’s minimum requirement. Non-municipal Operating Agencies are required to follow ACED’s guidelines. ACED’s guidelines require the Operating Agency to place the advertisement one

(1) time in a newspaper, print or online, of general circulation.

VERIFYING ADVERTISEMENT

A copy of the bid advertisement, showing its date of publication, and proof of publication MUST BE SENT to your Project Manager at the Allegheny County Economic Development along with other compliance documents.

Remember to keep copies of the advertisement and proof of publication for your files.

Invitation for Bids (IFB)

NOTICE IS HEREBY GIVEN that specifications and proposal forms for furnishing all labor and materials and professional consulting and/ or construction services for the following project(s) entitled:

• Project Name – Project Number may be obtained at the offices of the ABC Corporation located on the first floor of the XYZ Building, Room 100, 200 Any Street, X Township, PA 15100, from (Time) to (Time), beginning (Date).

A complete set of the bidding documents and bid specifications may be purchased by interested bidders for a non-returnable fee of $50.00 (plus $ 7.00 postage & handling). ALL BIDS WILL BE RECEIVED until (TIME) on (Day), (Date). Bids will be publicly opened at (Time) on (Day), (Date) at the ABC Corporation offices at location indicated above.

Bids must be on standard proposal forms in the manner therein described in the bid documents and be enclosed in a sealed envelope, bearing the name and address of the bidder on the outside, addressed to the ABC Corporation and marked with the project name.

Bids must be accompanied by a certified check upon a National or State bank, drawn and made payable without condition to ABC Corporation in an amount not less than five percent (5%) of the bid, or a bid bond of not less than 5%, and be delivered to the place and hour named.

“Compliance is required with the Davis-Bacon Act and other Federal Labor Standard Provisions; Title VI and other applicable provisions of the Civil Rights Act of 1964;

the Department of Labor Equal Opportunity Clause (41 CFR 60 – 1.4); Section 109 of the Housing and Community Development Act of 1974; Executive Order 11625 (Utilization of Minority Business Enterprise); Executive Order 12138 (Utilization of Female Business Enterprise); in compliance with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990.

Further, notice is hereby given that this is a Section 3 Project under the Housing and Urban Development Act of 1968, (as amended) and must to the greatest extent feasible, utilize lower income residents for employment and training opportunities and Section 3 Business concerns and all contracts and subcontracts for this project shall contain the “Section 3 Clause” as set forth in 24 CFR, Part 135.38. Moreover, compliance is required by the prime contractor and all subcontractors with the Federal General Conditions included in the contract documents between ACED and the operating agency. These Federal General Conditions are to be incorporated by reference into all construction contracts between operating agency and contractor, contractor and subcontractor(s), and subcontractor(s) and lower tiered subcontractor(s).”

If there are additional questions, please contact Jane Doe, Director, at ABC Corporation.

EXAMPLE

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A L at th e di sc re tio n of yo ur a rc hi te ct /e ng in ee r

Allegheny County Economic Development Federally-Funded Projects

BID PACKAGE RECIPIENTS (PROSPECTIVE BIDDERS)

PROJECT #

PROJECT NAME

PROJECT LOCATION

AGENCY

ADDRESS PHONE

1. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

2. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

3. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

4. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

5. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

6. FIRM

ADDRESS

CITY

AUTHORIZED OFFICIAL

PHONE

EMAIL

STATE ZIP STATE ZIP

STATE ZIP STATE ZIP

STATE ZIP STATE ZIP

ACTUAL BIDS RECEIVED

PROJECT #:

PROJECT NAME:

PROJECT LOCATION:

AGENCY:

1. FIRM

Bid Amount $

Date Bid Submitted

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

FORMS SUBMITTED:

2. FIRM

Bid Amount $

Date Bid Submitted

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

FORMS SUBMITTED:

3. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

4. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

5. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

Notice to Prime/Subcontractors Form Award Verification for Prime/Subcontractors-PL3/PL4 Fringe Benefit Letter

6. FIRM

Bid Amount $

Date Bid Submitted

FORMS SUBMITTED:

Bid Opening Date:

Notice to Proceed Process

Effective October 1, 2014, all Operating Agencies are required to request a Notice to Proceed prior to the start of any project. The purpose of this requirement is to ensure that all appropriate Compliance documentation is received within the timeframe stated in the guidelines.

The process is simple; it requires O/A to request a Notice to Proceed, a review is performed by the Compliance and Operations staff, and based upon the review a Notice to Proceed is either issued or denied. The system is designed to work via email to expedite processing requests.

Process:

1. When O/A has awarded the contract (construction) or selected a firm/ vendor (non-construction) it will send a Notice to Proceed request to the Project Manager. This must be completed no more than ten (10) days after contract is awarded. Ideally this should be done via email however; it can be done via fax or mail.

2. The Project Manager gives the request to the appropriate Compliance staff person for review. Again, this should be done via email (simply forward the email to the Compliance staff person).

3. Upon receipt, Compliance staff will review the project to determine if all appropriate documentation has been received and will forward the request to Operations staff for their review. If all documents are received and correct, then a Notice to Proceed will be issued. If documentation is missing or incorrect the request will be denied. Compliance staff response will be via email to the Project Manager with copies to the Division Manager and Operating Agency.

THIS PROCESS WILL ONLY APPLY TO FEDERALLY-FUNDED PROJECTS.

Compliance staff will be reviewing:

Bidding procedure Contractor documentation (Schedule of Subs, Agreements, etc…)

Operations staff will be reviewing:

Contract execution status

Description of work in NTP Request vis-à-vis contract Scope of Services

Notice to Proceed Request

NOTICE TO PROCEED REQUEST

Project Name: _______________________________________________________________________________

Project Description: ___________________________________________________________________________

Project Number: ______________________________________________________________________________

The contract for the above project was awarded on ________________ (date) to ____________________________

____________________________________ (Prime Contractor/ Firm Name). _____________________________

_____________________________ (O/A Name) is requesting permission to issue a Notice to Proceed to permit the project to begin.

Signature Title

Printed Name

ADD DOCUMENT

TO BID

SPECIFICATIONS

Project Name:

Project Number:

Agency:

Project Manager:

Project Location:

Allegheny County Economic Development Federally-Funded Projects

Procurement Compliance Package Checklist

PROCUREMENT DOCUMENTS TO BE SUBMITTED BY THE PRIME CONTRACTOR/SUBCONTRACTOR/SUPPLIER

The documents listed on this checklist must be included in your bid submission, unless otherwise noted below. These documents are to be submitted to the Agency by all contractors and forwarded to the ACED Project Manager for final approval. The documents pertaining to Subcontractors must be provided within 10 days of the project award letter, if not included with the Prime Contractor’s original bid proposal.

INITIAL TO INDICATE THE DOCUMENTS HAVE BEEN PROVIDED

Agency / Project Manager

Revised October 2025

Notice to Prime Contractors/Subcontractors This document must be included in the bid package and completed by the Prime Contractor/Subcontractor as part of the original bid proposal.

Award Verification for Prime/ Subcontractors (Form-PL3/PL4) This document must be included in the bid package and completed by the Agency/Prime Contractor/Subcontractor as part of the original bid proposal.

Schedule of Subcontractors This document must be included in the bid package and submitted no more than 10 days after contract is awarded.

Agency Prime Contractor/Subcontractor Verification This document must be included in the bid package and submitted no more than 10 days after contract is awarded.

Fringe Benefit Letter This document must be included in the bid package and completed by the Prime Contractor/Subcontractor as part of the original bid proposal.

U.S. Department of Labor Certified Payrolls/ Apprentice Registrations Upon being awarded the contract, all contractors must submit a weekly certified payroll sheet to the Project Manager. This document is two (2) pages. Provide valid apprenticeship program documents for all apprentices.

Construction Stoppage Statement This document is provided to the Project Manager if the project requires a delay of work for six weeks or more.

Section 3 - Contractor’s Compliance Certification (see separate Section 3 Packet) For housing construction, rehabilitation, or other public construction: Agencies that receive assistance that exceeds $200,000, contractors/ subcontractors are required to comply with Section 3 requirements.

Section 3 Monthly Employment and Business Utilization Reports (Due Monthly)

Final Schedule of Subcontractors This document ensures that all subcontractors who worked on the project are recorded

Award Verification for Suppliers / Professional Services -PL5 This document is to be submitted for all suppliers or professional services receiving $1,000 or more.

Agency/Prime Contractor/SubcontractorSupplier / Professional Services Verification This document must be included in the bid package and submitted no more than 10 days after contract is awarded.

NOTICE TO PRIME CONTRACTORS/SUBCONTRACTORS

PROJECT NAME__________________________________________ Project #_______________________

PROJECT LOCATION_____________________________________________________________________

Agency_______________________________________________________________________________

All contractors for the above-named project understand that any payment requests for the project will not be processed by Allegheny County Economic Development until all requirements are met. It is the responsibility of the Agency to make sure that all the paperwork is submitted by everyone on the project before request for payments are submitted.

It is further understood that the Prime Contractor is responsible for collecting all paperwork for each Subcontractor hired and must submit it to the Agency, along with a signed agreement between the Prime and Subcontractor(s. Both Prime and Subcontractors are required to retain copies of all paperwork for this Federally-funded project for a period of three (3) years after completion of the project.

By signing this form, you have acknowledged that you did receive a copy of the U.S. Department of Housing and Urban Development’s Federal Labor Standards Provision and that you understand all the requirements.

The Prime Contractor was given: U.S. Department of Labor publication WH 1321, “Notice to All Employees”; U.S.

Occupational Safety and Health Administration publication 3165, “Job Safety & Health Protection Poster”; and U.S.

Department of Housing and Urban Development publication 901, “Equal Employment Opportunity.” These posters, along with a copy of the issued U.S. Department of Labor Wage Decision, are to be displayed in a prominent place at the work site.

The contractor understands that no basic wage can be lower than the wage issued: if fringe benefits are not paid into a special fund, the fringe benefits listed for any particular trade in the wage decision is added to, and becomes part of, the basic hourly wage for the employee performing the work.

All payrolls must be forwarded within seven days after the pay period. Payrolls must be certified on the reverse side and Legally valid electronic signatures are acceptable. A legally valid electronic signature includes any electronic process that indicates acceptance of the certified payroll record, and includes an electronic method of verifying the signer’s identity. The electronic signature must show a dated time stamp. It should include the physical date, time and persons name. Note: Photocopies, stamps, or non-dated timestamps of signatures do not satisfy this requirement.

Acknowledgment by Prime Contractor____ Subcontractor____

Company Name_________________________________________________________________________

Authorized Official:______________________________________________________________________

Signature:__________________________________________________________Date:______________

This form must be signed by the Prime Contractor or Subcontractor

Revised October 2025

ADD DOCUMENT

SPECIFICATIONS

Project #

Project Name:

Date Contract Awarded to Contractor Above:

Agency Signature

Print Name

Date:Company Signature:

Title:

THIS PORTION IS TO BE COMPLETED BY OPERATING AGENCY ONLY:

Total Project Contract Award Amount $

Project Location:

Date

Title

Revised October 2025

State:

Email Address:

IRS ID Number:

Zip Code:

CAGE Number: CAGE Expiration Date:

Print Name:

Allegheny County Economic Development Federally-Funded Projects Procurement Compliance / Bid Package Documents

Above Contractor Contract Amount: $

Above Contractor CDBG Contract Amount $___________________

Above Contractor HOME Contract Amount $___________________

Above Contractor HARP Contract Amount $_________________

AWARD VERIFICATION FOR PRIME/ SUBCONTRACTORS- PL3/PL4

THIS FORM MUST BE COMPLETED, SIGNED, AND SUBMITTED FOR ALL CONTRACTORS USED ON THE JOB.

ALL INFORMATION MUST BE FILLED IN COMPLETELY OR FORM MUST BE RESUBMITTED.

(Check One)

PL3- Award Notice for Prime Contractor PL4- Award Notice for Subcontractor

To be filled out by Prime/ Subcontractor:

ADD DOCUMENT

TO BID

SPECIFICATIONS

DUNS Number:

Company Name:

Address:

City:

Telephone Number:

SCHEDULE OF SUBCONTRACTORS

PRIME CONTRACTORS: This form must be submitted to the Agency no more than ten days after you have received a bid award letter notifying you that you have been awarded the contract. Failure to submit this form could disqualify your bid.

SUB CONTRACTORS: This form must be completed and submitted to the prime contractor

PROJECT NAME

PROJECT LOCATION PROJECT #

CONTRACTOR’S NAME

IRS ID#_ DATE

STATE:

IRS ID#:

Revised October 2025

ZIP:

Check here if no sub contractors will be utilized by the above contractor

ADD DOCUMENT

TO BID

SPECIFICATIONS

COMPANY NAME:

ADDRESS:

CITY:

TELEPHONE #:

Type of Work:

ZIP:

COMPANY NAME:

ADDRESS:

CITY:

STATE:

TELEPHONE #:

IRS ID#:

Type of Work:

ZIP:

COMPANY NAME:

ADDRESS:

CITY:

STATE:

TELEPHONE #:

IRS ID#:

Type of Work:

ZIP:

COMPANY NAME:

ADDRESS:

CITY:

STATE:

TELEPHONE #:

IRS ID#:

Type of Work:

AGENCY > PRIME CONTRACTOR / SUBCONTRACTOR VERIFICATION

(Agency/Prime/Subcontractor Legal Name) has an agreement with

(Prime/Subcontractor Legal Name) to work on the

(Project Name)_ located in the area of , PA.

If awarded the contract, the above Agency/Prime Contractor/Subcontractor intends to have a written, binding contract with the above Prime Contractor or Subcontractor to perform the following work:

(Provide Brief Description of the Type of Work Agreed Upon)

Agency’s Authorized Signature:_____________________________________________ Date:

Agency’s Printed Name:___________________________________________________ Title:

Prime Contractor’s Authorized Signature:_____________________________________ Date:

Prime Contractor’s Printed Name: __________________________________________ Title:

Subcontractor’s Authorized Signature:_______________________________________ Date:

Subcontractor’s Printed Name: _____________________________________________ Title

Revised October 2025

The contract dollar amount as specified in the written agreement is $

The portion of the above to be reimbursed/paid with Federal funds is $

THIS FORM MUST BE SUBMITTED FOR EVERY PRIME / SUBCONTRACTOR HIRED FOR THIS FEDERALLY-FUNDED PROJECT AND SUBMITTED TO THE AGENCY. THIS FORM IS TO BE SUBMITTED 10 DAYS AFTER CONTRACT IS AWARDED.

Project #:

ADD DOCUMENT

FRINGE BENEFIT LETTER

Wage Decision Serial #

IRS ID#

City State

Project Name_

Project #

Contract Amount $

Prime/Subcontractor Company Name (Circle One)_

Address:

FRINGE BENEFITS:

All Fringe Benefits will be paid as follows:

_Fringes will be included in the basic hourly wage rates.

_Fringes will be paid into the following Benefit Plans: (List Hourly Fringe Benefit Rate)

Name of Plan:

Address:

City:

Classification: Hourly Fringe Benefit Rate

Name of Plan:

Address:

City:

Classification: Hourly Fringe Benefit Rate

Name of Plan:

Address:

City:

Classification: Hourly Fringe Benefit Rate

Prime/ Subcontractor’s Signature

Printed Name: Date:

Revised October 2025

Zip Code

State: Zip Code:

State: Zip Code:

State: Zip Code:

ADD DOCUMENT

Rev. January 2025 OMB No.: 1235-0008 Expires: 01/31/2028

U.S. Department of Labor Wage and Hour Division

Davis-Bacon and Related Acts Weekly Cer� fied Payroll Form (For Contractor’s Op� onal Use; See Instruc� ons at www.dol.gov/whd/forms/wh347instr.htm)

Unless otherwise noted, the informa� on requested is specific to the named project below.

Persons are not required to respond to the collection of information unless it displays a currently valid OMB control number.

SUBMISSION OF FINAL DBRA CERTIFIED PAYROLL FORM PRIME CONTRACTOR SUBCONTRACTOR

PROJECT NAME PROJECT NO. or CONTRACT NO. CERTIFIED PAYROLL NO. PRIME CONTRACTOR’S/SUBCONTRACTOR’S BUSINESS NAME

PROJECT LOCATION WAGE DETERMINATION NO. WEEK ENDING DATE PRIME CONTRACTOR’S/SUBCONTRACTOR’S BUSINESS ADDRESS

(1A) (1B) (1C) (1D) (1E) (2) (3) (4) (5) (6A) (6B) (6C) (7A) (7B) (8) (9)

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While use of Form WH-347 itself is op. onal, covered contractors and subcontractors performing work on Federal or federally assisted construc � on contracts are required by the DBRA regula � ons and the contract clauses to submit payroll informa� on on a weekly basis. The Copeland Act (40 U.S.C. § 3145) requires contractors and subcontractors performing work on Federal or federally financed construc � on contracts to, on a weekly basis, “furnish a statement on the wages paid each employee during the prior week.” U.S. Department of Labor (DOL) Regula � ons at 29 C.F.R. § 5.5(a)(3)(ii) require contractors and subcontractors to submit weekly cer� fied payrolls to the appropriate Federal agency if the agency is a party to the contract (or, if the agency is not such a party, to the applicant, sponsor, owner, or other en� ty, as the case may be, that maintains such records, for transmission to the Federal agency). Each cer� fied payroll must be accompanied by a signed “Statement of Compliance” (e.g., page 2 of the WH-347 or another document with iden � cal wording) indica � ng that the cer � fied payrolls are accurate and complete, and that each laborer or mechanic has been paid not less than the required Davis-Bacon prevailing wage rate(s) (including any fringe benefits) for the work performed. DOL and contrac � ng agencies receiving this informa � on review the informa � on to determine whether workers have received legally required wages and fringe benefits.

Public Burden Statement We esti ate that it will take an average of 55 minutes to complete this collecti n, including � me for reviewing instructi ns, searching exis � ng data sources, gathering and maintaining the data needed, and comple � ng and reviewing the collec � on of informa � on. If you have any comments regarding these es � mates or any other aspect of this collec � on, including sugges � ons for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S3502, 200 Cons� tu � on Avenue, N.W. Washington, D.C. 20210 (over)

PROJECT NAME PROJECT NO. or CONTRACT NO. PAYROLL NO. PRIME CONTRACTOR’S/SUBCONTRACTOR’S BUSINESS NAME

PROJECT LOCATION WEEK ENDING DATE CERTIFYING OFFICIAL’s NAME AND TITLE

I paid or supervised the payment of the laborers or mechanics working on the above project during the stated � me period. I cer� fy the following:

The payroll informa� on submi� ed with this statement is correct and complete for the above project during the above period, and the wage and fringe benefit rates paid to the workers, including credit taken for the reasonably an� cipated costs of a bona fide fringe benefit plan, fund or program, are not less than the applicable wage and fringe benefits rates for the classifica� on(s) of work actually performed, as specified in the wage determina� on(s) incorporated into the contract.

All regular payrolls and all other basic records that the contractor is required to maintain for this payroll period are complete and accurate and will be made available upon request from the agency or the Department of Labor.

The classifica� ons reported for each laborer or mechanic are the classifica� on(s) of work that each worker actually performed.

Any workers paid as appren� ces during the above period are duly registered in a bona fide appren� ceship program registered with the Office of Appren� ceship, Employment and Training Administra� on, United States Department of Labor (“OA”), or a State Appren� ceship Agency (“SAA”) recognized by Department of Labor. I have verified the registered appren� ceship program informa� on provided below as accurate and applicable to any appren� ces iden� fied on page 1 of this form.

APPRENTICESHIP PROGRAM NAME REGISTERED NAME OF LABOR CLASSIFICATION

OA SAA

OA SAA

OA SAA

Fringe benefits have been paid in cash and/or to bona fide fringe benefit plans, funds, or programs. Where the contractor is claiming an hourly credit for their contribu � ons to or reasonably an� cipated costs of a bona fide fringe benefit plan, fund, or program, provide plan informa� on and the hourly credit claimed for each worker listed on the previous page of this form.

HOURLY CREDIT FOR FRINGE BENEFITS

If an amount is listed in (6B) on the first page of this certified payroll form, enter the hourly credit claimed under each plan name, type and number for each worker and check whether the plan is funded or unfunded.

NAME OF WORKER

FB NAME FB NAME FB NAME FB NAME FB NAME FB NAME

TOTAL

HOURLY

CREDIT

FB TYPE FB TYPE FB TYPE FB TYPE FB TYPE FB TYPE

PLAN NO. PLAN NO. PLAN NO. PLAN NO. PLAN NO. PLAN NO.

Funded Unfunded Funded Unfunded Funded Unfunded Funded Unfunded Funded Unfunded Funded Unfunded Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hourly Credit $ Hrly Credit $ $

All workers on the project have been paid the full weekly wages earned, and no rebates or deduc � ons have been or will be made either directly or indirectly, other than permissible deduc � ons as defined in 29 CFR part 3.

ADDITIONAL REMARKS

SIGNATURE OF CERTIFYING OFFICIAL DATE TELEPHONE NUMBER EMAIL ADDRESS

THE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENTS MAY SUBJECT THE CONTRACTOR OR SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION (SEE SECTION 1001 OF TITLE 18 AND SECTION 3729 OF TITLE 31 OF THE UNITED STATES CODE), AS WELL AS DEBARMENT FROM FUTURE FEDERAL AND FEDERALLY-ASSISTED CONTRACTS. INFORMATION REPORTED IN CERTIFIED PAYROLLS MAY BE SUBJECT TO DISCLOSURE IN RESPONSE TO A FREEDOM OF INFORMATION ACT REQUEST.

How to Correctly Fill Out the New WH-347 Form (2025)

Completing the WH-347 Payroll Form is optional; contractors may utilize their own payroll system as long as it conforms to the WH-347 Payroll Form and contains all the necessary information. If you utilize the WH-347

Payroll Form as a pdf, saving it electronically aids in making any needed corrections.

Payrolls must be numbered sequentially. The last payroll should be marked “Final.”

Check one of the boxes and list the name of the Prime/Subcontractor.

Complete address of the Prime/Subcontractor should be listed

The days and dates indicate the weekly pay period. (Date should match with week ending directly above)

The wage determination number is found on the Wage Decision Letter.

List the name of the project, its location, and the project number.

21.

October 2025

Employee Information Section

Line Items:

1A) The sequential number of the employees listed.

1B) Workers' Last Name

1C) Workers’ First Name

1D) Workers' Middle Initial

1E) Works unique identifiers, such as employee number or Social Security Number.

2) Write J if the employee is a journey worker.

Write RA if the employee is a registered Apprentice

3) Classification or trade title that correlates with one of the listed in the wage determina�on. Examples: Carpenter, Electrician, Laborer Class II, Power Equipment Operator Class III, etc

Work Week Hours

Days of the Work Week (4)

• Top: Days of the Work Week o EXAMPLE: M, Tu, W, Th, F, Sat, Sun

• Bottom: Numerical Day of the Week o EXAMPLE: 4/22, 4/23, 4/24, 4/25, 4/26, 4/27, 4/28

Work weeks aren’t required to occur on a Monday-Sunday structure and would follow the date range of your pay period

Hours Worked Each Day

• ST (Straight Time) – Number of hours worked at a regular, non-overtime rate for each day

• OT (Over�me Time) – Number of hours worked past the straight time rate for each date. Overtime only accumulates over 40 Straight hours and must be paid at time and a half.

Total Hours Worked for the Week (5)

• ST (Straight Time) – Calculate the total hours worked at a regular (non-overtime rate for each day)

• OT (Over�me Time) – Calculate the hours worked past the straight time rate for each date

Payment Section

Hourly Wage and Fringe Benefit Details (6A – 6C)

• Hourly Rate Paid for ST & OT (6A): Enter the actual hourly rate paid for straight time and overtime. The wage rate can be found in the Wage Determination.

• Total Fringe Benefit Credit (6B): Document the total gross fringe benefit credit amount. This should reflect the total dollar value of fringe benefits provided based on the hours worked [Example: If the hourly fringe is $15 and the employee worked a total of 8 hours, the total credit would be $120]

• Payment in Lieu of Fringe Benefits (6C): Record the total cash amount paid directly to the worker. This is in place of an actual fringe benefit plan.

Gross and Net Pay & Deduc�ons Details (7A – 9)

• Gross Amount Earned (7A): Calculate the total earnings for hours worked on a federal project. (ONE Given project)

• Gross Amount Earned for ALL WORK (7B): Include earnings from the project worked on that week

• Deduc�ons for ALL WORK (8): Provide a breakdown of all deductions, including federal and state taxes, FICA contributions, and all other deductions.

• Net Pay to Worker for ALL WORK (9): Enter the final take-home pay after all deductions.

Certification Section

Authorized Certifier Information. This individual should verify that they were given authorization by a party to certify all information included on the payroll report.

Their name and title/position should be written in.

Certification of Fringe Benefits Section

Cer�fica�on of Fringe Benefits If you’re claiming an hourly credit for contributions to benefit plans, funds or programs, this box should be checked with the following information completed:

o Name of Worker o FB Name: Fringe Benefit Name (Ex. Anthem) o FB Type: Fringe Benefit Type (Ex. Health Insurance) o Plan No.

o Funded or Unfunded o Hourly Credit o Total Hourly Credit o Per the DOL, if more than six bona fide fringe benefits are provided to the workers for which the contractor is claiming a credit, submit an addendum for each providing the information requested in this section.

Cer�fica�on of Deduc�ons Certifies that all workers on the project have been paid the full weekly wages earned. No deductions other than what is permissible.

Statement of Compliance

Addi�onal Remarks: Optional space for additional information on deductions, hourly cost of fringe benefits, or explanations.

Signature of Cer�fying Official, Date, Telephone Number, and Email Address

• The Statement of Compliance must be signed by the contractor or subcontractor, or their agent, who paid or supervised the payment of the workers under the contract during the weekly time period covered by the form.

• Enter the phone number and email address of the individual who is signing the statement and the date signed.

• Legally valid electronic signatures are acceptable. A legally valid electronic signature includes any electronic process that indicates acceptance of the certified payroll record, and includes an electronic method of verifying the signer’s identity. The electronic signature must show a dated time stamp. It should include the physical date, time and persons name. Note: Photocopies, stamps, or non-dated timestamps of signatures do not satisfy this requirement.

CONSTRUCTION STOPPAGE STATEMENT

State Zip Code

If there is no work performed on the project for SIX WEEKS or MORE, this form must be completed and submitted to the Agency by the Contractor.

Company Name

Company Address

City

Telephone Number

Project #

Project Name

Project Address City Zip Code

I certify that work on this project will be delayed for a period of six (6) weeks or more effective as of . this date _. The work on this project will resume on (date)_

The payroll number which was last submitted to the AGENCY was payroll number .

Therefore when the work resumes, the payrolls will be numbered starting with the next sequential number from the last payroll submitted.

Authorized Signature: Prime Contractor_ Date Print Name Prime Contractor

Authorized Signature: Subcontractor_ Date Print Name Subcontractor

This form must be submitted to the AGENCY to be forwarded to the Project Manager at Allegheny County Economic Development.

Date

Received by (Agenc Name)

Authorized Signature

Received by ACED Project Manager_

Signature Date

Revised October 2025

State

ADD DOCUMENT

Allegheny County Economic Development Federally-Funded Projects Procurement Compliance / Bid Package Documents

FINAL SCHEDULE OF SUBCONTRACTORS

PRIME CONTRACTORS: This form must be submitted to the Agency after you have completed all the work on the project. Failure to submit this form could delay final grant disbursement.

SUBCONTRACTORS: This form must be completed and submitted to the prime contractor

PROJECT NAME

PROJECT LOCATION PROJECT #

CONTRACTOR’S NAME

IRS ID#_ DATE

Check here if no sub-contractors were utilized by the above contractor

COMPANY NAME

ADDRESS_______________________________________________CITY_____________________________

STATE ____ ZIP________

TELEPHONE: ___________________ IRS ID: _____________

Type of Work: __________________________________________

First Day on Jobsite: _____________________

Final Day on Jobsite: ____________________

Amount reimbursed with grant funds: $__________________

COMPANY NAME

ADDRESS_______________________________________________CITY_____________________________

STATE ____ ZIP________

TELEPHONE: ___________________ IRS ID: _____________

Type of Work: __________________________________________

First Day on Jobsite: _____________________

Final Day on Jobsite: ____________________

Amount reimbursed with grant funds: $__________________

COMPANY NAME

ADDRESS_______________________________________________CITY_____________________________

STATE ____ ZIP________

TELEPHONE: ___________________ IRS ID: _____________

Type of Work: __________________________________________

First Day on Jobsite: _____________________

Final Day on Jobsite: ____________________

Amount reimbursed with grant funds: $__________________

ADD DOCUMENT

Project #

Project Name:

Date Contract Awarded to Contractor Above:

Agency Signature

Print Name

Date:Company Signature:

Title:

THIS PORTION IS TO BE COMPLETED BY OPERATING AGENCY ONLY:

Total Project Contract Award Amount $

Project Location:

Date

Title

Revised October 2025

State:

Email Address:

IRS ID Number:

Zip Code:

CAGE Number: CAGE Expiration Date:

Print Name:

Allegheny County Economic Development Federally-Funded Projects Procurement Compliance / Bid Package Documents

Above Contractor Contract Amount: $

Above Contractor CDBG Contract Amount $___________________

Above Contractor HOME Contract Amount $___________________

Above Contractor HARP Contract Amount $_________________

ADD DOCUMENT

TO BID

SPECIFICATIONS

DUNS Number:

Company Name:

Address:

City:

Telephone Number:

AWARD VERIFICATION FOR SUPPLIERS AND PROFESSIONAL SERVICES–PL5

THIS FORM MUST BE COMPLETED, SIGNED, AND SUBMITTED FOR SUPPLIERS ($1,000 or more) AND ALL PROFESSIONAL SERVICES USED ON THE JOB. ALL INFORMATION MUST BE FILLED IN COMPLETELY OR FORM MUST BE RESUBMITTED.

PL5—Award Notice for Suppliers and Professional Services

This portion to be completed by Supplier / Professional Service Provider:

Allegheny County Economic Development Federally-Funded Projects Procurement Compliance / Bid Package Documents

AGENCY / PRIME CONTRACTOR / SUBCONTRACTOR > SUPPLIER/

PROFESSIONAL SERVICES VERIFICATION FORM

(Agency/Prime/Subcontractor Legal Name) has an agreement with

(Supplier/ Professional Service Legal Name/ Address) to work on the

(Project Name) _ located in the area of _, PA.

If awarded the contract, the above Agency/Prime Contractor/Subcontractor intends to have a binding contract with the above supplier or professional service to provide the following materials or services:

(Provide a Brief Description of the Supplies or Professional Services Agreed Upon)

Agency Authorized Signature: ______________________________________________Date: ______________________

Agency’s Printed Name: _____________________________________________Title: _____________________________

Prime Contractor’s Authorized Signature: ______________________________________Date: ______________________

Prime Contractor’s Printed Name: ______________________________________ Title: ____________________________

Subcontractor’s Authorized Signature: ________________________________________ Date: ______________________

Subcontractor’s Printed Name: _________________________________________ Title: ____________________________

Supplier / Service Authorized Signature: _______________________________________Date: ______________________

Supplier / Service Printed Name: ________________________________________Title: ____________________________

THIS FORM MUST BE SUBMITTED FOR EVERY SUPPLIER ($1,000 or more) and ALL PROFESSIONAL

SERVICES HIRED FOR THIS FEDERALLY-FUNDED PROJECT AND SUBMITTED TO THE AGENCY.

Project #:

. . The contract dollar amount as specified in the written agreement is $

The portion of the above to be reimbursed/paid with Federal funds is $ . .

Revised October 2025

ADD DOCUMENT

866-487-9243 dol.gov/agencies/whd

PREVAILING

WAGES

You must be paid not less than the wage rate listed in the Davis-Bacon Wage Decision posted with this notice for the work you perform.

OVERTIME You must be paid not less than one and one-half times your basic rate of pay for all hours worked over 40 in a work week. There are few exceptions.

ENFORCEMENT Contract payments can be withheld to ensure workers receive wages and overtime pay due, and liquidated damages may apply if overtime pay requirements are not met. Davis-Bacon contract clauses allow contract termination and debarment of contractors from future federal contracts for three years. A contractor who falsifies certified payroll records or induces wage kickbacks may be subject to civil or criminal prosecution, fines and/or imprisonment.

APPRENTICES Apprentice rates apply only to apprentices properly registered under approved federal or state apprenticeship programs.

RETALIATION The law prohibits discharging or otherwise retaliating against workers for filing a complaint, cooperating in an investigation, or testifying in a proceeding under the Davis-Bacon and Related Acts.

PROPER PAY If you do not receive proper pay, or require further information on the applicable wages, contact the Contracting Officer listed below:

or contact the U.S. Department of Labor’s Wage and Hour Division.

WORKER RIGHTS

UNDER THE DAVIS-BACON ACT

FOR LABORERS AND MECHANICS

WORKING ON FEDERAL OR

FEDERALLY ASSISTED

CONSTRUCTION PROJECTS

WH1321 REV 07/24

WAGE AND HOUR DIVISION

UNITED STATES DEPARTMENT OF LABOR

The law requires employers to display this poster where workers can readily see it.

Allegheny County Economic Development 436 Seventh Avenue, Suite 500

Pittsburgh, PA 15219 412-350-100

Equal Employment Opportunity is

THE LAW

Private Employers, State and Local Governments, Educational Institutions, Employment Agencies and Labor Organizations

Applicants to and employees of most private employers, state and local governments, educational institutions, employment agencies and labor organizations are protected under Federal law from discrimination on the following bases:

RACE, COLOR, RELIGION, SEX, NATIONAL ORIGIN

Title VII of the Civil Rights Act of 1964, as amended, protects applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy), or national origin. Religious discrimination includes failing to reasonably accommodate an employee’s religious practices where the accommodation does not impose undue hardship.

DISABILITY

Title I and Title V of the Americans with Disabilities Act of 1990, as amended, protect qualified individuals from discrimination on the basis of disability in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment. Disability discrimination includes not making reasonable accommodation to the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or employee, barring undue hardship.

AGE

The Age Discrimination in Employment Act of 1967, as amended, protects applicants and employees 40 years of age or older from discrimination based on age in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment.

SEX (WAGES)

In addition to sex discrimination prohibited by Title VII of the Civil Rights Act, as amended, the Equal Pay Act of 1963, as amended, prohibits sex discrimination in the payment of wages to women and men performing substantially equal work, in jobs that require equal skill, effort, and responsibility, under similar working conditions, in the same establishment.

GENETICS

Title II of the Genetic Information Nondiscrimination Act of 2008 protects applicants and employees from discrimination based on genetic information in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment. GINA also restricts employers’ acquisition of genetic information and strictly limits disclosure of genetic information.