3-1. SOQ-289-26 Information.pdf

SOQ INFORMATION

PROJECT BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS or County) is soliciting Statements of Qualifications from contractors to provide fencing installation and repair services on Boulder County Open Space lands, spanning both plains and mountain terrains.

The goal of this solicitation is to establish a pre-qualified list of fencing contractors who may be engaged on a project-by-project basis to install or repair fencing as needed. Qualified contractors may be invited periodically to visit project sites and submit competitive quotes for specific assignments.

Selected contractor(s) will be required to enter into a Continuing Services Contract for the current year, with the option to renew annually for up to four (4) additional years. Contractors acknowledge that selection for the pre-qualified list does not guarantee the award of any specific project or compensation unless a project is assigned and completed.

Proposals will be evaluated based on criteria stated in Evaluation Criteria.

GENERAL INFORMATION:

The selected Contractor(s) will be required to enter into a Contract for Services and meet all insurance requirements, prior to any work beginning. The County retains the right to select more than one contractor. The selected Contractor(s) will be required to enter into a Contract for up to five (5) years The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded on a Project-by-Project basis.

Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor vendor list (short list) compiled from this solicitation.

Work will not commence for any individual Project awarded until the County has issued a Notice to Proceed to the awarded Contractor.

SUBMITTAL INFORMATION:

The evaluation shall be based on the evaluation criteria described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.

1. Proposers are to provide a list to BCPOS of the Boulder County and Colorado professional and/or contractor licenses/certifications held by the company and the key personnel who will be assigned to County awarded projects. Proposers are to provide the license number and explain if held by an individual or the company. All workers shall be certified by the County and/or the State of Colorado for these types of projects, if required.

2. Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County and municipalities with the County. Please include a current rate sheet with submittal.

3. Submit three (3) references for similar projects your company has completed within the last (3) three years and current contact information.

Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.

INSURANCE:

All contractors are instructed to thoroughly review all the stated insurance requirements for this Service.

The insurance requirements stated are the minimum and standard for Boulder County Government, for this Service. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements specified in Exhibit A Insurance Requirements.

Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.

CONTRACT LANGUAGE:

The selected proposer will be required to enter into a Contract for Services and meet all insurance requirements prior to any work beginning. Please refer to Sample Contract and Exhibit A – Insurance Requirements.

In the event the selected bidder is unable to commence work as agreed to, the County may rescind the bid award and proceed to award the contract to another proposer or proceed in any lawful manner the County deems necessary.

W-9 REQUIREMENT:

A copy of your business’ 2026 W-9 dated within the past 12 months submitted with your proposal is required.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate is required, if awarded. Contractor shall be authorized to do business in the State of Colorado and shall provide the County a current Certificate of Good Standing evidencing such authorization. Furthermore, contractor shall be responsible for all applicable sales and employment taxes.

PAYMENT & PERFORMANCE BONDS:

This specific type of work may require the need to collect a payment bond and a performance bond for a specific project, this will be dependent upon the amount of each project. Bidders are advised the potential exists for bonding requirements to be imposed for future projects. In the event this does occur the following information is provided:

Both a payment and a performance bond are required for projects and each bond must equal 100% of the proposed cost. The cost of this bonding should be factored into the total proposed cost for actual projects.

Payment and Performance Bond requirements are addressed in the attached Sample Contract. Payment and Performance bonds will be required for projects over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, Retainage and a Notice of Final Settlement posting will be required.

PAYMENT FOR SERVICES:

Payment is subject to the terms of each individual Project awarded.

Contractor shall submit, in writing, to Boulder County a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name and project bid number, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for each Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order. Please refer to Attachment D – Purchase Order Terms and Conditions.

ATTACHMENTS:

The following documents are part of this SOQ:

1. Exhibit A – Insurance Requirements

2. Attachment A: Wildlife Fencing Drawing

3. Attachment B: Recreation & Facilities Fence Detail Drawings

4. Attachment C: Prairie Dog Barrier Fence Instructions

5. Attachment D: Purchase Order Terms and Conditions

6. Attachment E: BCPOS Rules and Regulations

All questions are required to be submitted through EUNA (formerly Bonfire.