3-1. BID Information Instruction.pdf

BID INFORMATION/INSTRUCTIONS

BACKGROUND:

The Boulder County Parks and Open Space Department (BCPOS) is soliciting for a qualified helical pier specialty contractor to provide the required design submittal and installation of helical pier supports for the Walden Ponds fishing pier structure. The project design should include a performance specification indicating required capacities, structural requirements, and submittal requirements. At a minimum, the submittal should be required to contain information supporting the capacity determination, a description of equipment and installation procedures that will ensure penetration to the required depths, and acknowledgment that the helical bearing plates will be installed into the recommended bearing stratum, as well as all necessary information to satisfy the requirements of the project structural designer.

In July 2025, it was discovered that the support posts beneath the Wally Toevs Fishing Pier had shifted forward. This movement caused the deck joists to separate from the ledger board, resulting in a partial collapse of the structure into the pond. Due to the severity of the structural failure and because the original design no longer met modern ADA requirements, the decision was made to redesign and fully reconstruct the pier. The fishing pier has remained closed to the public since the incident.

BCPOS solicited bids from structural engineering firms to redesign both of the Walden Ponds structures and provide a set of construction documents detailing the construction phase.

Because the fishing pier is currently closed to the public, this project scope takes priority, and construction will begin as soon as the finalized plans are available. In preparation for construction, helical pier supports will be designed and installed by a qualified helical pier specialty contractor.

CONTRACT LANGUAGE:

The selected bidder will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning.

In the event the selected bidder is unable to commence work as agreed to, the County may rescind the bid award and proceed to award the contract to another proposer or proceed in any lawful manner the County deems necessary.

AUTHORIZATION TO START WORK:

The selected Contractor will be issued a Notice to Proceed (NTP) once the contract has been executed. Work shall not commence until the Contractor has received the NTP from the County.

CERTIFICATE OF GOOD STANDING:

A copy of your business’ State issued certificate is required, if awarded. Contractor shall be authorized to do business in the State of Colorado and shall provide the county a current Certificate of Good Standing evidencing such authorization. Furthermore, contractor shall be responsible for all applicable sales and employment taxes.

INSURANCE REQUIREMENTS:

The insurance requirements are specified in the Exhibit A attachment. Current Insurance Certificates must be on file with the Parks and Open Space Department prior to any work relating to this Project commencing.

All bidders are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this BID.

BID SECURITY:

A bid bond is required for this Project. Boulder County may require, at its discretion, bid security for construction or public works contracts when the price is expected to exceed $50,000 and for any other contracts as determined by Boulder County to be in its best interest. Bid security provides assurance to Boulder County that the bidder will, upon award, fulfill its bonding and contracting obligations as required by the instructions to bidders. When bid security is required, as indicated in the instructions to bidders, the following terms apply:

a. Bid security must be for an amount equal to 5 percent of the amount bid, unless otherwise stipulated in the instructions to bidders.

b. Bid security must be in the form of a bond, issued by a surety company authorized to do business in Colorado, or a bank cashier’s check made payable to Boulder County.

c. Bidders should scan and submit a copy of the bid security instrument with their bid submittal AND mail to Boulder County the actual bid security instrument, postmarked no later than the date of the bid deadline; SEE ADDRESS BELOW.

d. Bidder noncompliance with bid security requirements requires that the bid be rejected as nonresponsive.

e. The bid security is submitted as a guarantee that the bid will be maintained in full force and effect for a period of thirty (30) days after the opening of the bids.

Accordingly, after bids are opened, they shall be irrevocable for a period of thirty

(30) days.

f. If a bidder is permitted to withdraw his bid before award, at Boulder County’s sole discretion, no action shall be had against the bidder or the bid security.

g. Following award, if a contractor fails to deliver the required performance and payment bonds or refuses to enter into a contract with Boulder County under the terms of its winning bid, the contractor’s bid shall be rejected, and its bid security will be enforced by Boulder County to the extent of actual damages.

Address for Bid Security Bonds:

Boulder County Office of Financial Management Attn: Procurement

P.O. Box 471 Boulder, CO 80306

THIS OFFICE IS OPEN MONDAY THROUGH FRIDAY FROM 8:00 A.M. THROUGH 4:30 P.M.

PAYMENT & PERFORMANCE BONDS:

Both a payment and a performance bond are required for this project and each bond must equal 100% of the proposed cost. Please include the cost of this bonding into the total proposed cost.

Payment and Performance Bond requirements are addressed in the attached Sample Contract.

Payment and Performance bonds will be required for bids over $50,000.00. Bonds must be received and approved, by the County, prior to work commencing. If applicable, Retainage and a Notice of Final Settlement posting will be required.

PAYMENT FOR SERVICES:

Contractors are instructed to review the Data Requirements section specifically for all data related deliverables. Payment will be retained until the data submitted is 100% compliant with the County requirements as detailed.

The selected Contractor will be paid in one lump sum upon completion of the Project once deliverables are inspected and approved by the County.

Contractor shall submit, in writing, to Boulder County, a request for payment. Invoices shall be submitted on company letterhead and include, but not limited to, depending on the activity completed, designated project name, date(s), type of work performed. Additionally, all invoices should contain the current date, invoice number, amount due and current return address.

Additionally, payment for Project awarded is subject to the terms and conditions of the Boulder County issued Purchase Order.

MADATORY PRE-BID MEETING:

A mandatory Pre-Bid meeting is scheduled, starting promptly at 10:00 a.m. on November 16th, 2026. Interested parties will meet the project manager at the Wally Toevs trailhead, 3893 N 75TH

ST BOULDER COUNTY, 80301.

Bids from firms not represented at the mandatory, pre-bid meeting, and site visit will not be accepted.

ATTACHMENTS:

The following documents and attachments are part of this BID:

Speficications EXHIBIT A – Insurance Requirements issued by Boulder County Risk Management Pricing Tab

Sample Contract Public Opening Information Attachment A: Wally Toevs Fishing Pier Site Map Attachment B: KMH Walden Ponds Geotech Report Attachment C: Fishing Pier Construction Documents Attachment D: Helical Pier Layout Plans Attachment E: BCPOS Rules and Regulations Attachment F: Purchase Order Terms and Conditions