3-02 Software Functionality Matrix FINAL.pdf

SOFTWARE FUNCTIONALITY MATRIX

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Offeror Company Name:

Solicitation No.:

Solicitation Title:

Instructions for Offerors: The following are minimum features and functionality requested by the County. For each line item, indicate if the functionality is provided as described below in the legend and provide a description of how the Solution provides the requested feature or if an alternate Solution is proposed. Offerors should prepare to, at a minimum, present all of the features and functionalities below during a demonstration if requested by the County.

County reserves the right to award to any Offeror who can provide the requested functionality or equivalent or alternate functionality acceptable to the County.

Legend:

S = Standard functionality out-of-the-box or meets requirement fully

M = Modification required (i.e. standard script or other work-around)

T = Provided by a third-party. Name the third-party and describe Offeror’s relationship with this third-party.

C = Requires customization to the base code/API

N = Unable to currently provide this feature or requirement

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution

1 GENERAL: System Requirements

1.1

Digitally facilitate and document the creation and maintenance of public art collection from acquisition to conservation and deaccession in one centralized location.

1.2 Allow multiple user accounts with variable access setup options.

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution

1.3 Allow County ability to add, modify, and remove user accounts and permissions.

1.4 Web-based system: platform, storage, accessibility

1.5

User-friendly web-based interface for database end-user, to search, access, and update information for collection and individual art works.

1.6

Flexible record fields to encompass a variety of information, such as artwork size, location, medium, artist information, maintenance status, etc.

1.7

Allow for attachment and unlimited storage of external and media files such as images, videos, PDFs, and spreadsheets.

1.8 Allow County users to add collections records and edit existing records, including attachments

1.9

User-friendly, web-based solution, such as web site or app, for public access to information on the collection and individual art works.

1.1

Various reports can be run, and/or filters be applied, by end users at any time to view and/or access specific subsets of the collection according to criteria such as:

maintenance status, date of accession, Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution etc.

1.1

Software provides individual login accounts for each user and is capable Single Sign On Active Directory integration for user authentication.

1.1

Offeror will provide Software enhancements and updates free of charge whenever released.

1.1

Software should be designed to be accessible for people with disabilities and verifiably compliant with applicable standards and laws, which may include but is not limited to, sections of Section 508 of the Rehabilitation Act of 1973, which defines standards for electronic and information technology and web-based applications and Web Content Accessibility Guidelines, which defines how to make Web content more accessible to people with disabilities.

1.1

Ability to guard against hacking and improper access or dissemination .

1.1

Reporting: Software needs to be able to export all reports into a CSV or XLS/XLSX file, word document, PDF, or other format acceptable to County.

Additional or Optional Features and Technical Specifications

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution

Describe any additional or optional features and technical specifications not already stated that may be relevant or offered to County. Use a separate document if more space is needed.

Describe whether the feature is provided as part of the standard base proposal or if it is offered optionally for free or for a fee. Include all costs for these additional or optional features in the Cost Proposal