1-01 Cost Quote Worksheet FINAL.pdf
PDF 116 KB Posted
- Attached to
- Public Art Archive Web Based Hosted Solution State and local contract opportunity
- Solicitation number
- QUO26-27
- Issued by
- Los Alamos County, New Mexico
About this file
The document is a Cost Quote Worksheet from the Incorporated County of Los Alamos Procurement Division, designed for potential vendors to propose pricing for services over a potential 15-year contract period. The worksheet provides a structured template for vendors to detail costs across multiple service categories including licensing/subscription, implementation, training and consulting, hourly professional service rates, maintenance and support, and other potential services. The county allows vendors to propose pricing for base services and additional/optional services across Years 1-15, with the understanding that the county may consider, but is not obligated to contract for, a shorter term.
The pricing instructions emphasize flexibility in cost proposals, prohibiting cost-plus-percentage contracts and allowing vendors to propose various price escalation mechanisms. These may include specified dollar amounts, percentages, capped increases (e.g., never exceeding $1,000 or 3% annually), or index-based adjustments like Consumer Price Index. The county reserves sole discretion to accept proposed fees and escalation mechanisms. The worksheet requires all costs to be in U.S. currency and encourages vendors to clearly describe all cost elements, with the option to add rows or provide supplementary documentation if the standard tables do not sufficiently capture their proposed pricing structure.
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Text version
COST QUOTE WORKSHEET
Incorporated County of Los Alamos Procurement Division
101 Camino Entrada, Building 3 Los Alamos, NM 87544
Version: 20250318
Offeror Company Name:
Solicitation No.:
Solicitation Title:
Name and Title of the Person Completing this Form
INSTRUCTIONS:
1. Using this form, or Offeror’s own document, propose costs for all services, defined clearly in individual line items. If more space is needed, Offerors may add rows to clearly describe all costs or may provide more information separately.
2. All costs proposed must be in the currency of the United States of America.
3. Describe costs for any additional and optional services Offeror may propose that are not already clearly described.
4. In accordance with County Code, the use of a cost-plus-a-percentage-of-cost contract is prohibited.
5. Provide costs for all services (including additional, optional, and future services) for all years of an agreement up to 15 years. County may consider, but is under no obligation to contract for a shorter term. County will consider, but is under no obligation to accept proposed future year unit prices or price escalations, which may include but are not limited to price escalations based on:
a. a specified dollar amount;
b. a specified percentage;
c. a capped not-to-exceed dollar amount or percentage (e.g., annual increases will never exceed the lesser of $1,000.00 or 3%, per year over the prior year’s fee amounts);
d. or some other formula (e.g., a specific Producer Price Index or Consumer Price Index).
6. If proposing a price escalation mechanism for future years of an agreement where a specified dollar amount or specified percentage has not been proposed (e.g., if using a CPI), Offerors should also clearly describe the process and timing for Offeror to notify County of any such increase and the process by which County would approve such an increase in future years. County, at its sole discretion, reserves the right to accept any given proposed fees and price escalation mechanism and process for any agreement term length.
Version: 20250318
COST QUOTE WORKSHEET:
Table 1. Costs for Base Services
COST
CATEGORY
Licensing or Subscription
Implementation (including data migration as applicable)
Training and Consulting
Hourly Rates for
Professional Services
Maintenanc e and
Support (as applicable))
Other Other
Year 1
Year 2
Year 3
Year 4
Year 5
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
Year 13
Year 14
Year 15
Table 2. Costs for Additional and Optional Services Describe cost categories in the top row
COST
CATEGORY
Year 1
Year 2
Year 3
Year 4
Year 5
Version: 20250318
Year 6
Year 7
Year 8
Year 9
Year 10
Year 11
Year 12
Year 13
Year 14
Year 15
File details come from the government source that posted it. Updated .