PROJECT MANUAL OF

CONSTRUCTION DOCUMENTS

RIDDLE COMMUNITY SCHOOLYARD

463 Park Street, Riddle, OR 97469

Division 01 – General Requirements

DATE: May 4, 2026

Bid Set May 4, 2026

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DIVISION 01 GENERAL REQUIREMENTS

01 10 00 SUMMARY OF THE WORK

01 23 00 ALTERNATES AND UNIT PRICES

01 25 00 SUBSTITUTIONS

01 26 00 CONTRACT MODIFICATION PROCEDURES

01 29 00 PAYMENT PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 32 00 CONSTRUCTION PROGRESS DOCUMENTATION

01 33 00 SHOP DRAWINGS, PRODUCT DATA, AND SUBMITTALS

01 35 29 HEALTH, SAFETY, AND EMERGENCY RESPONSE PROCEDURES

01 45 00 QUALITY REQUIREMENTS

01 50 00 CONSTRUCTION FACILITIES AND TEMPORARY CONTROLS

01 55 26 TRAFFIC CONTROL

01 66 00 DELIVERY, STORAGE, AND HANDLING

01 71 23 CONSTRUCTION STAKING

01 73 29 CUTTING AND PATCHING

01 74 00 CLEANING AND WASTE MANAGEMENT

01 78 00 CONTRACT CLOSEOUT

01 78 39 PROJECT RECORD DOCUMENTS

Section 01 10 00 Bid Set Summary of the Work May 4, 2026

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01 10 00 Summary of the Work

PART 1 – GENERAL

1.1 RELATED SECTIONS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification sections apply to this section.

1.2 SUMMARY

A. Section includes:

1. Client-furnished products.

1.3 CLIENT-FURNISHED, CONTRACTOR-INSTALLED PRODUCTS

A. Client will furnish products indicated below. The Work includes receiving, unloading, handling, storing, protecting, and installing Client-furnished products.

B. “Play Installation Drawings” are for reference only and are not made part of the Contract Documents.

C. Client-Furnished, Contractor-Installed Products:

Play Equipment:

1. Spin Max Orbit

2. Arch Swing Sets.

3. Talk Tubes.

4. Tetherball.

Site Furnishings:

1. Picnic Tables (8 FT) (3).

2. Benches (6 FT) (12).

PART 2 – PRODUCTS

Not Used.

PART 3 – EXECUTION

END OF SECTION

Section 01 25 00 Bid Set Substitutions May 4, 2026

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01 25 00 Substitutions

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Client that are not required in order to meet other Project requirements but may offer advantage to Contractor or Client.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit three (3) copies of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form approved by Landscape Architect.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Client and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as

Riddle Community Schoolyard Division 01 - Page 4 performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project.

j. Detailed comparison of Contractor’s construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer’s letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor’s certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor’s waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect’s Action: If necessary, Architect will request additional information or documentation for evaluation within seven (7) days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within fifteen (15) days of receipt of request, or seven (7) days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Architect’s Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

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1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than fifteen (15) days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor’s request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution provides sustainable design characteristics that specified product provided for achieving prerequisites and credits.

c. Substitution request is fully documented and properly submitted.

d. Requested substitution will not adversely affect Contractor’s construction schedule.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the

Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

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B. Substitutions for Convenience: Architect will consider requests for substitution if received within thirty (30) days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor’s request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Client a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Client must assume. Client’s additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Client, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution provides sustainable design characteristics that specified product provided.

e. Substitution request is fully documented and properly submitted.

f. Requested substitution will not adversely affect Contractor’s construction schedule.

g. Requested substitution has received necessary approvals of authorities having jurisdiction.

h. Requested substitution is compatible with other portions of the Work.

i. Requested substitution has been coordinated with other portions of the

Work.

j. Requested substitution provides specified warranty.

k. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

Section 01 26 00 Bid Set Contract Modification Procedures May 4, 2026

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01 26 00 Contract Modification Procedures

1.1 RESPONSIBLE PARTIES

A. Immediately following Contract execution, the Client and Contractor will identify who, within their respective organizations, will be responsible for executing Change Orders. The Landscape Architect, Contractor, and Client shall each separately maintain a log of all Change Order Requests (“COR”), Request for Proposal (“RFP”), and Requests for Interpretation (“RFI”); however, the Contractor will maintain the official CORs, RFPs, and RFIs log.

1.2 RELATED SECTIONS

A. Section 00 70 00: General Conditions B. Section 00 73 00: Supplementary Conditions C. Section 01 25 00: Substitutions D. Section 01 31 00: Project Coordination E. Section 01 31 19: Meetings F. Section 01 78 00: Contract Closeout G. Section 01 78 39: Project Record Documents

1.3 DEFINITIONS

A. Proposal Request/Request for Proposal (“RFP”):

1. Means request from Landscape Architect to Contractor for changes to Contract sum and/or Contract Time for proposed changes to the Work.

B. Change Order Request (“COR”):

1. See General Conditions.

C. Construction Change Directive:

1. Means written order to Contractor executed on the Change Order Form bound herein, other similar form designated by the Client, and signed by Client and Landscape Architect, which amends Contract Documents as described, and authorizes Contractor to proceed with change affecting Contract Sum and/or Contract Time, for inclusion in subsequent Change Order.

D. Landscape Architect’s Supplementary Instructions

1. Means written order, instruction, or interpretation to Contractor, executed on the Change Order Form bound herein, or other similar form designated by Landscape Architect, and signed by Landscape Architect, which authorizes minor changes in Work not altering Contract Sum and/or Contract Time.

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1.4 CLIENT OR LANDSCAPE ARCHITECT INITIATED CHANGES

A. Requests will include:

1. Detailed description of change, including change location and products.

2. Supplementary or revised Drawings and Specifications.

3. When appropriate, projected time span for making change, and specific statement as to whether or not overtime work is authorized.

4. When appropriate, specific time period during which request price will be considered valid B. Such request is for information only, and is not an instruction or authorization to execute the change or an order to stop Work in progress.

1.5 CONTRACTOR INITIATED CHANGES

A. Requests shall include

1. Description of proposed change

2. Statement of reason for making change

3. Statement of effect upon Contract Sum and Contract Time

4. Statement of effect upon work of other contractors

5. Statement of effect upon work by Client

6. Documentation supporting any change to Contract Sum and/or Contract Time

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. In lieu of a Proposal Request, Landscape Architect may issue Construction Change Directive for Contractor to proceed with change for subsequent inclusion in future Change Order.

B. Directive will describe Work changes with attachments of revised Contract Documents defining details of change, and designating any changes in Contract Sum or Contract Time.

C. Client and Landscape Architect will sign and date Construction Change Directive as authorization for Contractor to proceed with changes.

D. Upon receipt of the Construction Change Directive the Contractor shall proceed with the work as directed.

1.7 DOCUMENTATION OF PROPOSALS AND CLAIMS

A. Support quotation for each Proposal with sufficient substantiating data to allow

Landscape Architect to evaluate quotation.

B. When requested by Landscape Architect, submit the following Cost and Time data:

1. Labor required

2. Equipment required

3. Products required

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a. Quantity required

b. Purchase source

c. Unit cost

4. Credit for deleted Work, similarly documented

5. Overhead and profit

6. Justification for any change in Contract Time

C. Support each claim for additional cost plus the following information:

1. Name of Client’s authorized agent who ordered work, and date of order.

2. Dates and times of work performed, and by whom.

3. Time records, including summary of hours worked, and hourly rates paid.

D. Support all costs of Requests or Claims as outlined in Article 12 of the General Conditions of the Contract.

1.8 PREPARATION OF CHANGE ORDERS

A. Client or Landscape Architect will prepare each Change Order.

B. Change Order Form: Change Order Form bound herein, or other similar form approved by the Client and Landscape Architect.

C. Change Order will describe Work changes with attachments of any revised Contract

Documents, which define Change details.

D. Change Order will adjust Contract Sum and/or Contract Time.

1.9 LUMP-SUM/FIXED PRICE CHANGE ORDERS

A. Change Order contents will be based on, either:

1. Landscape Architect’s Proposal Request and Contractor’s responsive Proposal as mutually agreed between Client and Contractor.

2. Contractor’s Change Proposal as recommended by Landscape Architect, and as mutually agreed between Client and Contractor.

B. Client and Landscape Architect will sign and date Change Order as authorization for

Contractor to proceed with Changes.

C. Contractor shall sign and date Change Order to indicate agreement with specified terms.

1.10 UNIT PRICE CHANGE ORDERS

A. Change Order contents will be based on, either:

1. Landscape Architect’s definition of required changes.

2. Contractor’s Change Proposal as recommended by Landscape Architect.

3. Survey of completed work.

B. Unit Price amounts shall be, either:

1. Those stated in Agreement, if any.

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2. Those mutually agreed upon between Client and Contractor.

C. When quantities of Items affected by Change Order can be determined prior to start of work:

1. Client and Landscape Architect will sign and date Change Order as authorization for Contractor proceed with changes.

2. Client and Landscape Architect will sign and date Change Order to indicate agreement with specified terms.

D. When quantities of Items affected by Change Order cannot be determined prior to start of work:

1. Landscape Architect or Client will issue Construction Change Authorization directing Contractor to proceed with change on basis of unit prices, and will cite applicable unit prices.

2. At change completion, Landscape Architect will determine work cost based upon agreed unit prices and quantities used.

3. Contractor shall submit documentation to establish quantities of units or each Item and any claim for change in Contract Time.

4. Client and Contractor will sign and date Change Order to indicate their agreement with specified terms.

1.11 TIME AND MATERIAL AND FORCE ACCOUNT CHANGE ORDERS

A. Landscape Architect and Client will issue Construction Change Authorization directing Contractor to proceed with changes according to the process defined in the General Conditions.

B. At Change completion, Contractor shall submit itemized accounting of change with supporting data as specified above in “Documentation of Proposals and Claims.”

C. Landscape Architect will determine allowable cost of such work, as provided in Contract Conditions.

D. Landscape Architect will sign and date Change Order to establish change in Contract Sum and/or Contract Time.

E. Client and Contractor will sign and date change order to indication their agreement with specified terms.

1.12 CORRELATION OF CHANGE ORDERS WITH CONTRACTOR’S OTHER SUBMITTALS

A. Revise Schedule of Values and subsequent Request for Payment Forms to record each Change as separate item of work, and to record adjusted Contract Sum.

B. Revise Construction Schedule to reflect each change in Contract Time.

C. Revise Subcontractor schedules to show changes for other items of Work affected by Changes.

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D. Upon completion of Change Order Work, record pertinent changes in Project Record

Documents.

PART 2 – PRODUCTS

Not Used.

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Trust for Public Land 15 SW Colorado Ave Suite 100 Bend, OR 97702

541-513-8799

CHANGE ORDER

Project Name Client

Change Order No.

Company Name

Requesting Party Address

Date of Request Phone Number

Description of Changes

Reasons for Change

Additional Information

Price Original Price New Price Total

Time Original Due Date New Due Date Total Days

Approved By

Date and Signature

Section 01 29 00 Bid Set Application for Payment May 4, 2026

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01 29 00 Application for Payment

1.1 RELATED SECTIONS

A. Section 00 70 00: General Conditions B. Section 00 73 00: Supplementary Conditions A. Section 01 10 00: Summary of Work B. Section 01 31 00: Project Coordination C. Section 01 78 00: Contract Closeout

1.2 ANTICIPATED PAYMENT AMOUNTS

A. To assist Client in establishing his Construction Financing and budget cash flows, the Contractor, prior to submitting its first Application for Payment, shall deliver to Client and Landscape Architect a schedule of anticipated payment amounts to be requested with each subsequent application.

1.3 FORMAT AND DATA REQUIRED

A. Submit itemized applications typed on Application and Certificate for Payment form bound herein or similar form approved by Client, together with Continuation Sheets.

1.4 PREPARATION OF APPLICATION FOR EACH PROGRESS PAYMENT

A. Application Form:

1. Fill in required information.

2. Fill in summary of dollar values to agree with respective totals indicated on

Continuation Sheets.

3. Execute certification with signature of responsible officer of Contracting Firm.

B. Continuation Sheets:

1. Identify each major item of Work by number and title matching those listed in

Table of Contents of this Project Manual.

2. Fill in scheduled Dollar Value for each Item.

3. Fill in Dollar Value in each Column for each scheduled Line Item when Work has been performed or Products stored.

4. Round off Values to nearest dollar.

5. List each Change Order, executed prior to date of submission, at end of

Continuation Sheets. Include Change Order Number and brief description.

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1.5 SUBSTANTIATING DATA

A. Submit, when requested by Client or Landscape Architect, to justify Line Item amounts.

1.6 APPLICATION SCHEDULE

A. Refer to the General Conditions for schedule.

1.7 SUBMITTAL PROCEDURE

A. Submit Applications for Payment to Landscape Architect at times stipulated.

B. Submit Application electronically.

C. When Landscape Architect finds Application properly completed and correct, he will transmit Certificate for Payment to Client, with copy to Contractor.

PART 2 – PRODUCTS

Not Used.

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Section 01 31 00 Bid Set Project Coordination May 4, 2026

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01 31 00 Project Coordination

PART 1 GENERAL

1.1 RELATED SECTIONS

A. Section 00 70 00: General Conditions B. Section 00 73 00: Supplementary Conditions C. Section 01 10 00: Summary of Work D. Section 01 31 00: Project Coordination E. Section 01 31 19: Meetings F. Section 01 32 00: Construction Progress Documentation G. Section 01 33 00: Shop Drawings, Product Data, and Samples H. Section 01 50 00: Construction Facilities and Temporary Controls I. Section 01 73 29: Cutting and Patching J. Section 01 74 00: Cleaning and Waste Management K. Section 01 78 00: Contract Closeout

1.2 CONSTRUCTION ORGANIZATION AND START-UP

A. Establish on-site lines of authority and communications including the following:

1. Attend Pre-construction Meeting and Progress Meetings as required by the

Landscape Architect or Client.

B. Comply with procedures for intra-project communications including:

1. Submittals

2. Reports and records

3. Recommendations

4. Coordination drawings

5. Schedules

6. Resolution of conflicts

C. Contract Documents Interpretation:

1. Consult with Landscape Architect to obtain interpretation.

2. Assist in resolution of questions and conflicts that may arise.

3. Transmit written interpretations to Subcontractors, and to other concerned parties.

4. Permits and Approvals:

a. Verify in writing to Landscape Architect within thirty (30) days after Notice to Proceed that Subcontractors have obtained required permits and inspections for work and for temporary facilities.

D. Control Use of Site:

1. Supervise field engineering and Project layout.

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2. Allocate field office and storage space and work and storage area for use of each Subcontract or Contractor.

E. Access to the Site and Contractor Responsibilities:

1. Access to the Site is to occur via the existing roads onto the School District’s property from City of Riddle public access streets. Contractor is to coordinate and maintain existing (or establish safe temporary alternative) student drop-off areas, whether by bus or private vehicle and maintain access to school buildings for delivery activities of the School District. Contractor is to maintain safety barricades as appropriate for the work being conducted and control of traffic on public streets.

1.3 COORDINATING SUBCONTRACTORS’ WORK

A. Coordinate the Work of all Subcontractors and make certain that, where the Work of one trade is dependent upon the Work of another trade, the Work first installed is properly placed, installed, aligned, and finished as specified or required to properly receive subsequent materials applied or attached thereto.

B. Direct Subcontractors to correct defects in substrates they install when Subcontracts of subsequent materials have a reasonable and justifiable objection to such surfaces.

C. Do not force Subcontractors to apply or install products to improperly finished product.

D. Coordinate changes to assure that:

1. Requirements of Contract Documents are fulfilled.

2. Changes in Contract requirements of all affected trades are reflected in executed

Change Orders.

E. Scheduling and Installation Sequence:

1. Coordinate scheduling, submittals, and Work of various sections of specifications to assure efficient and orderly sequence of installation of interdependent construction elements, with provisions for accommodating items installed later.

2. Schedule work in accordance with current Project construction schedule.

a. Coordinate schedules of all trades.

b. Verify timely deliveries of products for installation by other trades.

c. Verify that labor and equipment are adequate for work and schedule.

d. Verify that material deliveries are adequate to maintain schedule.

F. Space Requirements:

1. Coordinate space requirements and installation of mechanical and electrical work which are indicated diagrammatically on Drawings.

2. Follow routing shown for pipes, ducts, and conduit, as closely as practicable;

place runs parallel with line of building.

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3. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

G. Concealed Services:

1. In finished areas except as otherwise indicated, conceal pipes, ducts, and wiring within construction.

2. Coordinate locations of fixtures and outlets with finish elements.

H. Ascertain need for cutting and patching, and coordinate with work of other trades, and the Landscape Architect.

I. Completion and Clean Up:

1. Coordinate completion and clean-up of Work of separate sections in preparation for Substantial Completion and for portions of Work designated for School District occupancy.

J. Start-Up, Inspection, and Acceptance of Equipment:

1. Verify that manufacturer’s representative is present.

2. Verify that utilities, specified connections, and safety devices are complete and equipment is ready to operate.

3. Verify that equipment has been tested, adjusted, and balanced, is cleaned, repainted as required, and operational prior to inspection.

4. Coordinate and comply with requirements for Start-up Functions, Training, and

Equipment Inspections with Client’s Commissioning Agent.

K. Access for Corrective Work:

1. After School District occupancy of premises, coordinate access to site for correction of defective Work and Work not in accordance with Contract Documents, to minimize disruption of School District’s activities.

1.4 COORDINATING UTILITIES

A. The Contractor shall be responsible for coordination of all utilities to be installed for service to the Project and shall cooperate with all utility agencies. Utilities may include, but are not limited to, water, sewer, natural gas, telephone, electrical, fiber optic, and cable. The Contractor shall maintain communication with the utilities in order to coordinate time and requirements of the utilities’ installation.

B. The Contractor shall provide all work necessary to comply with the requirements of the Contract Documents for work by the utility company that does not meet the Contract Document requirements, or for work that is disturbed by the utility installation.

C. The Contractor shall be responsible to locate and protect existing utilities.

D. The Contractor shall comply with state laws and regulations relating to notice prior to excavation.

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1.5 CLOSE-OUT DUTIES

A. At completion of Work of each subcontract, conduct inspection to assure that:

1. Work is acceptable and in compliance with the requirements of the Contract

Documents.

2. Assist the Landscape Architect in inspection.

3. Temporary facilities and debris have been removed from Site.

B. Substantial Completion:

1. Conduct inspection and prepare list of work to be completed or corrected.

2. Assist Landscape Architect in inspection.

3. Supervise correction and completion of Work as established in Landscape

Architect’s inspection reports and “punchlists.”

4. Obtain all approvals from governing authorities, including the Certificate of

Occupancy.

C. Final Completion:

1. Submit and obtain approval of all contract close-out documents.

2. Assist Landscape Architect and Client in inspection.

1.6 NOTICE TO CLIENT

A. The Contractor shall give the Client, forty-eight (48) hours advance notice of his intention to work overtime, nights, Sundays or holidays, or anytime outside the usual working hours. In no case will the Contractor do any such work without first notifying the Client to permit arrangements for proper inspection. Unless of an emergency nature, compensation for work performed in violation of this paragraph will not be made.

Section 01 31 19 Bid Set Meetings May 4, 2026

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01 31 19 Meetings

1.1 DESCRIPTION

A. Work included:

1. Project meetings will be held at a mutually agreed-upon frequency and location, as determined by the project stakeholders. The General Contractor will conduct these meetings throughout the construction period.

2. The purpose of the project meetings is to enable orderly review of progress during construction and to provide for systematic discussion and analysis of problems that might arise between the Client, Landscape Architect and/or Contractor relative to execution of the Work.

A. Section 01 31 00: Project Coordination

1.3 AUTHORITY DESIGNATION

A. Persons designated by the Contractor to attend and participate in project meetings shall have all required authority to commit the Contractor to solutions as agreed upon in the project meetings.

1.4 SUBMITTALS

A. Agenda Items: To the maximum extent possible, advise the Client or Landscape

Architect at least twenty-four (24) hours in advance of the project meeting regarding all agenda items to be discussed.

1.5 AGENDA

A. Pre-construction Meeting

1. The Client in conjunction with the Landscape Architect will conduct this meeting within ten (10) days after date of Notice to Proceed with work at the Project Site.

2. Location: To be determined.

3. Attendance:

a. Client and its representatives

b. Landscape Architect and its Professional Consultants

c. School District and its representatives

d. Contractor’s Project Superintendent

e. Major Subcontractors. As appropriate

f. Major Suppliers, as appropriate

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g. Others, as appropriate

4. Suggested Agenda:

a. Distribution (by Contractor) and discussion of:

i. List of major Subcontractors and Suppliers

b. Critical Work sequencing

c. Major Equipment deliveries and priorities

d. Project Coordination

e. Designation of responsible personnel

f. Procedures and processing of:

i. Field decisions

ii. Proposal requests

iii. Submittals

iv. Change Orders

v. Applications for Payment

vi. Schedules and Reports

g. Procedures for maintaining Project Record Documents

h. Use of premises:

i. Office, work, and storage areas

ii. Client’s requirements

iii. School District’s requirements

i. Construction facilities, controls, and construction aids

j. Temporary utilities

k. Safety and first aid- procedures

l. Security procedures

m. Housekeeping procedures

B. Project Meetings

1. The Client, in conjunction with the Landscape Architect, will hold meetings at a frequency determined by all parties involved. These meetings will take place at the Project Site or via video teleconference system to coordinate the Work, address questions, and resolve any issues as they arise.

2. Suggested Meeting Agenda:

a. Attendees.

List of attendees and company they represent.

b. Minutes Review:

Corrections, additions and/or deletions to previous minutes

c. Outstanding Action Items:

Review of items not resolved from previous meeting

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d. Technical Concerns:

Discussion of technical aspects of the project including problems to be resolved under the following categories:

Engineering Mechanical Electrical Landscape

e. As-Built Review:

Confirm results of the as-built review

f. Shop Drawings:

Confirm results of shop drawing review; list those not submitted by Contractor that are due and shop drawings not returned by Landscape Architects or Engineers.

g. RFI’s:

Confirm approved and outstanding RFI’s.

h. RFP’s:

Confirm approved and outstanding RFP’s.

i. Schedule Review:

Confirm status of work, areas of concern and general status of work as of the meeting date.

j. Projection of Work:

Discussion of anticipated concentration of work for the next period.

k. Procurement:

Verify and update status of procurement activities.

l. Other Concerns:

Any other items to be discussed.

m. Review of all Action Items:

Each action item will be consolidated with item, action person responsible and date to be resolved.

n. Summary:

Confirmation of next meeting date, location and time, plus those requested to be in attendance.

3. All items to be discussed shall be brought up at the time the appropriate agenda item is discussed. All attendees shall familiarize themselves with the agenda and be prepared in advance with their items for discussion.

C. Special Meetings: The Client or Landscape Architect may call special meetings at the Project Site or at other locations (including by video teleconference) to coordinate the work, answer questions, and resolve problems.

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1.6 PREINSTALLATION CONFERENCES

A. When required in individual Specification Sections or as requested, convene pre-installation conference at the job site prior to commencing work of Section.

B. Require attendance of parties directly affecting, or affected by, work of specific Section.

C. Notify Landscape Architect seven (7) days in advance of meeting date.

D. Prepare agenda, preside at conference, record minutes, and distribute copies within two (2) days after conference to participants, with electronic copy to Landscape Architect.

E. Review conditions of installation, preparation and installation procedures, and coordination with related work.

1.7 MINUTES

A. The Contractor will compile minutes of each project meeting and will distribute copies to all interested parties within seven (7) days after the meeting. Items in the minutes shall be numbered consecutively and grouped under divisions and sections.

Each item shall be carried forward until resolved.

B. The minutes compiled by the Contractor will be the official record minutes and all clarifications and/or corrections shall be transmitted in writing to the Client within fifteen (15) days of date of receipt of the minutes or unless noted during the next schedule meeting under the appropriate agenda item. Transmitted corrections shall be legibly submitted on company letterhead.

C. One (1) bound volume of all minutes or access to them through the electronic management procedures shall be maintained by the Contractor in the job office until project completion.

Section 01 32 00 Bid Set Schedules and Reports May 4, 2026

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01 32 00 Construction Progress Documentation

1.1 GENERAL REQUIREMENTS

A. The work under this Contract will be planned, scheduled, executed and reported pursuant to the provisions of Article 4.10 of the General Conditions (CONTRACTOR’S CONSTRUCTION SCHEDULE) and Paragraph 4 of the Construction Services Agreement (“Time of Commencement and Completion”).

B. If the Contractor should desire or intend to complete the Work earlier than any required Milestone or Completion date, the Client and Landscape Architect shall not be liable to the Contractor for any costs or other damages should the Contractor be unable to complete the Work before this earlier date. The duties, obligations and warranties of the Client to the Contractor shall be consistent with and applicable only to the completion of the Work on the Milestone and Completion dates required in the Construction Services Agreement, unless Client and the Contractor otherwise agree in writing.

1.2 CONSTRUCTION SCHEDULE

A. The Construction Schedule shall be in the form of a Gantt Chart, Bar Graph, Microsoft Project, or comparable format and shall consist of horizontal lines, or bars, plotted along a daily time scale. The time-scale shall indicate all required Milestone and Completion dates as set forth in the Construction Services Agreement. The horizontal bar(s) shall indicate the start and finish dates as well as the total time period of performance for each activity. The Contractor shall arrange the chart so as to show the activities which are necessary to fulfill each and every Milestone and Completion date requirement.

1.3 POST AWARD ACTIVITIES

A. Within fifteen (15) days of being awarded the Contract, the Contractor shall:

1. prepare and submit to the Client and Landscape Architect, a detailed Construction Schedule that represents the Contractor’s best judgment on how he shall prosecute and complete the Work in compliance with Contract milestone dates; and

2. submit to the Client and Landscape Architect a Schedule of Values allocated to various portions of the Work, prepared in such form and supported by such data to substantiate its accuracy as the Client and Landscape Architect may require.

This schedule, unless objected to by the Client or Landscape Architect, shall be used as a basis for reviewing the Contractor’s Applications for Payment.

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B. The Construction Schedule shall indicate completion date for the project that is not later than the project’s required completion date. All activity durations shall be given in calendar days.

C. It is to be understood and agreed by the Contractor is an estimate to be revised from time to time as progress proceeds, and that the Client does not guarantee that Contractor can start work activities on the start dates or complete work activities on the finish date shown in the schedule, or as same may be updated or revised; nor does the Client guarantee that Contractor can proceed at all times in the sequence established by said schedule.

D. The Client and Landscape Architect will review the Construction Schedule. If required, a meeting will be held between the Client and the Contractor to resolve any conflicts between the Contractor’s schedule and the overall Project Construction. The Contractor shall revise the schedule as required by the Client to support the Project Construction and shall submit his revised schedule to the Client and Landscape Architect within five (5) days for final review and approval.

1.4 RECOVERY SCHEDULE

A. Should any conditions exist, such that certain activities shown on the Contractor’s detailed Construction Schedule fall behind schedule to the extent that any of the mandatory Completion Dates are in jeopardy, the Contractor shall be required to, at no cost to the Client, prepare and submit to the Client and Landscape Architect, a supplementary Recovery Schedule, in a form and detail appropriate to the need, to explain and display how he intends to reschedule those activities to regain compliance with the Detailed Construction Schedule during the immediate subsequent pay period.

B. The Contractor, Client, and Landscape Architect shall do the following after determination of the requirement for a Recovery Schedule:

1. Within three (3) calendar days, the Contractor shall present to Client and

Landscape Architect the Recovery Schedule. The Recovery Schedule shall represent the Contractor’s best judgment as to how he shall reorganize his work so that he may return to the approved Construction Schedule within the immediate subsequent pay period. The Recovery Schedule shall be prepared to a similar level of detail as the Construction Schedule.

C. Five (5) calendar days prior to the expiration of the Recovery Schedule, the Client, Landscape Architect, and the Contractor will meet at the job site to determine whether the Contractor has regained compliance with the Construction Schedule. At the direction of the Client, one of the following will happen:

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1. If, in the opinion of the Client, the Contractor is still behind schedule, the Contractor in conjunction with the Client and Landscape Architect will prepare another Recovery Schedule, at the Contractor’s expense, pursuant with Paragraph 1.4.A of this Section, to take effect during the immediate subsequent pay period.

2. If, in the opinion of the Client, the Contractor has sufficiently regained compliance with the Construction Schedule, the use of the Construction Schedule will be resumed.

1.5 FLOAT TIME

A. Float or slack time is not for the exclusive use or benefit of either the Contractor or the Client. Contractor’s work shall proceed according to start dates, and the Client shall have the right to reserve and apportion float time according to the needs of the project. The Contractor acknowledges and agrees that actual delays, affecting paths of activities containing float time, will not have any affect upon Contract Completion times, providing that the actual delay does not exceed the float time associated with those activities.

B. Extensions of time will be granted only to the extent that the activity or activities affected exceed the total float or slack along the path of activities affected at the time of Notice to Proceed of a Change Order or the commencement of any delay or condition for which an adjustment is warranted under the Contract Documents.

1.6 COORDINATION

A. The Contractor shall coordinate his work with activities of the Client and shall cooperate fully with the Client in maintaining orderly progress toward completion of the work as scheduled. The Client’s decisions regarding priority between the Contractor’s work and the activities of the Client or School District at the Site shall be final and shall not be cause for extra compensation or extensions of time, except where extensions of time is granted because of delay for which Contractor is otherwise entitled to an extension of time under the Contract Documents.

Section 01 33 00 Bid Set Shop Drawings, Product Data, and Submittals May 4, 2026

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01 33 00 Shop Drawings, Product Data, and Submittals

1.1 DESCRIPTION

A. Submit to the Landscape Architect shop drawings, product data and samples required by Specifications Sections or as specifically requested by Client or Landscape Architect.

B. The Contractor shall prepare and submit with the Construction Schedule, an incorporated schedule listing dates for submission and approval times allowed for all required shop drawings, product data and samples, tied into Construction Schedule with appropriate logic.

A. Section 01 31 00: Project Coordination B. Section 01 32 00: Construction Progress Documentation C. Section 01 78 00: Contract Closeout D. Section 01 78 39: Project Record Documents

1.3 SHOP DRAWINGS

A. Original drawings, prepared by Contractor, subcontractor, manufacturer, supplier or distributor, which illustrate some portion of the Work showing fabrication, layout, setting or erection details.

B. Shop drawings shall be prepared for this particular Project if requested by Landscape Architect or Client. Drawings prepared specifically for other projects and revised for this Project will be rejected.

C. When necessary, base shop and setting drawings upon actual measurements taken at Site and other job conditions. Show any variations and revisions to Contract Documents that are necessary for proper installation of work. Fabrication or installation of work shall not be started until shop or setting drawings have been checked and returned with “furnish as submitted” or “furnish as corrected” indicated by Landscape Architect.

D. Identify details by reference to sheet and detail numbers shown on Contract Drawings.

E. Submit shop drawings, required by Contract Documents for execution of the Work, to the Landscape Architect no later than fifteen (15) days prior to contemplated or actual need in shop or at site, and earlier where more time may be required for review and/or procurement by Contractor.

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F. Provide shop drawings with cross-reference to drawing and detail numbers on Contract Drawings to facilitate review.

G. Provide shop drawings which demonstrate to Landscape Architect that:

1. Contractor understands design concept of certain portions of Work.

2. Equipment and material to be provided meet design and technical requirements of Contract Documents.

3. Methods of fabrication and installation.

H. After review, reproduce and distribute in accordance with procedures for Project Record Documents described in Section 01 78 39.

1.4 PRODUCT DATA

A. Manufacturer’s standard schematic drawings:

1. Modify drawings to delete information, which is not applicable to the Project.

2. Supplement standard information to provide additional information applicable to the Project.

B. Manufacturer’s catalog sheets, brochures, diagrams, schedules, performance chart, illustrations and other standard descriptive data.

1. Clearly mark each copy and identify pertinent materials, products or models.

2. Show dimensions and clearances required.

3. Show performance characteristics and capacities.

4. Show wiring diagrams and controls.

C. Submit product data required by Contract Documents for execution of the Work, to the Landscape Architect no later than fifteen (15) days prior to contemplated or actual need in shop or at site, and earlier where more time may be required for review.

D. Provide product data with cross-reference to Specifications Section of Project Manual to facilitate review.

E. Provide PDFs of product data to Landscape Architect.

1.5 SAMPLES

A. Physical examples to illustrate materials, equipment or workmanship and to establish standards by which completed work is judged.

B. Office Samples: Of sufficient size and quantity to clearly illustrate:

1. Functional characteristics of product or material, with integrally related parts and attachment devices.

2. Full range of color samples.

3. Include identification on each sample, with full Project information.

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4. Submit samples in ample time for review or selection, as applicable, so as to not delay Work.

5. Take into account delivery time of all manufactured items when submitting samples.

C. Submit samples of size and quantity specified, or, if not specified, of sufficient size and quantity to illustrate functional and aesthetic characteristics of Product, with integral parts and attachment devices. Coordinate sample submittals for interfacing work. Submit samples of finishes from full range of manufacturers’ standard colors, or in specified custom colors, textures, and patterns, for Landscape Architect’s selection.

D. Field Samples:

1. Construct each sample complete, including work of all trades required in finished

Work.

2. A copy of each sample shall stay onsite for review by the Landscape Architect and Client.

1.6 MANUFACTURER’S INSTRUCTIONS

A. When specified in individual specification Sections, submit manufacturers’ printed instructions for delivery, storage, assembly, installation, start-up, adjusting, and finishing, for Product Data.

B. Identify conflicts between manufacturers’ instructions and Contract Documents.

1.7 MANUFACTURER’S CERTIFICATES

A. When specified in individual specification Sections, submit manufacturer’s certificate to Landscape Architect for review, specified for Product Data.

B. Indicate material or product conforms to or exceeds specified requirements. Submit supporting reference date, affidavits, and certifications as appropriate.

C. Certificates may be recent or previous test results on material or Product, but must be acceptable to Landscape Architect.

1.8 REQUIRED SUBMITTAL QUANTITIES TO LANDSCAPE ARCHITECT AND CLIENT

A. Construction Schedule - Provide one paper copy each to Client and Landscape

Architect plus electronic version.

B. Shop Drawings - Provide drawings electronically unless specifically required by

Mechanical and Electrical Sections. Submit Shop Drawings in accordance with Section 01 31 00 Project Coordination.

C. Product Data - Submit Product Data in accordance with Section 01 31 00 Project Coordination.

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D. Office Samples - See specific section covering product or material.

E. Field Samples - See section covering specific system.

1.9 CONTRACTOR RESPONSIBILITIES

A. Review shop drawings, product data and samples prior to submission. Contractor shall review and verify shop drawings, product data and samples prior to submission to Landscape Architect. Submittals will not be reviewed if Contractor has not reviewed and stamped the data for approval.

B. Verify:

1. Field measurements.

2. Field Construction criteria.

3. Catalog numbers and similar data.

C. Coordinate each submittal with requirements of Work and Contract Documents.

D. Contractor’s responsibility for errors and omissions in submittals is not relieved by

Landscape Architect’s review.

E. Contractor’s responsibility for deviations in submittals from requirements of

Contract Documents is not relieved by Landscape Architect’s review of submittals.

F. Notify the Client and Landscape Architect, in writing at time of submission, of deviations in submittals from requirements of Contract Documents.

G. Begin no work which requires submittals until return of submittals with Landscape

Architect’s stamp and initials or signature indicating review.

H. After Landscape Architect’s review, distribute copies.

1.10 SUBMITTAL REQUIREMENTS

A. Make all submittals far enough in advance of scheduled dates for installation to provide all required time for review, for securing necessary approvals, for possible revision and resubmittals and for placing orders and securing delivery. Submission of all shop drawings shall be through the Contractor.

B. Unless otherwise specifically permitted by the Landscape Architect, make all submittals in groups containing all associated items. Partial submittals will be rejected, unless prior accommodations have been made.

C. Accompany submittals with transmittal letter, in duplicate, containing:

1. Date

2. Project title and number

3. Contractor’s name and address

4. The specification section number of each shop drawing, product data and sample submitted.

5. Notification of deviations from Contract Documents.

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6. A…