3-02. R3 Hydraulic Lift Repair Scope of Work- revised.docx

UDOT REGION 3

Request for Contract for

REPAIR OF HYDRAULIC LIFT APPARATUS – ALL BRANDS

Attachment B: Scope of Work/Specifications

1.1 GENERAL

This is a Utah Department of Transportation (UDOT) Region 3 contract for repair of hydraulic lift apparatus of all brands for the Basin Area. Contractors must have a repair shop located in Daggett, Duchesne, or Uintah Counties. Contractors must have a table press capable of at least 40,000 ft. lbs. torque for tear down and a testing unit to detect leaks after repair of at least 3,000 lbs. PSI. Contractors must warranty work for one (1) year.

1.2 CONTRACT BASIS, TERM, AND PRICE GUARANTEE

This Contract will be for five (5) years with no renewal options for additional years. All pricing must be guaranteed for one (1) year. Following the guarantee period, any request for price adjustment must be for an equal guarantee period and must be made at least 30 days prior to the effective date. Request for price adjustment must include sufficient documentation supporting the request and demonstrating a logical mathematical link between the current price and the proposed price. Any adjustment or amendment to the contract will not be effective unless approved by the State. The State will be given the immediate benefit of any decrease in the market, or allowable discount. Awards will be based on lowest labor rate pricing for various categories of laborers and lowest cost-plus percentage mark up on parts.

1.3 BACKGROUND AND EXTENT OF WORK

UDOT Region 3 has various brands and types of hydraulic lift apparatus that need repair and maintenance work. The need for the services is in the Basin Area in Daggett, Duchesne, or Uintah Counties and are required to be performed quickly to keep vital machinery in operation for various road work throughout the year. Contractor must be able to respond to repair requests within 24 hours and provide necessary parts to complete the repair as soon as possible.

1.4 LICENSING

All work must be completed by firms licensed and insured to perform work in the State of Utah. Licenses and insurance documentation must be current and available upon request.

1.5 ACCEPTANCE AND PAYMENT

Payment will be made by total hours in each labor category and cost-plus percentage mark up on parts. Contractor shall provide copies of all receipts for parts showing original cost before mark up. Payment shall be made 30 days after receipt of invoice.

1.6 DOCUMENTATION REQUIREMENTS

Contractor shall list each category of labor, price for the category, total labor hours and total billed cost by line. Parts shall be listed with description and original price, and then cost plus mark up. Copies of receipts for parts showing original cost must be provided with each invoice. Invoices shall be sent within ten (10) days of completion of work.

1.7 INVOICING

Contractor shall submit all invoices to UDOT Region 3 at the following address:

UDOT Region 3 658 N 1500 W Orem, UT 84057

The state reserves the right to adjust incorrect invoices. The state will remit payment by mail or electronic commerce. Untimely billing may adversely affect UDOT due to state fiscal constraints imposed upon it as a department of state government. The Contractor will waive payment and waive the right to bring action in law or in equity to recover payment for services, for any and all payment requests the Department does not receive from the Contractor within the timeframe provided under this contract.

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