27TALBWB2 Attachment A - Final.docx

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Attachment A

Alternate ID #: 27TALBWB2 COMMBUYS Bid #: BD-27-1026-DOE02-DOE01-134315

Background:

The CPR Training Project will build sustainable school- and district-level capacity to provide high-quality cardiopulmonary resuscitation (CPR) and automated external defibrillator (AED) education and training. The purpose of this project is to support Massachusetts school districts in establishing or expanding sustainable capacity by developing local personnel, systems, equipment, and partnerships that can sustain CPR/AED education within schools and districts. The project supports implementation of the 2023 Massachusetts Comprehensive Health and Physical Education (CHPE) Framework, including standards addressing student proficiency in CPR and AED use, and is intended to increase equitable access to high-quality, hands-on CPR/AED education.

Scope of Service:

To support Massachusetts schools and districts in building sustainable capacity to provide CPR/AED education and training, DESE is seeking a vendor to provide and/or subcontract CPR train-the-trainer professional learning, implementation support, technical assistance, equipment, and evaluation. The selected vendor will:

1. Collaborate with DESE around final project design, implementation planning, progress monitoring, and evaluation;

2. Provide CPR/AED train-the-trainer professional learning to appropriately qualified Massachusetts school personnel;

3. Prepare participants to demonstrate CPR/AED competency and complete applicable instructor-training and certification requirements;

4. Provide participants with hands-on, skills-based CPR/AED practice, skills assessment, and opportunities to practice teaching CPR/AED skills;

5. Provide or coordinate CPR/AED training equipment and materials necessary for initial training and ongoing local implementation;

6. Provide technical assistance and coaching to support school- and district-level implementation, expansion, and sustainability;

7. Coordinate subcontractor(s), as applicable, and ensure that applicable instructor-training and certification activities are completed;

8. Provide DESE with participant, completion, certification, evaluation, equipment, and implementation data needed for project monitoring and evaluation;

9. Complete all project services and deliverables by June 30, 2027.

The project should support educators and school personnel who are positioned to provide ongoing CPR/AED training within their schools or districts. Potential participants may include health educators, physical educators, school nurses, athletic trainers, district health/physical education coordinators, administrators, and other appropriately qualified school personnel.

Vendor(s) will:

Collaborate with DESE around project design, progress monitoring, and evaluation.

• Refine the project work plan and training model based on Massachusetts school and district needs, including opportunities to address gaps in access to CPR/AED education.

• Participate in regular check-ins and strategy discussions with DESE staff and project partners.

• Report regularly on progress, participation, certification, survey data, implementation, and outcomes.

Provide CPR train-the-trainer professional learning.

• Offer in-person, virtual, and hybrid training as appropriate.

• Provide hands-on CPR skills practice and competency assessment.

• Prepare participants to teach and assess CPR skills.

• Provide guidance on adult learning, demonstration, feedback, remediation, and skills assessment.

• Ensure training is accessible, inclusive, culturally responsive, and developmentally appropriate, and addresses diverse participant backgrounds, abilities, and learning needs.

Provide and/or coordinate CPR equipment and materials.

• Provide appropriate adult CPR manikins, child and infant CPR manikins, AED training devices, replacement consumables, and other required equipment.

• Identify the quantity, unit cost, recipient, and ownership of equipment.

• Distribute equipment in a manner that supports continued school- and district-level training after the project ends.

Provide implementation support and technical assistance.

• Provide virtual office hours, coaching, consultation, and troubleshooting.

• Support school and district implementation planning.

• Provide guidance on scheduling, space, equipment, instructor renewal, documentation, and local training procedures.

• Support expansion of CPR/AED training to additional school personnel and, where appropriate, multiple schools or districts.

Support school- and district-level sustainability.

• Prepare participants to establish a practical plan for continuing CPR training locally.

• Provide guidance on maintaining instructor credentials and equipment.

• Identify strategies for integrating CPR/AED education into existing health and physical education programming and other school programming.

Provide project evaluation and reporting.

• Collect participant enrollment, completion, certification, satisfaction, and implementation data, including information needed to monitor reach and outcomes.

• Administer pre-, post-, and follow-up evaluations in collaboration with DESE.

• Provide DESE with final outcome data and recommendations for future statewide implementation and continuous improvement.

Framework Alignment:

The proposed program must demonstrate alignment with the 2023 Massachusetts Comprehensive Health and Physical Education Framework, including standards addressing student proficiency in CPR and AED use.

Project Period:

The anticipated contract period is contract execution through June 30, 2027. All services, training, certification activities, equipment distribution, technical assistance, evaluation, and final deliverables must be completed by June 30, 2027.

Budget:

A total of $425,000 is available to be expended on the services described upon contract approval through June 30, 2027. The total contract amount, including all subcontractor costs, shall not exceed $425,000. Vendors must submit an itemized budget identifying personnel, subcontractor, certification, equipment, materials, training, technical assistance, evaluation, travel if applicable, administrative/project management, and other costs necessary to complete the project.

The Department has an interest in maximizing sustainable CPR/AED training capacity with the available funds. For this reason, proposed cost effectiveness will be a criterion in the selection process. Vendors should identify the number of participants, qualified trainers, schools/districts, cohorts, and training sessions that can reasonably be supported within the proposed budget.

Requirements:

1. Demonstrated experience providing high-quality CPR/AED education, training, and/or professional development.

2. Demonstrated experience working with PK-12 schools, districts, educators, or other educational organizations.

3. Appropriate credentials and authorization for the proposed CPR/AED certification and instructor-training pathway.

4. Demonstrated experience with train-the-trainer or other sustainable capacity-building models.

5. Demonstrated ability to provide technical assistance and coaching following initial training.

6. Demonstrated capacity to manage subcontractors and coordinate a multi-school or multi-district project.

7. Ability to collect, analyze, and report participant, certification, evaluation, and implementation data.

8. Ability to complete all services and deliverables by June 30, 2027.

Preferred:

1. Experience operating in Massachusetts and familiarity with Massachusetts Curriculum Frameworks and MA schools and districts.

2. Experience implementing CPR training in school or district settings.

3. Experience providing accessible, inclusive, culturally responsive, and developmentally appropriate professional learning.

4. Demonstrated evidence that professional learning has resulted in improved educator capacity or implementation.

5. Experience developing sustainable district-level training systems.

Submission Requirements:

Please submit the following for consideration:

Cover Page Please include organization name, primary contact information, address, telephone, email, vendor/VC number, and proposed subcontractor information.

Section 1: Expertise and Experience Narrative Describe how your organization meets the required and preferred qualifications described above. This section should address:

• Brief introduction or overview of the organization.

• Experience providing CPR training and professional development.

• Experience with train-the-trainer programs and sustainable capacity building.

• Experience working with Massachusetts schools, districts, and educators.

• Experience managing multi-school, district, regional, or statewide initiatives.

• Experience managing subcontractors or specialized training partners.

• Qualifications of proposed project staff and CPR instructors.

• Relevant experience and qualifications of the proposed subcontractor.

• Evidence of participant satisfaction, completion, certification, or impact, if available.

Section 2: Equity Focus One of DESE’s foremost goals is to address inequities in education that exist in the Commonwealth. Describe your organization’s commitment to equity and the actions taken to ensure equitable access to CPR/AED training and professional learning.

• Describe efforts within your organization to support equity, accessibility, and inclusion.

• Describe how equity and inclusive practice are incorporated into the proposed training.

• Describe how the proposed program will address accessibility and diverse learning needs.

• Identify any current challenges and ongoing efforts related to equity and inclusion.

Section 3: CPR Train-the-Trainer Program Provide complete information about the proposed CPR train-the-trainer program. The response should address:

• Title of the proposed program.

• Program details and logistics, including contact hours, in-person/remote/hybrid format, cohort size, and proposed timeline.

• Whether the program is currently offered or under development.

• CPR certification and instructor-training organization.

• Description of subcontractor’s role.

• Program objectives and content.

• Alignment with the 2023 Massachusetts Comprehensive Health and Physical Education Framework.

• Learning activities and hands-on practice opportunities.

• Skills assessments and other assessments used to determine competency.

• Mechanisms for determining successful completion and instructor certification.

• Equipment and materials plan.

• Technical assistance and coaching plan, including implementation support, office hours, consultation, and troubleshooting.

• School/district implementation and sustainability plan, including instructor credential maintenance, equipment maintenance/replacement, training schedules, and integration into health and physical education programming.

• Evaluation and continuous improvement process.

• Maximum number of participants the vendor can serve through June 30, 2027.

• Estimated number of qualified trainers and schools/districts that can be supported.

Section 4: Budget Provide a detailed budget for the project period through June 30, 2027. The total proposed cost may not exceed $425,000. The budget must be inclusive of all costs required to provide the proposed services.

• Personnel and project management.

• Subcontractor costs.

• CPR/AED instructor training and certification costs.

• Training equipment and supplies, including CPR manikins, AED training devices, and consumables as applicable.

• Training materials and participant supports.

• Technical assistance and coaching.

• Evaluation and reporting.

• Travel, if applicable.

• Overhead and administrative costs.

• Maximum number of participants/trainers that can be served within the proposed budget.

• Total project cost.

· Appendix: Samples of Relevant Work & Other Evidence to Support Narrative Provide, to the extent available, authentic examples of relevant past work demonstrating organizational expertise and product quality.

• Sample CPR course syllabus or outline.

• Sample train-the-trainer agenda.

• Sample skills competency assessment.

• Sample participant feedback survey.

• Sample participant workbook, handouts, or activities.

• Sample implementation or sustainability plan.

• Sample evaluation or impact report.

• Sample marketing or recruitment materials.

• Relevant certifications or credential documentation.

• Weblinks to relevant program materials or demonstrations.

· Attachment B – Contact information form (complete and upload with COMMBUYS submission

· Prompt Payment Discount (PPD) Form (available on COMMBUYS to download, complete and upload with response). Bidders are highly encouraged to offer a PPD to expedite payment and provide cost savings to the Commonwealth. Bidders unable to provide a discount can claim hardship. Hardship must be accepted by the team and procurement office.

· Supplier Diversity Program (SDP) Form (available on COMMBUYS to download, complete and upload with response). This form must be completed and offer a percentage commitment of 1% or higher to a subcontractor or ancillary partner. The higher the commitment the more points earned on the Evaluation Criteria Scorecard. See scorecard for more details.

Responses MUST be uploaded to COMMBUYS. Responses not posted to COMMBUYS will not be considered for evaluation. Do not Email and/or mail responses to the department.

To respond to this bid, please register on the COMMBUYS website. If you need assistance contact the OSD Help Desk at OSDHelpDesk@mass.gov or (8am - 5pm ET Monday – Friday) at 1-888-627-8283 or 617-720-3197.

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