27RFQTALJS1 - Scorecard - Final.docx
DOCX document 111 KB Posted
- Solicitation number
- BD-27-1026-DOE02-DOE01-131774
- Issued by
- Massachusetts
About this file
This is an evaluation criteria scorecard for the Massachusetts Department of Elementary and Secondary Education (DESE) Request for Quotation 27RFQTALJS1 for Literacy Production and Communications Support, accessible through the statewide contract vendor PRF86. DESE seeks a vendor to provide professional publication design, formatting, accessibility, branding, and communications support for literacy resources. The solicitation requires bidders to demonstrate experience designing and producing large-scale reports, guidance documents, and public-facing materials; creating materials related to literacy, assessment, special education, and multilingual learners; designing accessible digital, multimedia, and print-ready materials compliant with Web Content Accessibility Guidelines (WCAG); developing visual communications and promotional materials including branding systems and infographics; and managing complex, multi-phase projects with multiple concurrent deliverables and accelerated timelines. The scorecard does not specify response or award dates, site visit requirements, or bidder conference details within the document.
The evaluation scorecard employs a 100-point maximum scoring system divided into required qualifications (pass/fail criteria) and additional evaluation criteria weighted through multipliers. Additional evaluation criteria include preferred qualifications worth 10 points; proposed project timeline demonstrating ability to meet deadlines and deliver innovative marketing or design enhancements weighted at 4x (20 points maximum); minimum of three relevant work samples weighted at 3x (15 points maximum); detailed description of accessible digital and print materials experience weighted at 4x (20 points maximum); key personnel resumes and project manager identification weighted at 4x (20 points maximum); and deliverables-based budget aligned with available fiscal year amounts weighted at 3x (15 points maximum). The document does not contain information regarding pricing terms, set-asides, incumbents, funding amounts, or contract term and renewal options.
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Other files
| File | Type | Posted |
|---|---|---|
| 27RFQTALJS1 - Bid - Final.docx | DOCX document | |
| 27RFQTALJS1 - Measures - Final.docx | DOCX document | |
| Attachment B - Contact Form~1.docx | DOCX document | |
| 27RFQTALJS1 - Q and A - Final.docx | DOCX document | |
| 27RFQTALJS1 - Attachment A - Final.docx | DOCX document | |
| Small Business Program Plan Language.docx | DOCX document | |
| DESE Required Language 10-2025.docx | DOCX document |
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Text version
135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
Required Qualifications Criteria (Bidder must receive a “yes” on all the following criteria to move on to the next evaluation section)
| 1 |
| Bidder provides experience designing, formatting, and producing large-scale reports, guidance documents, toolkits, or similar public-facing resources. |
| Yes |_| |
| No |_| |
| 2 |
| Bidder provides experience creating materials related to literacy, assessment, special education, multilingual learners, or related educational topics. |
| Yes |_| |
| No |_| |
| 3 |
| Bidder demonstrates experience designing and producing accessible digital, multimedia, and print-ready materials that comply with Web Content, Accessibility Guidelines (WCAG) and other accessibility standards, including delivery of final products in accessible and editable source file formats. |
| Yes |_| |
| No |_| |
| 4 |
| Bidder demonstrates experience developing visual communications and promotional materials, including branding systems, infographics, graphics, templates, videos, and related design assets. |
| Yes |_| |
| No |_| |
| 5 |
| Bidder demonstrates project management experience managing complex, multi-phase projects with multiple concurrent deliverables, revision cycles, and accelerated timelines. |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggesting exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 27RFQTALJS1 COMMBUYS Document #: BD-27-1026-DOE02-DOE01-131774 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
| Multiplier |
| Maximum |
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
| 1 |
| Preferred qualifications: |
· Provides experience designing educator-facing literacy resources.
· Familiarity with Massachusetts Department of Elementary and Secondary Education publications, production, and communication standards.
· Experience designing educator-facing literacy resources.
· Experience developing branding systems, logo suites, and visual identity packages for public-sector or educational projects.
· Experience supporting communications, dissemination, or public release efforts for large-scale initiatives.
· Experience developing accessible and inclusive communications, publications, and design materials that reflect the needs of diverse audiences.
| (x2) |
| 10 |
| 2 |
| Proposed project timeline - bidder provides details outlining ability to meet deadlines of scope. If applicable, bidder also included additional deliverables that will match scope including innovative marketing or design deliverables that will enhance the overall deliverable aligned with each / all of the categories included. |
| (x4) |
| 20 |
| 3 |
| Minimum of 3 relevant work samples and examples provided by the bidder that demonstrates experience with similar projects |
| (x3) |
| 15 |
| 4 |
| Description of experience developing accessible digital and print materials (WCAG) provided in detail. |
| (x4) |
| 20 |
| 5 |
| Key personnel (resumes/biographies) provided and demonstrate how each team member identify alignment to project. Project Manager identification included and details outline commitment to Scope. |
| (x4) |
| 20 |
| 6 |
| Deliverables based budget provided for each fiscal year and align with amount available. If additional innovative ideas were presented, budget included. |
| (x3) |
| 15 |
| Total: |
| 100 |
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