Amendment 2 Questions And Answers.pdf

OMB No. 0990-0115

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE OF PAGES

Cover 1

2. AMENDMENT/MODIFICATION NO. 3. EFFCTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

Amendment 0002 See Block 16C

6. ISSUED BY

CODE

7. ADMINISTERED BY (if other than item 6)

CODE

Substance Abuse and Mental Health Services Administration Division of Contracts Management, OFR 5600 Fishers Lane Rockville, Maryland 20857

Same as Item 6

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.

TO ALL PROSPECTIVE Offerors RFP Titled: Technical Support for Drug Free Workplace

X 277-24-0621

9B. DATED (SEE ITEM 11)

4/25/2024

10A. MODIFICATION OF

CONTRACT/ORDER NO

10B. DATE (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended X is not extended.

Offers must acknowedge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) by completing items 8 and 15, and returning __1___ copies of the amendment, (b) by acknowledging receipt of this amendment on each copy of the offer submitted; or (c) by separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation, date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B) .

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section heading, including solicitation/contract subject matter where feasible.)

The purpose of Amendment 2 is to provide Questions and Answers for RFP 277-24-0621 (See Attachment 1 and Revised Attachment 8).

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Ryan Pregot

Contracting Officer

15B. CONTRACTOR/OFFEROR

15C. DATE SIGNED

16B. UNITED STATES OF AMERICA

16C. DATE SIGNED

by

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

RFP 277-24-0621

Technical Support for Drug Free Workplace

RFP 277-24-0621 Questions and Answers

Question No. 1: Section H.14 (Personal Background Investigations) noted that there would be no on-site contractor employees anticipated for this opportunity. Just for clarification - fully remote companies are eligible to submit proposals for this RFP? Answer: Yes.

Question No. 2: Section L.3. of Technical Proposal Instructions indicates that the technical proposal must not exceed 60 pages in length, while Attachment 8, Section II Formatting and Page Limitations indicates that the total page count for the proposal shall not exceed 100 pages. Please clarify the proposal page count limit. Answer: Technical Proposal must not exceed 60 pages in length.

Attachment 8 will be revised.

Question No. 3: Could you please clarify if the offeror is required to propose other personnel in addition to the Contract Manager (Project Director), Science Expert, Policy Expert, IT Expert, and DFWP Plan Expert? Answer: It is up to the Offeror to determine and include in their proposal all personnel they feel are necessary to accomplish all of the work described in the Performance Work Statement (PWS). These technical positions/roles: Contract manager, Science Expert, Policy Expert, IT Expert, and DFWP plan expert, are listed as the Key technical positions/roles.

For these Key Personnel, proposals will be reviewed according to the Technical Evaluation Criteria.

Question No. 4: Could you clarify whether, along with submitting Attachments 11 and 12 (Client Letter and Contractor Performance Form) to the client, the offeror needs to provide a past performance narrative within the business volume? If yes, what are the page limitations? Answer: It is up to the Offeror to include and without page limitations.

Question No. 5: Could you please clarify if the disclosure of lobbying activities is required to be included in the business proposal? Answer: Yes.

Question No. 6: Section L.4.b of the RFP, states, "A cover sheet must be completed and submitted together with a detailed breakdown of estimated costs for each year." Is this referring to a cover letter or a cover title page, or will the government be providing a cover sheet to complete? Answer: The Government will not provide. The Offeror will create their own cover sheet.

Question No. 7: Could you clarify whether we need to submit Attachment 5: Sealed Proposal Cover Page & Instructions only if we propose subcontractors? Answer: A subcontractor may determine whether or not they wish to propose with a separate sealed bid along with the prime’s proposal.

Question No. 8: Under Section L.4.a of this RFP, it states, "The Information Technology (IT) Plan (reference General Requirements, SECTION J, ATTACHMENT 1b) is submitted as part of the business proposal.". Could you please clarify what information is required and what section needs to be filled out and submitted as part of the business proposal? Answer: See Attachment 14, IT Worksheets.

RFP 277-24-0621

Technical Support for Drug Free Workplace

Question No. 9: As a woman owned small business but not certified, am I eligible to bid for this solicitation? Answer: In order to be eligible to bid you must meet the following criteria:

1. Be registered in the System for Award Management (SAM); and

2. Be designated as a certified EDWOSB or WOSB concern in SAM (see 19.1505(d) for set aside procedures). Pending applications for certification are only in the Dynamic Small Business Search (DSBS) at https://web.sba.gov/pro-net/search/dsp_dsbs.cfm.

RFP No. 277-24-0621 Attachment 8: Packaging & Delivery of Proposal

SAMHSA is utilizing the electronic Contract Proposal Submission system (eCPS) for proposal submissions under this requirement.

Attachment 8 - Packaging and Delivery of Proposals for Use with the electronic Contract Proposal Submission (eCPS) Website

I. PROPOSAL SUBMISSION

A. eCPS

1. Proposals must be submitted via the electronic Contract Proposal Submission (eCPS) website at https://ecps.nih.gov.

2. Proposals submitted by facsimile or e-mail will not be accepted.

3. Follow the “How to Submit an Electronic Proposal” instructions provided on the eCPS website at: https://ecps.nih.gov/home/howto. Please note that creating an account to submit may take up to three (3) business days. Please apply for a new account early to allow enough time for the registration process.

4. Offerors are solely responsible for submitting proposals and any modifications or revisions so as to reach the Government office designated above by the date and time specified in the solicitation. If your proposal is not received by the date and time specified in the solicitation, it will be considered a “late proposal,” in accordance with FAR Clause 52.215-1 Instructions to Offerors – Competitive Acquisition.

B. Creating and Naming Files:

1. Create one PDF file of your Technical Proposal, including all attachments. The

Technical Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Technical Proposal PDF file.

2. Create one PDF file of your Business Proposal, including all attachments:

The Business Proposal should be created in a PDF format that enables word searches to the maximum extent practicable. Forms and/or documents requiring signature(s) may be scanned, but must be merged into the Business Proposal PDF file. Additionally, detailed budget spreadsheets prepared in accordance with the RFP instructions and Attachment 14, as well as any other spreadsheets required by the RFP must be included in the Business Proposal.

3. Create your Business Document Excel. The Excel files included in the Business Proposal must also be uploaded in its original Excel format, not PDF. Multiple Excel files may be included, as necessary.

4. Each of the proposals, Technical and Business, must be separate and complete in itself.

Do not reference one proposal in another.

5. File naming convention: It is requested that the filenames for your Technical Proposal, Business Proposal, and Excel Workbook include the name of the offeror, the solicitation number and the type of proposal (i.e., Technical, Business, or Excel Workbook).

RFP No. 277-24-0621 Attachment 8: Packaging & Delivery of Proposal

Examples:

Technical Proposal: XYZ Company_SAMHSA17XXXX_Technical.pdf Business Proposal: XYZ Company_SAMHSA17XXXX_Business.pdf Excel Workbook: XYZ Company_SAMHSA17XXXX_Business.xlsx Excel Workbook: XYZ Company_SAMHSA17XXXX_SubABC

II. FORMATTING AND PAGE LIMITATIONS:

A. Formatting for proposals

1. Proposals shall not include links to internet web site addresses (URLs) or otherwise direct readers to alternate sources of information.

2. Font size must be NO smaller than the size of Times Roman 12pt for the Technical Proposal and NO smaller than the size of Times Roman 8pt for Exhibits and Graphics but the offeror can utilize any legible font style.

3. Spacing should be no more than 15 characters per inch. Within a vertical inch, there must be no more than six lines of text.

4. Margins must be at least .75 (3/4 inch) on all sides.

5. Failure to adhere to the formatting requirements above may impact whether your proposal is reviewed in its entirety.

6. OFFERORS SHOULD NOT HAVE ANY LANDSCAPE PAGES in their

TECHNICAL PROPOSAL SUBMISSION – THE SYSTEM WILL CHANGE the page to portrait and cut information. If information is cut off the page, the Reviewers will not be able to adequately review the page. Please make sure all pages are portrait.

B. Page limitations:

1. The total page count of the Technical proposal shall not exceed 60 pages.

2. Total page count does not include: Title and Back Page; Table of Contents; and Section

Dividers that do not contain information other than title of Section. CVs shall not exceed 2 pages.

3. Pages in excess of this limitation will be removed from the proposal and will not be considered.