27-FMD-007_-_Site_Contact_List.xlsx

This is a Site Contact List for the City of Phoenix's HVAC Filter Maintenance and Repair solicitation, identifying approximately 120 municipal facilities across multiple city departments requiring filter maintenance services. The facilities span Parks and Recreation, Libraries, Arts and Culture, Human Services, Street Transportation, Public Works, Fire, and Police departments. Key contact information includes site addresses, designated facility contacts, and direct phone numbers for each location, ranging from the Arizona Science Center and Phoenix Art Museum to 62 fire stations throughout the city, multiple police precincts and command centers, and numerous public works buildings including City Hall and the Police Crime Lab. The contract scope encompasses a three-year initial term commencing September 1, 2026, with two optional one-year extension periods. The pre-offer conference is scheduled for February 18, 2026, at 9:00 a.m. via Microsoft Teams, with a written inquiry deadline of March 25, 2026, at 9:00 a.m., and sealed offers due April 8, 2026, at 11:00 a.m. through the City's Procurement Portal.

The contract requires supply and installation of MERV 13 rated filters in various configurations (1-inch, 2-inch, and 4-inch pleated panel filters, bag filters, and rigid box filters) with service intervals ranging from monthly to annual maintenance schedules. Offerors must have a minimum of five years' operational experience providing equivalent services, maintain all required licenses and certifications, and provide appropriate insurance coverage within 14 calendar days of recommended award notification. The City has established Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements in compliance with 49 C.F.R. Part 26, requiring successful contractors to submit initial and annual DBE participation plans and provide monthly reporting through the City's Certification and Compliance System portal. Offers must be firm and fixed for 180 calendar days from solicitation opening, with payment terms submitted by offerors and City payment estimated within thirty to forty-five calendar days after receipt of correct invoices. The City reserves the right to award contracts by individual line item, by group, or in any combination most advantageous to the City, and may award multiple contracts.