IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 1 of 69

If you do not want to respond to this solicitation or would like to be removed from the Vendor Data Base, mark the appropriate space and return this sheet only and fax/mail to this office immediately. Remove our firm from your Vendor’s

List for this service __No Bid will be submitted

Macon-Bibb County

Procurement Department

700 Popular Street, Suite 308

City Hall

Macon, GA 31201

Phone: 478-803-0550

Website: www.maconbibb.us/category/bids/

Laura Hardwick Laura Hardwick

Procurement Director

INVITATION FOR BID

Bidder’s Sealed Envelope shall be marked with the following information:

MAINTENANCE PLAN FOR BROADVIEW ROAD IN MACON- BIBB COUNTY, GEORGIA

SCHEDULE OF IFB PKG # 27-003-LH

Project # P1 0020056

Solicitation Issued September 2, 2026

A Non-Mandatory Pre-Bid Conference is scheduled for September 16, 2026, at 10:00 A.M. at the Macon-Bibb County Procurement Department

Conference Room, 700 Popular Street, Suite 308, Macon, GA 31201.

September 16, 2026

10:00 A.M.

Deadline for requests for clarifications and questions. These requests must be emailed to: Lhardwick@maconbibb.us

September 25, 2026

12:00 P.M.

Clarifications, modifications and/or answers will be posted on the Macon-

Bibb County website: www.maconbibb.us/category/bids

October 5, 2026

3:00 P.M.

Sealed bids will be accepted until the opening date and time. Any late submittals received will not be considered. Submittals are to be delivered to

Macon-Bibb County Procurement Department, 700 Popular Street, Suite

308, Macon, GA 31201.

October 15, 2026

12:00 P.M.

Sealed bids will be opened. October 15, 2026

2:00 P.M.

THIS FORM MUST BE SIGNED AND SUBMITTED TO BE CONSIDERED FOR AWARD

COMPANY NAME: DATE:

MAILING ADDRESS: PHONE:

CITY: FAX:

STATE: ZIP: SSN OR FEDERAL TAX ID:

EMAIL:

TITLE OF AUTHORIZED REPRESENTATIVE:

PRINTED NAME: AUTHORIZED SIGNATURE:

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TABLE OF CONTENTS

1. INFORMATION AND INSTRUCTIONS TO BIDDERS

2. SUBMITTAL CHECKLIST

3. INTRODUCTION

4. SCOPE OF WORK

5. MINIMUM REQUIREMENTS

6. PROJECT PLANS

7. APPENDICES:

7.1 Appendix A - Contract Compliance Requirements and Forms

7.2 Appendix B - Bonding and Insurance Requirements

7.3 Appendix C – Required Form Submittals

8. ATTACHMENTS:

8.1 Attachment A – Scope of Work

8.2 Attachment B – Bid Cost Form

9. EXHIBITS:

9.1 Exhibit A thru J – State and Federal Requirements

9.2 Exhibit K – Project Specific Special Provisions

9.3 Exhibit L – GDOT Standard Specifications By Reference

IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 3 of 69

IFB # 26-003-LH

Maintenance Plan for Bondsview Road

INFORMATION AND INSTRUCTIONS TO BIDDERS

1. Invitation for Bids: This Invitation for Bids (“IFB”) is for qualified Bidders (“Bidder” or “Bidders”) to provide Maintenance for Bondsview Road. in Bibb County, Georgia. A detailed Scope of Work is set forth in this IFB

2. Solicitation Method: This solicitation is being conducted in accordance with all applicable provisions of the Macon-Bibb County Code of Ordinances. By submitting a Bid in reference to this solicitation, a

Bidder acknowledges that it is familiar with all laws applicable to this solicitation, including, but not limited to, the County’s Code of Ordinances, which laws are incorporated into this IFB by reference.

3. Minimum Qualifications: Each Bidder and team member shall have the minimum experience set forth in this IFB. Bidders submitting a bid in excess of $2,000,000 must be prequalified with GDOT. Bidders submitting a bid of $2,000,000 or less must be either a pre-qualified contractor or a registered subcontractor with GDOT.

4. Certificate of Authority to Transact Business in Georgia: Each Bidder must submit documentation that demonstrates it is duly authorized to conduct business in the State of Georgia with its bid. This requirement also applies to Joint Venture (JV) Team Members, Sub-Consultants and Sub-Contractors.

5. Business License: Bidder is requested to submit a copy of its current, valid business license with its

Bid. If the Bidder is a Georgia corporation, Bidder is requested to submit a valid county or city business license. If Bidder is a joint venture, Bidder is requested to submit valid business licenses for each member of the joint venture. If the Bidder is not a Georgia corporation, Bidder is requested to submit a Certificate of Authority to Transact Business in the State of Georgia and a copy of its current, valid business license issued by its home jurisdiction.

6. Professional License: Proponent must attach a copy of any professional license required by this IFB with its response.

7. General Contractor’s License: Bidders responding to this IFB must provide a copy of its current

Georgia General Contractor’s License as required by O.C.G.A. § 43-41-6, et seq. The Georgia General

Contractor’s License must be issued in the name of the Bidder or in the name of its qualifying agent. If a proposed Bidder is relying upon a qualifying agent’s Georgia General Contractor’s

License, then the name of the proposed Bidder must be set forth on the license as an affiliated business organization/dependent licensee. All licenses must be current, valid, and issued in compliance with applicable law. Failure to provide this license with the Bid will result in the proposed Bid being deemed non-responsive.

8. No Offer by County and Firm Offer by Bidder: This solicitation does not constitute an offer by County to enter into an agreement and cannot be accepted by any Bidder to form an agreement. This solicitation is only an invitation for offers from interested Bidders and no offer shall bind County. A Bidder’s offer is a firm offer and may not be withdrawn except as provided in this IFB, and in the County’s Code of

Ordinances and other applicable laws.

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9. Bid Duration: Bids submitted in response to this IFB must be valid for a period of One Hundred and

Twenty (120) calendar days from the Bid Submission Deadline and must be marked as such.

10. Bid Submission Deadline: Responses to this IFB will be received by the Macon-Bibb County Board of Commissioners Procurement Department, 700 Poplar Street, Suite 308, Macon Georgia 31201, until

12:00 p.m., Eastern Standard Time (E.S.T.) on Thursday, October 15, 2026. Late bids will not be considered. Envelopes shall be identified on the outside as “Bid # 27-003-LH– Maintenance Plan for

Broadview Road in Macon-Bibb County, Georgia” and delivered by hand or mailed to:

Macon-Bibb County Procurement Department

700 Poplar Street, Suite 308

Macon, Georgia 31201

11. Pre-Bid Conference: Each Bidder, or its representative, is required to attend the Non-Mandatory Pre-

Bid Conference scheduled for Wednesday, September 16, 2026, at 10:00 a.m. ET at the Macon-Bibb

County Procurement Department Conference Room, 700 Popular Street, Macon, Georgia, 31201.

During the Pre-Bid Conference, the general requirements of the project will be discussed. Any additional questions raised by potential Bidders will be discussed. Verbal answers to questions during the Pre-Bid

Conference will not be authoritative. Each Bidder must be fully informed regarding all existing and expected conditions and matters which might affect the cost or performance of the Services. It should be emphasized, however, that nothing stated or discussed during the course of this conference shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

12. Solicitation Questions; Prohibited Contacts: Any questions regarding this IFB should be submitted in writing to Laura Hardwick, Procurement Director, Macon-Bibb County Procurement Department, 700

Popular Street, Macon, Georgia, 31201, or by email to Lhardwick@maconbibb.us , on or before Friday, August 21, 2026, by 3:00 pm E.S.T. Questions received after the designated period may not be considered.

Any response made by the County will be provided in writing to all Bidders by addendum. It is the responsibility of each Bidder to obtain a copy of any Addendum issued for this solicitation by monitoring the County’s website at: www.maconbibb.us/category/bids/ No Bidder may rely on any verbal response to any question submitted concerning this IFB. All Bidders and representatives of Bidders are strictly prohibited from contacting any other County employees, County Officials, Elected Officials or any third-party representatives of the County on any matter having to do with this IFB. All communications by any

Bidder concerning this IFB must be made to the Macon-Bibb County Procurement Department.

13. Ownership of Bids: Each Bid submitted to the County will become the property of the County, without compensation to a Bidder for the County’s use, in its discretion. The County shall not be liable for any bid preparation costs incurred by Bidder.

14. Georgia Open Records Act: Information provided to the County is subject to disclosure under the

Georgia Open Records Act, O.C.G.A. § 15-18-70 et. seq. Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10

[O.C.G.A. § 10-1-760 et seq.]”.

15. Bonding and Insurance Requirements: The Bonding and Insurance requirements for any Agreement that may be awarded pursuant to this IFB are set forth in Appendix B, Bonding and Insurance

Requirements. Bidder must provide a copy of a current certificate of insurance evidencing any existing commercial general liability policies issued for Bidder, if any. For purposes of this section, “Bidder” shall mean an individual, corporation or other corporate entity submitting a bid in connection with this mailto:Lhardwick@maconbibb.us

IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 5 of 69 solicitation, including each joint venture partner if Bidder is a joint venture.

16. Applicable GDOT Disadvantaged Business Program: The DBE Programs applicable to this solicitation are set forth in Appendix A: Contract Compliance Requirements, included in this IFB. By submitting a Bid in response to this solicitation, each Bidder agrees to comply with such applicable DBE

Program.

17. Sub-contractors and Manufacturers: Bidders are required to submit, in writing, the addresses of any proposed Sub-Contractors or equipment manufacturers listed in the Bid and may be required to submit other material information relative to proposed subcontractors. County reserves the right to disapprove any proposed Sub-Contractors whose technical or financial ability, or resources, or experience are deemed inadequate.

18. Examination of Bid Documents:

18.1 Each Bidder is responsible for examining with appropriate care the complete IFB and all Addenda and for informing itself with respect to all conditions which might in any way affect the cost or the performance of any Services. Failure to do so will be at the sole risk of the Bidder, who is deemed to have included all costs for performance of the Services in its Bid. Bid documents may be examined and obtained at Macon-Bibb County Procurement Department by calling (478)803-0550 or may be viewed and downloaded from one of the links included below:

Georgia Procurement Registry web site: https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp

Macon-Bibb Procurement page: www.maconbibb.us/category/bids/

18.2 Each Bidder shall promptly notify County in writing should the Bidder find discrepancies, errors, ambiguities or omissions in the Bid Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the IFB. Replies to such notices may be made in the form of an addendum to the IFB, which will be issued simultaneously to all potential

Bidders.

18.3 County may in accordance with applicable law, by addendum, modify any provision or part of the

IFB at any time prior to the Bid due date and time.

18.4 Each Bidder must confirm Addenda have been received and acknowledge receipt by executing the

Acknowledgment of Addenda form provided with each Addendum.

18.5 The County may waive any technicalities and formalities. The County reserves the right to cancel the IFB in its entirety.

18.6 Unit price must be shown on the Bid Cost Form in this IFB. All bids shall be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors. The quantities shown on the bid cost form are estimates based on the known conditions. The quantities indicated in the “As Directed by Engineer” Column are included in the Total Quantity and are included in anticipation of the unknown conditions that may exist and may be discovered during the execution of this contract.

18.7 Pursuant to the Macon-Bibb County Code of Ordinance, bids may be disqualified by the Macon-

Bibb Board of Commission as a result of, but not necessarily limited to, the following reasons:

18.7.1 Failure to follow Macon-Bibb County’s bid schedule;

18.7.2 Failure to return applicable compliance and/or specification sheets;

18.7.3 Failure to return applicable addenda;

18.7.4 Failure to provide information on alternates or equivalents, when allowed;

https://ssl.doas.state.ga.us/PRSapp/PR_index.jsp http://www.maconbibb.us/p

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18.7.5 Failure to provide bid bond when specifically stated will result in automatic rejection;

18.7.6 Failure of Bidder to sign all requested documents;

18.7.7 Failure to submit bid by deadline;

18.7.8 Failure of Contractor to extend prices;

18.7.9 Failure to hold firm pricing;

18.7.10 Failure to meet specified delivery requirements; and

18.7.11 Prices for services or items that exceeds the department’s budgeted amount allowed for those items.

19. Illegal Immigration Reform and Enforcement Act: This IFB is subject to the Illegal Immigration

Reform and Enforcement Act of 2011 (“Act”), formerly known as the Georgia Security and Immigration

Compliance Act. Pursuant to Act, the Bidder must provide with its Bid proof of its registration with and continuing and future participation in the E-Verify Program established by the United States Department of Homeland Security. Completed Contractor Affidavit, Illegal Immigration Reform and Enforcement

Act Forms attached herein as Forms F6.6 and F6.7, Appendix C, Required Submittal Forms must be submitted with the Bid at the time of submission. Under state law, the County cannot consider any Bid which does not include the completed forms. Where the business structure of a Bidder is such that Bidder is required to obtain an Employer Identification Number (EIN) from the Internal Revenue Service, Bidder must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization

User ID Number issued to, the Bidder itself. Where the business structure of a Bidder does not require it to obtain an EIN, each entity comprising Bidder must submit a separate Contractor Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. All Bidders intending to do business with the County are responsible for independently apprising themselves of and complying with the requirements of the Act and assessing its effect on County solicitations and their participation in those solicitations. For additional information on the E-Verify program or to enroll in the program, go to: https://e-verify.uscis.gov/enroll.

21. Award and Execution of Agreement: If the County awards an Agreement pursuant to this solicitation, the County will prepare and forward to the Bidder an Agreement for execution substantially in the form of the Draft Agreement included in this IFB. All Bidders should thoroughly review the document prior to submitting a bid. Any proposed revisions to the terms or language of this document must be submitted in writing with the Bidder’s response to the Invitation for Bids. Since proposed revisions may result in a bid being rejected if the revisions are unacceptable to the County. Bidder should review any proposed revisions with an Authorized Representative having authority to execute the Agreement. Upon approval of the Bidder by the Macon-Bibb County Board of Commissioners, the County will provide the Bidder with three (3) unsigned Agreements. The Bidder shall execute and return to the County three (3)

Agreements, with required insurance certificates and other documents as listed in this IFB or required by the County, no more than ten (10) calendar days after receipt of the Agreement.

22. Joint Ventures: Each party to a Joint Venture will be required to fully complete and submit the

Required Submittal Forms unless otherwise indicated in this IFB.

23. Conflict of Interest: Bidders are advised to read and familiarize themselves with the conflict of interest provisions of this IFB. The County reserves the right to issue IFBs for specific projects that are independent of IFB # 27-003-LH Maintenance Plan for Bondsview Road in Bibb County, Georgia except as stated in this IFB these Instructions, and the Notice to Bidders concerning Conflicts of Interests, successful Bidders under this IFB are not precluded from responding to such solicitations.

24. Tax Exemption Status: The County is exempt from Federal Excise Tax or Georgia Sales Tax with regard to goods and services purchased directly by Bibb County. Exemption certificates are furnished upon request.

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25. Codes, Permits, Fees, Licenses and Laws: All permits, fees, arrangements for inspections, licenses, and costs incurred for the same shall be the sole responsibility of the successful Bidder. All materials, labor and construction must comply with all applicable rules and regulations of local, state and/or national codes, laws and ordinances of all authorities having jurisdiction over the project, which shall apply to the contract throughout and will be deemed to be included in the contract the same as though herein written out in full.

26. Non-Collusion

By submitting a bid in response to this solicitation, the Bidder represents that in the preparation and submission of its bid, said Bidder did not either directly or indirectly enter into any combination or arrangement with any person, Bidder, Corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the

Sherman Act (15 U.S.C. Section I or Section 59.1-9.1 through 59.1-9.17 or Sections 59.1 – 68.6 through

59.68.8). Collusion and fraud in bid preparation shall be reported to the State of Georgia Attorney

General and the United States Justice Department.

27. Bid Bond

Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner in amount not less than five percent (5%) of the total base bid. This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

If Contract is awarded, the Bidder will promptly enter into a Contract and furnish Performance Bond and

Payment Bonds as provided by law and approved by Macon-Bibb County. This results in a Performance

Bond of 100 Percent (100%) of the Contract amount and a Payment Bond of 110 Percent (110%) of the

Contract amount.

28. Bidder Representation

Each bidder, by making his bid, represents that he has read and understands the bidding documents; and visited the site, and become familiar with the local conditions under which the work is to be performed.

Bidders shall examine the areas wherein work of this project is to be carried out and shall take in to consideration all conditions that might affect his work. Failure of the bidder to inspect firsthand the areas affected by work in this project shall not relieve him of the obligation to comply fully with the scope of the work as defined herein. No consideration will be given any claim based on lack of knowledge of existing conditions, except where the Contract Documents make definite provisions for adjustment of cost or extension of time due to existing conditions that cannot be readily ascertained.

29. Document Discrepancies

Should the bidder find discrepancies in, or omissions from the documents, he shall at once notify the

Macon-Bibb County Procurement Department. Requests for Interpretations of Drawings and

Specifications shall be made in writing to the Macon-Bibb County Procurement Department not later than seven (7) days prior to receipt of bids, email preferred to LHARDWICK@MACONBIBB.US. Any subsequent instructions to bidders will be issued in the form of addenda to the specifications and sent to the bidder. All addenda shall be enumerated in the Bid Form. All definitions set forth in the specifications are applicable to this Instruction to Bidders, the Bid Form and the proposed Contract Documents including, but not limited to, drawings, project manual, and any addenda issued prior to receipt of bids.

Addenda are written or graphic instruments issued prior to the execution of the Contract that may modify or interpret the bidding documents by deletion, additions, clarifications or corrections. Addenda will become part of the Contract Documents when the Construction Contract is executed.

mailto:cwilmore@maconbibb.us

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IFB PACKAGE # 27-003-LH

Macon-Bibb County, Georgia

SUBMITTAL CHECKLIST

1. Please use the following checklist to verify that all required information is included in your bid.

2. It is the sole responsibility of each bidder to ensure that their bid is inclusive of all submittals outlined below or elsewhere in this IFB.

3. Failure to submit any of the items below may cause rejection of the Bid. Bidder must return each and every page of this IFB

4. The bid documents must be submitted as follows: one (1) marked “Original” and two (2) identical copies including all required attachments labeled with the Name and Number of the IFB. Please submit a Flash Drive containing an electronic copy of the Bid Cost Form in the Excel spreadsheet format as provided in the IFB.

5. The County will not consider any bid that does not include completed Illegal Immigration Reform and Enforcement

Act Affidavit Form(s).

6. Any modifications to the Bid Cost Form may result in a bid being deemed Non-Responsive.

DOCUMENTATION DESCRIPTION INITIAL IF INCLUDED

1. BID SOLICITATION FORM

2. BID

3. SUBMITTAL CHECKLIST (THIS FORM)

4. ADDENDA (IF APPLICABLE)

5. BID COST FORM (ATTACHMENT B)

6. REQUIRED FORM SUBMITTALS (APPENDIX C)

F6.1 W-9 FORM

F6.2 NON-CONFLICT OF INTEREST

F6.3 NON-COLLUSION FORM

F6.4 BUSINESS ENTITY CERTIFICATE

F6.5 CERTIFICATE OF AUTHORITY-JOINT VENTURE

F6.6 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – CONTRACTOR AFFIDAVIT

F6.7 ILLEGAL IMMIGRATION REFORM AND

ENFORCEMENT ACT – SUB-CONTRACTOR AFFIDAVIT

F6.8 SUB-CONTRACTOR INFORMATION FORM

F6.9 ACKNOWLEDGEMENT OF BIDDER

F6.10 REFERENCE AND RELEASE FORM

F6.11 ACKNOWLEDGEMENT OF INSURANCE REQUIREMENTS

F6.12 EXCEPTION TO SPECIFICATION FORM

7. PROFESSIONAL LICENSE (GENERAL CONTRACTOR’S LICENSE)

8. BUSINESS LICENSE

9. DISAVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM

10. GDOT PREQUALIFICATION DOCUMENTATION

11. BID BOND

Printed Name Title Date

Signature Firm Name

Email Address Phone Number

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IFB PACKAGE # 27-003-LH

Bibb County, Georgia

1. INTRODUCTION

1.1 INTENT TO AWARD

The County intends to award to the overall lowest, responsive, and responsible Bidder;

however, the County reserves the right to make multiple awards, awards based on lowest unit cost, or no award. Guidelines in the award of this contract will be Section 36-10-2.2, Official Code of Georgia Annotated. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and establish a schedule of work.

1.1.1 Responsibility – The determination of the Bidder’s responsibility will be made by the County based on whether the Bidder meets the following minimum standard requirements:

1.1.1.1 Has the appropriate and adequate technical experience required.

1.1.1.2 Has adequate personnel and equipment to perform the work expeditiously.

1.1.1.3 Able to comply with the required or proposed delivery and installation schedule.

1.1.1.4 Has a satisfactory record of performance.

1.1.1.5 The ability of the Bidder to provide future maintenance and/or service.

1.1.1.6 Has adequate financial means to meet obligations incidental to the work.

1.1.1.7 Such other factors as the County deem to be pertinent to either the bid or the contract.

1.1.2 Responsiveness – The determination of the Bidder’s responsiveness will be made by the County based on a consideration of whether the Bidder has submitted complete bid documents meeting bid requirements without irregularities, exclusions, special conditions, or alternative bids for any item unless specifically requested in the solicitation.

1.2 SUB-CONSULTANTS AND SUB-CONTRACTORS

1.2.1 Bidder must ensure the responsibility standards for each of its Sub-Consultants and Sub-Contractors as listed below and in each and every part of this IFB.

Verification must include documentation that each Sub-Consultant or Sub-

Contractor meets the responsibility criteria required to perform the work including any professional license, certification, insurance requirements of this

IFB, any governmental agency having jurisdiction over the matter, or any law or regulation pertaining to the work or requirements. Bidder must not furnish any statement, representation, or certification in connection with Sub-Consultants or

Sub-Contractors that is materially false, deceptive, incorrect or incomplete.

Failure of the Bidder to provide information concerning the responsibility of any

Sub-Consultant or Sub-Contractor may result in a finding that the Bidder is not responsible.

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1.2.2 All proposed Sub-Consultants and Sub-Contractors must be listed in the Bidders response. Bidder must ensure that all proposed Sub-Contractors have adequate personnel, past experience, adequate facilities, finances and business systems to perform the Specifications. The County reserves the right to approve all Sub-

Contractors and Sub-Consultants.

1.2.3 Bidder must have the responsibility of verifying the existence, authenticity, and dates of expiration of all licenses required by all Sub-Consultants and Sub-

Contractors engaged in the work of this IFB. The lack of a valid license from the

Bidder or any Sub-Consultant or Sub-Contractor shall be grounds for default, and for immediate termination for cause with prejudice as it relates to the Bidder, and the removal of any unlicensed entity from the project. In the event Bidder, a Sub-

Consultant or Sub-Contractor is required to be licensed or certified as a condition precedent to providing goods or services under this IFB, the revocation or loss of such license or certification may result in immediate termination of the Bidder’s agreement effective as of the date on which the license or certification is no longer in effect.

1.2.4 All Sub-Consultants and Sub-Contractors must be approved by the County prior to performing. Consultant must receive written permission to add Sub-

Consultants or Sub-Contractors not initially submitted with Bidder’s response.

Sub-Consultants and Sub-Contractors shall not subcontract any portion of their work pursuant this IFB without the written consent of the County. Failure of the

Bidder to obtain from the County prior approval of each Sub-Consultant or Sub-

Contractor performing work on the project may result in suspension of work by that Sub-Contractor, removal of work performed by unapproved Sub-

Contractor(s) and all permissible sanctions against the Bidder.

2. SCOPE OF WORK

Bidder shall provide Bondsview Road Maintenance for Macon-Bibb County as specified in this IFB and Attachment B, Scope of Work, attached hereto and incorporated herein by reference.

3. MINIMUM REQUIREMENTS

3.1 Except as noted, this Project will follow current Georgia Department of Transportation

(GDOT) State of Georgia Standard Specifications - Construction of Transportation

Systems 2021 Edition, and the current version of the applicable Special Provisions

(Specifications) along with the GDOT English Standards and Details for the Construction of Roadways and Bridges; all materials and workmanship associated with this Project shall meet GDOT Specifications for construction materials, methods and procedures for the construction of Roadways and Bridges. The Contractor shall use suppliers on the appropriate GDOT Qualified Products List (QPL).

3.2 A Pre-Construction conference will be held prior to any construction of the project. At a minimum, Sponsor, Contractor, selected DBE firms, GDOT Area Engineer, and the GDOT

Project Manager are required to be present at this meeting.

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3.3 The Bidder must be prequalified with the GDOT as a Prime Construction Contractor and have five (5) verifiable years of experience in construction of similar road projects in accordance with these specifications. All Sub-Contractor(s) proposed for this Project are also required to be prequalified with GDOT as a Sub-Contractor(s).

3.4 A County Construction Engineering Inspector (CEI) will be onsite for the duration of the construction activities. All communication from the Bidder will be directed to the CEI. The

County’s CEI will monitor and inspect the work as it progresses.

3.6 The Bidder’s project supervisor must have a minimum of one (1) year of experience directly related to work site traffic control and be certified as a Worksite Traffic Control

Supervisor by the American Traffic Safety Services Association or equivalent national organization.

3.7 The Bidder shall be responsible for compliance with the National Pollutant Discharge

Elimination System (NPDES) permit. This includes the filing of the Notice of Intent (NOI) and filing of the Notice of Termination (NOT).

3.8 Contractor shall obtain all permits and licenses, paying all fees as required, for execution of the Contract. In addition, the Contractor shall arrange for necessary inspections required by the City, County, State and other authorities having jurisdiction, and submit certificates of approval to the Owner or his designated representative.

2. PROJECT PLANS

The project construction plans are available from the County’s website as a contract document.

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APPENDIX A; CONTRACT COMPLIANCE REQUIREMENTS

GEORGIA DEPARTMENT OF TRANSPORTATION

DISADVANTAGED BUSINESS ENTERPRISE (DBE)

Bibb County in accordance with Title VI of the Civil Rights Act of 1964 and 78 Stat. 252, 42

USC 2000d—42 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all Bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, sex, or national origin in consideration for an award.

DISADVANGED BUSINESS ENTEPRISE (DBE) Program

Bibb County will adhere to the Georgia Department of Transportation (GDOT) policy for the

Disadvantaged Business Enterprise (DBE) Program. Macon-Bibb County will ensure that Bidder follow the rules of the DBE Program and that Bidder is in compliance with Title VI of the Civil

Rights Act of 1964, 49 Code of Federal Register, Part 26. The DBE Program is in place to promote full and open competition in all government procurement and purchasing. Goals for participation of Disadvantaged Business Enterprises (DBE’s) are set for specific NIGP codes on a contract by contract basis for each specific prime contract with subcontracting possibilities.

Macon-Bibb County wants to encourage Bidders to utilize small, minority or woman-owned businesses whenever possible. All forms included in this section must be completed for a Bidder to be considered responsive.

All Bidders are required to complete a Covenant of Non-Discrimination wherein they promise not to engage in discriminatory conduct and to adopt the County’s and GDOT’s Equal

Opportunity Policies. The County also wishes to ensure that DBEs have an equitable opportunity to compete for contracts and subcontracts. DBE goals are set on a project-by-project basis for contracts with subcontracting possibilities. Detailed information on the program is contained in this Appendix A. This Project has a DBE goal of zero percent (0%). All Bidders must complete all required forms in Appendix A in order to be considered responsive. The County will use the information contained on the form for recordkeeping purposes and to track the utilization of disadvantaged businesses.

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APPENDIX B: BONDING AND INSURANCE REQUIREMENTS

A. Bonding Requirements

1. The Bidders shall post a bid bond, certified check or money order made payable to the County in the amount of five percent (5%) of the bid price.

2. Whenever a bond is provided, it shall be executed by a Surety licensed to write surety insurance in the State of Georgia.

3. The Bidder shall give an Agreement Performance bond and a payment bond, post a payment bond of one hundred ten percent (110%) of the bid price and a Performance bond of one hundred percent (100%) of the bid price, for the use of all persons doing work or furnishing skills, tools, machinery, or materials under or for the purpose of the resulting Agreement, in accordance with the applicable provisions of Georgia state law, including but not limited to, O.C.G.A. § 13-10-1 and § 36-91-21 et seq. The life of these bonds shall extend through the life of the Agreement including a sixty (60) day maintenance period (where applicable) and a twelve month (12) guarantee period after the completion of Work performed under the resulting Agreement.

4. It is further agreed between the parties hereto that if at any time after the execution of the Agreement and the surety bonds, the County shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance of the Work, the Bidder shall, at its sole expense and within five (5) days after the receipt of notice from the County to do so, furnish additional bond or bonds in such form and amount and with such surety or sureties as shall be satisfactory to the County.

5. The surety and insurance companies must be acceptable to the Owner. The bidder shall require the attorney in fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of his power of attorney indicating the monetary limit of such power.

Insurance Requirements

The following requirements shall apply to all work under the Agreement. Compliance is required by all Contractors/Consultants. To the extent permitted by applicable law, Macon-Bibb County (“County”) reserves the right to adjust or waive any insurance requirements contained in this Appendix B and applicable to the agreement.

1. Evidence of Insurance Required Before Work Begins

No work under the Agreement may be commenced until all insurance requirements contained in this Appendix B, or required by applicable law, have been complied with and evidence of such is compliance satisfactory to County as to form and content and has been filed with County.

Contractor/Consultant must provide County with a Certificate of Insurance and Endorsements that clearly and unconditionally indicate that Contractor/Consultant has complied with all insurance requirements set forth in this Appendix B and applicable to the agreement. If the Contractor/Consultant is a joint venture, the insurance certificate should name the joint venture, rather than the joint venture partners individually, as the primary insured. In accordance with the solicitation documents applicable to the agreement at the time Contractor/Consultant submits to County its executed agreement, Contractor/Consultant must satisfy all insurance requirements required by this Appendix B and applicable by law, and provide the required written documentation to County evidencing such compliance. In the event that Contractor/Consultant does not comply with such submittal requirements within the time period established by the solicitation documents applicable to the Agreement, County may, in addition

IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 14 of 69 to any other Rights County may have under the solicitation documents applicable to the Agreement or under applicable law, make a claim against any bid security provided by Contractor/Consultant.

2. Minimum Financial Security Requirements

All companies providing insurance required by this Appendix B must meet certain minimum financial security requirements. These requirements must conform to the ratings published by A.M. Best & Co. in the current Best's Key Rating Guide - Property-Casualty. The ratings for each company must be indicated on the documentation provided by Contractor/Consultant to County certifying that all insurance requirements set forth in this Appendix B and applicable to the Agreement have been unconditionally satisfied.

For all Agreements, regardless of size, companies providing insurance or bonds under the agreement must meet the following requirements:

2.1 Best's Rating not less than A-VII,

2.2 Best's Financial Size Category not less than Class VII, and

2.3 Companies must be authorized to conduct and transact insurance contracts by the Insurance Commissioner, State of Georgia.

2.4 All bid, performance and payment bonds must be underwritten by a

U.S. Treasury Circular 570 listed company.

If the issuing company does not meet these minimum requirements, or for any other reason is or becomes unsatisfactory to County, County will notify Contractor/Consultant in writing.

Contractor/Consultant must promptly obtain a new policy or bond issued by an insurer acceptable to County and submit to County evidence of its compliance with these conditions.

Contractor/Consultant’s failure to comply with all insurance minimum requirements set forth in this Appendix B and applicable to the Agreement will not relieve Contractor/Consultant from any liability under the Agreement. Contractor/Consultant’s obligations to comply with all insurance requirements set forth in Appendix B and applicable to the Agreement will not be construed to conflict with or limit Contractor/Consultant’s indemnification obligations under the Agreement.

3. Insurance Required for Duration of Contract

All insurance required by this Appendix B must be maintained during the entire term of the agreement, including any renewal or extension terms, and until all work has been completed to the satisfaction of the County. If Bibb County shall so request, the Contractor/Consultant will furnish the County for its inspection and approval such policies of insurance with all endorsements, or confirmed specimens thereof certified by the insurance company to be true and correct copies.

4. Notices of Cancellation & Renewal

Contractor/Consultant must, notify Bibb County in writing at the address listed below by mail, hand-delivery or facsimile transmission, within 2 days of any notices received from any insurance carriers providing insurance coverage under this Agreement and Appendix B that concern the proposed cancellation, or termination of coverage.

Macon-Bibb County

Procurement Department

Suite 308, Government Center

700 Popular Street

Macon, GA 31201

Fax No. (478) 751-7252

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Confirmation of any mailed notices must be evidenced by return receipts of registered or certified mail. Contractor/Consultant shall provide the County with evidence of required insurance prior to the commencement of this agreement, and, thereafter, with a certificate and required endorsements evidencing renewals or changes to required policies of insurance at least fifteen

(15) days prior to the expiration of previously provided certificates.

5. Agent Acting as Authorized Representative

Each and every agent acting as Authorized Representative on behalf of a company affording coverage under this contract shall warrant when signing the Certificate of Insurance that specific authorization has been granted by the Companies for the Agent to bind coverage as required and to execute the Certificates of Insurance as evidence of such coverage. Macon-Bibb County coverage requirements may be broader than the original policies; these requirements have been conveyed to the Companies for these terms and conditions.

In addition, each and every agent shall warrant when signing the Accord Certificate of Insurance that the Agent is licensed to do business in the State of Georgia and that the Company or Companies are currently in good standing in the State of Georgia.

6. Certificate Holder

Macon-Bibb County Board of Commission, 700 Popular Street, Macon, GA 31201, must be named as certificate holder.

All notices must be mailed to the attention of Procurement Department at Suite 308, 700

Popular Street, Macon, GA 31201.

7. IFB # 27-003-LH Maintenance Plan for Broadview Road in Macon-Bibb County, Georgia.

The project number and name may be referenced in the description section of the insurance certificate.

8. Additional Insured Endorsements Form CG 20 26 07 04 or equivalent

The County must be covered as Additional Insured under all insurance (except Worker’s Compensation and Professional Liability) required by this Appendix B and such insurance must be primary with respect to the Additional Insured. Contractor/Consultant must submit to County an Additional Insured Endorsement evidencing County’s rights as an Additional Insured for each policy of insurance under which it is required to be an additional insured pursuant to this Appendix B. Endorsement must not exclude the Additional Insured from Products - Completed Operations coverage. The County shall not have liability for any premiums charged for such coverage. The Endorsement must include the following verbiage: “Macon-Bibb County, GA, its appointed and elected Officials, departments, agencies, boards, commissions, officers, agents, employees and volunteers as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor/Consultant.”

9. Waiver of Subrogation Endorsement

The Workers’ Compensation policy must contain a Waiver of Subrogation Endorsement in favor of Macon-Bibb County including the following verbiage, “Macon-Bibb County, GA, its appointed and elected Officials, departments, agencies, boards, commissions, officers, agents, employees and volunteers for losses arising from work performed by or on behalf of the Contractor/Consultant.”

10. Mandatory Sub-Contractor/Consultant Compliance

It is the sole responsibility of the general Contractor/Consultant to ensure all Sub- Contractors/Consultants working under the general Contractor/Consultant have separately procured any and all types and limits of insurance that is required under any and all pertinent local, state, federal, ordinances or resolutions that are suitable for the particular trade that the sub-Contractor/Consultant is performing. It is also the sole responsibility of the general and/or prime Contractor/Consultant to ensure any and all sub-Contractor/Consultant or vendors carry types and limits of insurance not less than those listed herein and that the Sub-

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Contractor/Consultant and/or vendors carry and/or procure endorsements to waive all subrogation rights against and name “Macon-Bibb County, GA, its appointed and elected Officials, departments, agencies, boards, commissions, its officers, agents, employees and volunteers” as additional insureds per this Appendix B.

The contract created by the award to the Bidder shall not be sold, not be assigned or transferred, in whole or any part hereof, by Bidder by process or operation of law or in any other manner whatsoever, including intra-corporate transfers or reorganizations between or among a subsidiary of Bidder, or with a business entity which is merged or consolidated with Bidder or which purchases a majority or controlling interest in the ownership or assets of Bidder without the prior written consent of County.

11. Self- Insured Retentions, Deductibles or Similar Obligations

Any self-insured retention, deductible or similar obligation will be the sole responsibility of the Contractor/Consultant.

12. Task Order

Evidence of compliance with insurance requirements must be provided on a Task Order basis prior to the issuance of any Notice to Proceed. Additional Insurance Requirements may be mandatory for particular Task Orders as required.

13. Coverage Limits

Coverage provided by the Contractor/Consultant shall not be limited to the liability assumed under the indemnification provisions of the Contract.

14. Non-limitation on the Contractor’s/Consultants Liability

The obligations for the Contractor/Consultant to procure and maintain insurance shall not be construed to waive or restrict other obligations and it is understood that insurance in no way limits liability of the Contractor/Consultant whether or not same is covered by insurance.

15. Use of Premises

The Contractor/Consultant shall confine its apparatus, material and the operations of its workers to limits/requirements indicted by law, ordinances, permits, codes and any restriction of Contractor/Consultant and shall not unreasonably encumber the premises with its materials or supplies.

C. Coverage Types and Limits

1. Workers' Compensation and Employer's Liability Insurance

Contractor/Consultant must procure and maintain Workers' Compensation and Employer's Liability Insurance in compliance with the applicable Workers’ Compensation Act(s) of the state(s) wherein the work is to be performed or where jurisdiction could apply in amounts required by statutes in the following limits to cover each employee who is or may be engaged in work under the Agreement:

Workers' Compensation. . . . . . . . . Statutory Employer's Liability:

Bodily Injury by Accident/Disease $1,000,000 each accident

Bodily Injury by Accident/Disease $1,000,000 each employee

Bodily Injury by Accident/Disease $1,000,000 policy limit

2. Commercial General Liability Insurance

Contractor/Consultant must procure and maintain Commercial General Liability Insurance on form (CG 00 00 01 or equivalent) in an amount not less than $1,000,000 per occurrence subject to a $2,000,000 aggregate. The following is the minimum insurance and limits that the Contractor/Consultant must maintain. If the Contractor/Consultant maintains higher limits than the minimums shown below, County requires and shall be entitled to coverage for the higher limits maintained by the Contractor/Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to County. The

IFB Pkg. 27-003-LH Maintenance Plan for Bondsview Road Page 17 of 69 maximum deductible shall be $5000.00. The following indicated extensions of coverage must be provided:

2.1 Contractual Liability

2.2 Broad Form Property Damage

2.3 Medical Expense

2.4 Products – Completed Operations Aggregate

2.5 Personal and Advertising Injury

2.6 Premises Operations

2.7 Independent Contractor/Consultants/Sub-Contractor/Consultants

2.8 Explosion, Collapse and Underground (XCU) Liability

2.9 Additional Insured Endorsement* (primary & non-contributing in favor of Macon-Bibb County)

2.10 Water Damage.

2.11 Products and Completed Operations.

2.12 Any other type of liability for which this Agreement applies.

The Contractor is responsible for any and all deductibles.

It is the sole responsibility of the general Contractor/Consultant to ensure all subcontractors working under it have separately procured any and all types and limits of insurance that is required under any and all pertinent local, state, federal, ordinances or resolutions that is suitable for the particular trade that the sub-Contractor/Consultant is performing. It is also the sole responsibility of the general and/or prime Contractor/Consultant to ensure any and all subcontractors or vendors carry types and limits of insurance not less than those listed herein and that the subcontractors and/or vendors carry and/or procure endorsements to waive all subrogation rights against and name “Macon-Bibb County, GA, its appointed and elected Officials, departments, agencies, boards, commissions, its officers, agents, employees and volunteers” as additional insureds.

3. Commercial Automobile Liability Insurance

Contractor/Consultant must procure and maintain Automobile Liability Insurance in an amount not less than $1,000,000 Bodily Injury and Property Damage combined single limit. The maximum deductible shall be $5000.00. The following indicated extensions of coverage must be provided:

Owned, Non-owned & Hired Vehicles

If Contractor/Consultant does not own any automobiles in the corporate name, non-owned vehicle coverage will apply and must be endorsed on either Contractor/Consultant’s personal automobile policy or the Commercial General Liability coverage required under this

Appendix B.

4. Contractor/Consultant Pollution Liability Insurance

For losses caused by pollution conditions that arise from the operation of the Contractor as described in the Scope of Services…