26RE010_ATTCH9_PWS 122925.pdf

PERFORMANCE WORK STATEMENT

Department of Defense Education Activity 4800 Mark Center Drive

Alexandria, VA 22350

29 Dec 25 1

PERFORMANCE WORK STATEMENT

FOR

K-5 Science Instructional Resources and Lab Kits

1. General Information and Scope of Work

1.1 Agency

For school year (SY) 2025-26, the Department of Defense Education Activity (DoDEA) will provide PK-12 instruction in 161 schools to approximately 66,000 dependents of military and civilian employees. DoDEA's curriculum, resources and student achievement scores on standardized assessments compare favorably to those of high-performing US public school systems. Student enrollment is based primarily on deployment of military troops worldwide. In the Americas, DoDEA operates 50 schools located in seven states, Puerto Rico, and Cuba.

In Europe and the Middle East, DoDEA operates 64 schools located in Germany, England, Netherlands, Belgium, Spain, Turkey, Bahrain, and Italy. In the Pacific, DoDEA operates 46 schools located in Korea, Japan (mainland and Okinawa), and Guam. DoDEA also operates a fully accredited virtual high school with teaching hubs in the Americas, Europe, and Pacific.

1.2 Background

1.2.1 DoDEA prioritizes giving elementary students frequent opportunities to explore science concepts (Disciplinary Core Ideas) alongside the practices of scientists and engineers (Science and Engineering Practices). These experiences help students connect new understandings to related ideas (Crosscutting Concepts). Integrating these three dimensions enables students to apply science and engineering knowledge to explain natural phenomena and solve problems—reflecting the authentic work of scientists and engineers. DoDEA’s College and Career Ready Standards for Science outline the knowledge and skills students need for future success.

1.2.2 DoDEA has identified several Strategic Initiatives from the most recent Blueprint for Continuous Improvement 2025 that relate to this requirement:

Goal 1: Student Excellence o Strategic Initiative 1.1: Multi-Tiered System of Supports o Strategic Initiative 1.2: Future-Ready Learners o Strategic Initiative 1.3: Student Transitions

Goal 2: School Excellence o Strategic Initiative 2.1: System of Differentiated Professional Learning o Strategic Initiative 2.2: Prioritize Instructional Leadership

1.3 Scope of Work

1.3.1 DoDEA requires commercial off the shelf (COTS) K-5 Science instructional resources for students and teachers for a 5-year base period and a five year option period to include related professional learning and technical support. For classrooms, DoDEA requires lab kits and kit refills in Base Period (5-Year) and Option Period (5-Year).

1.3.2 DoDEA requires a shipment plan and a kit refill schedule for the entire 10-year contract period explaining how hazardous-materials–regulated science kits will be delivered to DoDEA’s overseas locations and how the Contractor will comply with host-nation customs, import controls, shipping restrictions, etc.

1.3.3 DoDEA requires science instructional resources that have the following characteristics:

Includes digital and print resources to support science instruction, assessment, and includes hands-on activity materials (lab kits) to engage students in the work of scientists and engineers.

Supports intentional teaching and purposeful learning of the DoDEA College and Career Ready

Standards for Science found at https://www.dodea.edu/curriculum/science/standards.

Provides opportunities for scientific investigations to explore natural phenomena and solve relevant problems to include hands-on, inquiry-based work.

29 Dec 25 2

Has embedded assessments that enable teachers to determine student progress toward proficiency of the standards and supports teachers in making data-informed decisions to plan for differentiated instruction.

Includes professional learning for leaders and educators to understand the expectations and teaching practices that are essential for successful implementation.

1.3.4 The estimated requirement is based on the number of DoDEA K-5 students, teachers, classrooms, and schools as estimated below in Table 1:

Table 1: Estimated Numbers of Students and Teachers

Based on October 2025 Enrollment (rounded up to the nearest ten for students and nearest five for teachers)

Categories K 1 2 3 4 5 Total Students 5,730 5,790 5,860 5,730 5,630 5,480 34,220 Teachers 390 395 395 380 285 275 2,120

2 Requirements (Objectives)

2.1 Objective 1, Instructional Resources and Professional Learning

The objective is to provide commercial off-the-shelf (COTS) student and teacher resources and classroom lab kits based on the estimated requirements in Table 1 (above) and to provide related professional learning.

Contractor-provided learning experiences shall align with DoDEA’s College and Career Standards for Science for grades K-5, engaging students in the Science and Engineering Practices (SEP) and applying the Crosscutting Concepts (CCC) to build and refine their understanding of the Disciplinary Core Ideas (DCI).

The tasks listed below help the Contractor understand the requirements but are not exhaustive.

The Contractor shall propose a complete solution that facilitates this learning. All proposed resources shall be commercial off-the-shelf (COTS) products that meet the specifications outlined herein.

2.1.1 Task 1, Student and Classroom Resources—The Contractor shall

2.1.1.1 Provide support for learning experiences in the instructional resources to include the following:

1) Facilitate three-dimensional learning (each of the dimensions of the standards are learned within the context of the other two) including focus on the progression descriptors behind each SEP, CCC, and DCI for the target grade level.

2) Ensure learning experiences are presented within contexts that are engaging and meaningful to the students and are centered on real-world problems/phenomena.

Learning activities shall primarily consist of students engaging in hands-on science inquiry and/or engineering design to discover and apply information rather than simply reading about knowledge and skill.

3) Provide coherent units and instructional sequences that introduce materials in a logical manner, requiring students to use knowledge and skills learned in prior grades or earlier in the year. Instructional sequences have clear purposes for student experiences.

4) Provide grade level-appropriate learning experiences that explicitly involve the application of knowledge and skills.

2.1.1.2 Provide instructional resources that include the following:

1) Instructional sequences with multiple opportunities and contexts in which to explicitly encounter each idea and skill, as well as adequate time to build toward student proficiency.

2) Learning goals that are explicit for students and provide opportunities for students to reflect on their learning.

3) Instructional resources that are scientifically accurate and developmentally appropriate.

4) Instructional resources that present safety rules and support teachers and students with adherence to them.

5) Instructional resources that help students and teachers to identify grade-appropriate connections to mathematics and literacy

29 Dec 25 3

2.1.1.3 Provide complete classroom lab kits in Base Year 1 and kit refills as required for the duration of the contract. Provide and maintain a draft shipment plan provided in the technical proposal that includes a schedule for consumable material replacement for each year of the contract. If the Contractor’s materials include electronic equipment, the plan shall list its equipment’s compatibility with power and plug requirements overseas. Finalize the shipment plan after receipt of feedback from the Contracting Officer’s Representative’s (COR’s) feedback. See Task 4, PWS 2.1.4.1 for further information about shipping.

1) Ship all instructional resources and lab kit materials (or approved alternatives) to all DoDEA locations according to the terms of the contract. This requirement includes lab kit materials such live organisms, seeds, and Earth materials required for the lessons.

2) Package the lab kits in a way that is helpful to provide each classroom one lab kit for use during the school year. If electronic equipment is included, it shall meet the power and plug requirements shown in the plan (above).

3) Safety data sheets for the lab kit materials must be available for review.

4) Kits that require chemicals or preserved specimens shall be approved in writing by the

COR prior to shipment.

5) Kits should contain durable equipment that is appropriate for use in elementary classrooms.

2.1.2 Task 2, Teacher Resources and Support—The Contractor shall provide teacher resources based on the estimated requirements listed in Table 1 (above). Contractor teacher resources shall include:

2.1.2.1 Grade-appropriate background information for each of the three dimensions and an explanation of how the three dimensions interact within the grade, unit, and lesson.

2.1.2.2 Detailed yearlong map of the suggested learning progressions that could be used in planning the day-to-day instruction, showing how learning connects for coherence to build for greater sophistication of student understanding.

2.1.2.3 Components of engineering design and the nature of science should be embedded in the lessons, activities, and units. Both engineering design and the nature of science are taught in an integrated manner with science disciplines (e.g., design projects require science knowledge to develop a good solution); the engineering process contributes to building science knowledge.

2.1.2.4 Guidance on strategies to interweave some of the “hands-on” practices (e.g., carrying out investigations, designing solutions) with other “thinking” practices, e.g., asking questions;

engaging in argument; obtaining, evaluating, and communicating information, to help students effectively engage in the Science and Engineering Practices.

2.1.2.5 Embedded instructional strategies throughout the instructional materials, e.g., scaffolding, journaling, think-pair-share, quick writes, open-ended questioning, cooperative learning, direct instruction, small-group instruction.

2.1.2.6 Strategies to identify the reason(s) that students may have difficulty in mastering or demonstrating their mastery of the science standards.

2.1.2.7 Strategies that effectively assess student knowledge and skills in science.

2.1.2.8 Strategies that assist in differentiating instruction to meet the needs of all students, including differentiated approaches for students with disabilities, multilingual learners, gifted learners, and those requiring tiered interventions.

2.1.2.9 Annotated list of resource materials, both expendable (e.g., tape, cotton balls, beans) and permanent (e.g., grow lights, basins) that are to be used throughout the program. The proposal’s shipment plan (per Objective 2, Task 4, PWS 2.1.4.1) shall include a replenishment plan for lab kit materials for the entire term of the contract, outlining how the Contractor will ensure that all lab kit materials or approved alternatives are shipped to all DoDEA locations. The Contractor shall ensure compliance with custom requirements, etc. in overseas locations.

2.1.2.10 Suggestions regarding instruction and learning experiences needed for successful implementation such as teacher tips, potentials misconceptions, potential challenges, using observation to monitor progress and inform instructional decisions and to identify student progress/success.

2.1.2.11 Digital resources that support rigorous instruction and are continuously updated such as video clips, simulations, etc.

29 Dec 25 4

2.1.3 Task 3, Assessments—The Contractor shall provide both formative and summative assessments that serve as tools to inform instructional decisions and evaluate progress with three-dimensional learning and the performance expectations.

2.1.3.1 Assessments shall be age- and developmentally appropriate and shall exemplify the following characteristics:

1) Designed to provide evidence of students’ ability to use the SEPs, to apply their knowledge of CCCs, and to draw on their understanding of DCIs in the context of real-world applications by addressing specific problems/phenomena or answering certain questions.

2) Aligned to three-dimensional learning (SEP, DCI, and CCC) with questions assessing at least two dimensions simultaneously.

3) Include performance-based items.

4) Include formative and summative measures.

5) Include evidence that assessments measure intended learning outcomes, e.g., evidence of validity, reliability, and fairness. Clear methodology for scoring and reporting.

6) Include compliance with Universal Design for Learning (UDL) principles and accessibility for students with disabilities and multilingual learners.

7) Include examples of past work with curricular assessments and the experience/ability to deliver at the scale this requirement requires.

8) Include explicitly stated purposes for the assessment that are consistent with the decisions they are designed to inform.

9) Be embedded throughout instruction as tools for student self-reflection and monitoring of progress toward proficiency.

10) Reflect only knowledge and skills that have been covered in the instructional resources.

2.1.3.2 The Contractor’s assessment system shall collect data to monitor student progress towards proficiency of DoDEA’s standards to include online assessments and systemwide reporting for grades 3-5. The system shall generate reports to monitor performance at the school, district, and system levels. The assessment system shall provide data to DoDEA HQ for further analysis in data dashboards and shall include the following:

Student ID numbers, responses, test date/time, and raw scores provided in the dataset (individual and item levels).

Use of an API feed at the frequency coordinated between DoDEA and the Contractor.

2.1.4 Task 4, Professional Learning (PL)—The Contractor shall:

2.1.4.1 PL Plan: Provide a draft PL plan and resources that support fidelity of implementation of instructional resources, assessments, and lab kits throughout the contract period from the proposal. Finalize the plan based on written feedback from the COR.

Overview for both leaders and educators to include a digital 1-page observation guide for monitoring classroom implementation by school administrators.

PL resources provided shall be based on current research regarding best practices in science education.

Resources may include print materials as well as digital and/or web-based products such as videos, tutorials, model lessons, live and recorded training/webinars, etc., designed for use by teachers and above-school-level subject matter experts.

Note: DoDEA usually has asynchronous PL but will consider synchronous or face-to-face PL.

2.1.4.2 Product Training: Provide synchronous or asynchronous webinars and/or SCORM®-compliant modules that provide at a minimum an overview of the materials, explanation of the website(s), and directions for navigation. See PWS 3.10 for more information about SCORM® compliance.

2.1.4.3 Virtual PL: Draft 30-, 60-, or 90-minute asynchronous webinars and/or digital modules Finalize the PL based on written feedback from the COR. All modules and/or digital modules shall be approved by the COR in writing prior to being posted on our learning management system (LMS).

2.1.4.4 Provide each webinar and/or module so that DoDEA personnel can seamlessly post them on DoDEA’s LMS.

29 Dec 25 5

2.2 Objective 2, General Requirements

2.2.1 Task 1, Technical Support: The Contractor shall provide industry-standard technical support for its digital resources for the life of the contract via telephone or email within one business day from the initial contact to include but not limited to assisting with service problems, product setup, upgrades, and troubleshooting.

2.2.2 Task 2 Technical Requirements for Digital Resources—The Contractor shall:

2.2.2.1 Provide digital resources designed to run in DoDEA’s LMS, which operates within our virtual learning environment (VLE). In addition, provide teacher and student access to the Contractor’s digital resources through a single sign-on platform that uses one username and password to access what is needed, specifically, via DoDEA’s identity, rostering, and management platform (currently, ClassLink).

2.2.2.2 Deliver digital resources in one of the following formats:

1) Integrated via DoDEA’s LMS to the digital resources hosted by the Contractor.

2) Hosted externally by the Contractor but accessible via DoDEA’s LMS to the digital assignments and assessments imported, hosted, and maintained in the LMS.

2.2.2.3 Ensure the course content meets the following specifications:

1) Conforms to IMS Learning Global Consortium (IMS) content packaging specifications.

2) Uses imported content, if required, conforming to IMS content packaging specifications.

3) Uses code that does not disable LMS features when digital resources are accessed.

4) Requires single—not multiple—authentications to access content via DoDEA’s LMS.

5) Incorporates, where applicable, assessments that are IMS Test and Question Interoperability

(QTI)-conformant.

6) Uses content-hosted externally that conforms to any of the existing versions of IMS

Learning Tools Interoperability (LTI), per www.imsglobal.org.

2.2.3 Task 3, Third-Party Programs, Software, and Applications: The Contractor shall ensure its own and its subcontractors’ (third-party) programs, software, and applications meet—at a minimum—the same technical requirements as the Contractor must meet, such as single sign on (SSO) and Federal Risk and Authorization Management Program (FedRAMP) Level 2, etc. On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement. Waiver of FedRAMP requirements may be granted only by DoDEA CIO with concurrence from the CISO. The Contractor shall provide a risk assessment, compensating controls, and a POA&M with milestones to achieve FedRAMP Moderate/High or DoD-authorized equivalent within 180 days. Waivers expire unless extended in writing. For more information, see Technical Exhibit #1, 1.1.7.

2.2.4 Task 4, Delivery of Print and Digital Resources—The Contractor shall:

2.2.4.1 Provide and submit a draft shipment plan and kit refill schedule covering the entire 10-year period in the proposal. The plan must detail how hazardous-materials–regulated science kits will be delivered to our overseas locations and how the Contractor will comply with host-nation customs, import controls, shipping restrictions, etc. The shipment plan shall include the shipping of lab kits and refill kits, per PWS 2.1.1.3 Shipment plan must include estimated delivery times, customs clearance procedures, and contingency measures for each region.

The Contractor shall finalize the shipment plan based on written feedback provided by the

COR.

The Contractor shall be able to ship all contracted instructional resources and lab kit materials (or approved alternatives) to all DoDEA locations according to the terms on the contract. This includes lab kit materials such live organisms, seeds, and Earth materials required for the lessons.

If the Contractor’s materials include electronic equipment, the proposal shall include a plan to provide equipment compatible with power and plug requirements overseas.

The lab kit shall be packaged in a way that is helpful to provide each classroom one lab kit for use during the school year.

2.2.4.2 Deliver digital materials with instructions detailing how the resources can be accessed by teachers, students, and above-school-level educators, using DoDEA’s LMS and/or DoDEA’s single-sign on rostering platform (currently, ClassLink).

29 Dec 25 6

2.2.4.3 Ship all print/physical materials according to the latest version of DoDEA’s shipping guide, which may be found at https://webapps.dodea.edu/dodaac/DoDEA_Shipping_Guide.pdf.

Unless specified otherwise in the shipping guide, ship materials to the Americas by commercial carrier or USPS and to Europe and the Pacific only by commercial carrier. Delivery orders use door-to-door addresses. Provide, upon shipment of materials, a digital shipment notification that includes the following:

Contract number and delivery order number Contract line item number (CLIN) indicating materials and quantities being shipped Destination and date of shipment Shipping carrier name and the tracking number of each shipment Estimated date of arrival of shipment and, if applicable, shipping slip

2.2.5 Meetings: Attend virtual meetings at no additional cost to the Government and provide the medium through which each meeting occurs, record each meeting’s minutes. Submit the draft minutes to the COR within two business days of the event and finalize the minutes two business days after receipt of written feedback from the COR.

2.2.5.1 Post-Award Conference: Participate in a video- or teleconference with the COR five business days after award IAW FAR Subpart 42.5.

2.2.5.2 IT Meeting: Convene a video- or teleconference with DoDEA Information Technology staff ten business days after award, per Technical Exhibit #1.

2.2.5.3 Other Post-Award Meetings: Meet with the Contracting Officer (KO), COR, and/or other

Agency personnel, as appropriate, to review Contractor performance, as required by DoDEA.

The KO may discuss the Agency’s view of Contractor performance, and the Contractor shall apprise the Agency of any problems being experienced. The Contractor shall take appropriate action to resolve any outstanding issues the Agency raises.

2.3 Performance Standards and Acceptable Quality Levels (Objectives 1 and 2)

2.3.1 Performance Standard: Tasks shall be completed by the required completion date.

2.3.2 Acceptable Quality Level: See PWS Section 7, Performance Requirement Summary (PRS).

3 Constraints

3.1 Place of Performance: Work shall be performed at the Contractor’s facilities.

3.2 Privacy—The Contractor shall:

3.2.1 User Accounts: Require, wherever applicable, that individual accounts possess unique usernames and passwords that do not require personally identifiable information (PII) to access online content, i.e., first & last name and any other unique personal information.

3.2.2 Contractor Personnel

Ensure personnel assigned to this contract take proper precautions to protect information from disclosure. Collect and/or store all agency-owned or agency-controlled PII in accordance with the relevant requirements of the Privacy Act, 5 U.S.C, which may be found at the following URL:

http://www.archives.gov/about/laws/privacy-act-1974.html.

All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens, including any third-party penetration (PEN)/security testers.

3.2.3 Privacy Training: Ensure Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information successfully complete the DoD Privacy Act/Personally Identifiable Information (PA/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates of completion to the COR which can be audited at any time by the Chief Information Security Officer (CISO) or his/her designee.

3.2.4 Privacy Verification: Provide the COR written verification of compliance to the Privacy requirements (listed above) 120 calendar days prior to the expiration of each year’s contract option period or annually, as required. Note: After reviewing the Contractor’s verification, DoDEA reserves the right to ask for further verification data in order for DoDEA to comply with DoD’s evolving privacy mandates.

3.3 Liaison and Alternate Liaison—The Contractor shall:

3.3.1 Provide a liaison and alternate liaison to be responsible for the performance of work. Their names shall be designated in writing to the Contracting Officer. They shall have full authority to act for the

29 Dec 25 7

Contractor on all contract matters relating to the daily operation of this contract. Each shall have at least one year of experience working in a similar role.

3.3.2 Notify the COR in writing regarding any change in either the liaison’s role ten business days in advance of the change If the liaison or liaison alternate is changed post-award, the replacement shall meet or exceed the qualifications and experience of the person assigned upon contract award.

3.4 Holidays and Hours of Operation

3.4.1 The liaison or alternate liaison shall be available during the hours of 9AM to 3PM Eastern Standard

Time (EST), except for Federal holidays. The following list shows recognized Federal holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.4.2 Although there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA, the normal business hours for the regions roughly correspond to the following: Americas, 0700-1500 EST; Europe, 1300-2100 EST; and Pacific, 2000-0400 EST. there are different time zones within Europe and the Pacific and different hours for specific schools throughout DoDEA.

3.5 Availability: The Contractor shall make all resources available for the life of the contract.

3.6 Copyright Dates

3.6.1 The Contractor shall provide the most recent copyright dated materials. The copyright preference applies only to student and teacher materials (e.g., the student textbook, teacher’s editions, etc.). The copyright preference does not apply to material included as part of the Contractor’s collection (that is, articles, leveled readers, big books, assessments, pictures, problems included in a textbook or supplemental to the teacher or student text).

3.6.2 The Contractor shall keep content/courseware current and updated regularly throughout the period of performance.

3.7 Nondiscrimination: The Contractor shall provide resources free of bias regarding race, color, religion, sex, national origin, or disability.

3.8 Section 508 Compliance—The Contractor shall:

3.8.1 Background: Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires Federal agencies that develop, procure, maintain, or use information and communication technology (ICT) to endure they are accessible to people with disabilities.

Federal employees and members of the public who have disabilities must have access to and use of information/data that is comparable to people without disabilities.

3.8.2 Requirement: Ensure that products, platforms, and services delivered as part of this work statement that are ICT or contain ICT conform to the Revised 508 Standards, 36 C.F.R. § 1194.1 & Apps.

A, C & D which are located at the following URL: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines.

3.8.3 ARS: See the attached ICT Accessibility Requirements Statement (ARS). All functional performance criteria apply when using an alternative design or technology that achieves substantially equivalent or greater accessibility and usability by individuals with disabilities, than would be provided by conformance to one or more of the requirements in Chapters 4-6 of the Revised 508 Standards or when Chapters 4-6 do not address one or more functions of ICT. Note the guidance in the table below:

Applicable Requirements Directions

Software Features and Components

Applies to all WCAG Level AA Success Criteria, 502 Interoperability with Assistive Technology, and 503 Applications.

Hardware Features and Components All requirements apply.

Support Services and Documentation All requirements apply.

Outputs/Deliverables Ensures that outputs/deliverables do not adversely affect accessibility features of the existing EIT technologies.

29 Dec 25 8

3.9 Optical Character Resolution (OCR): The Contractor shall provide, upon request, two digital OCR copies of print materials in one or more of the following five formats: Digital Accessible Information System/National Instructional Materials; Accessibility Standard (NIMAS) with cascading style sheet; HyperText Markup Language (HTML); Portable Document Format (PDF, unlocked, embedded fonts, single page); and Rich Text Format (RTF)/Word document.

3.10 Sharable Content Object Reference Model® (SCORM®) Compliance: Provide digital modules, if included among the proposed/required resources, that are SCORM®-compliant. Note: The Department of Defense Instruction (DoDI) 1322.26 mandates that modules comply with the latest possible version of SCORM®, per https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/132226_dodi_2017.pdf?ver=2017- 10-05-073235-400.

3.11 Data & Data Rights: All data developed from any work awarded under this contract is and shall remain the property of the Government. The Contractor shall ensure that digital rights to all visual materials embedded in the resources will be given so that DoDEA for DoDEA’s internal use only may use resources without incurring copyright costs or infringing on copyright laws. All data developed from any work awarded under this contract is and shall remain the property of the Government.

3.12 Organizational Conflict of Interest (OCI): The Contractor (including any subcontractor) personnel performing work under this contract may receive, have access to, or participate in the development of, proprietary or Privacy Act information (e.g., personal information, education, etc.) may create a current or subsequent OCI as defined in FAR Subpart 9.5. Whenever the Contractor becomes aware that such access or participation may result in actual or potential OCI, the Contractor shall (1) immediately notify the Contracting Officer (KO) in writing and (2) promptly submit a plan to the KO to avoid or mitigate any such OCI. Note: The KO will unilaterally determine if the Contractor’s plan is acceptable. If the KO determines the plan cannot satisfactorily avoid or mitigate an OCI, s/he may implement other remedies to include prohibiting the Contractor’s further participation in contracted requirements.

4 Government-Furnished Information / Resources None

5 Contract Deliverables

Milestone/Deliverable Word Excel

Digital Copies PWS Planned

Frequency Objective 1, Instructional Resources and Professional Learning

Task 1, Student and Classroom Resources Yes Yes 2.1.1 After receiving a delivery order:

Print: Deliver to US sites in 30 business days and overseas sites in 45 business days.

Digital: Ongoing access in three business days.

Task 2, Teacher Resources and Support Yes Yes 2.1.2

Task 3, Assessments Yes Yes 2.1.3

Task 4, Professional Learning

PL Plan Yes Yes 2.1.4.1 Draft: Provided in the proposal.

Final: Provided five business days after receiving written feedback from the COR.

Product Training Yes Yes 2.1.4.2 Ongoing access three business days after receipt of the initial delivery order.

Virtual PL Yes Yes 2.1.4.3 2.1.4.4

Draft: Provided at least 30 days before scheduled release, per the PL plan.

Final: Provided five business days after receiving written feedback from the COR.

Posted on DoDEA’s LMS three business days after receipt of written approval from the COR.

29 Dec 25 9

Milestone/Deliverable Word Excel

Digital Copies PWS Planned

Frequency

Objective 2, General Requirements

Task 1, Technical Support Yes Yes 2.2.1

Ongoing three business days after contract award.

Task 2, Technical Requirements for Digital Resources 2.2.2

Task 3, Third-Party Programs, Software, and Applications Yes Yes 2.2.3

Table 4, Delivery of Print and Digital Resources

Shipment Plan Yes Yes 2.2.4.1 Draft: Provided in the proposal.

Final: Provided five business days after receiving written feedback from the COR.

Shipment of Print Resources Yes Yes 2.2.4.2 After receiving a delivery order, deliver to US sites in 30 business days and overseas sites in 45 business days.

Access to Digital Resources Yes Yes 2.2.4.3 After receiving a delivery order, provide ongoing access in three business days

Constraints

User Accounts Yes Yes 3.2.1 Ongoing after receipt of initial delivery order

Privacy Training Yes Yes 3.2.3 Three days after receipt of a written request

Privacy Verification Yes Yes 3.2.4 120 calendar days prior to the end of each contract year

6 Acronyms and Definitions

CCRS College and Career Ready Standards PA/PII Privacy Act/Personally Identifiable Information SCORM® Shareable Content Object Reference Model®

Contracting Officer (KO): Only individual with expressed authority to obligate (bind) the Government by means of entering, administering, and terminating contracts within the limits of the authority delegated via a KO’s warrant.

Contracting Officer’s Representative (COR): Qualified and trained Government employee, nominated by the requiring activity (RA) and appointed in writing by a KO primarily to perform specific technical or administrative functions on a specific contract(s); serves as the ‘eyes and ears’ of a KO to assure the Government’s best interests are protected via the terms and conditions of the contract(s) appointed. COR’s do not have authority to obligate (i.e., bind) the Government.

Contractor: Supplier or vendor contracted to provide specific supplies or services to the Government—may also be referred to as “the prime”.

Deliverable: Usually physically delivered items but may include such items as digital documents/reports.

Performance Requirements Summary (PRS): Tabular listing of performance objectives and standards.

Performance Work Statement (PWS): Statement of work for performance-based acquisitions describing the required results in clear, specific, and objective terms with measurable outcomes.

7 Performance Requirement Summary

Performance Objective

Performance Standard Acceptable Quality Level Inspection Method

Objective 1, Instructional Resources and Professional Learning

Task 1, Student and Classroom Resources

PWS 2.1.1

Completed in required timeline

At least 95% of print resources are delivered on time.

COR inspection and stakeholder feedback

29 Dec 25 10

Performance Standard Acceptable Quality Level Inspection Method

Task 2, Teacher Resources and Support

PWS 2.1.2

Completed in required timeline

Access to digital resources is 24/7/365 except for scheduled downtimes and no more than one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Task 3, Assessments

PWS 2.1.3

Completed in required timeline

COR inspection and stakeholder feedback

Task 4, Professional Learning (PL)

PWS 2.1.4

PL Plan

PWS 2.1.4.1

Completed in required timeline

Draft: At least 80% correct.

Final: 100% correct except for possible errors in grammar and formatting.

COR inspection

Product Training PWS 2.1.4.2

Completed in required timeline

Access is 24/7/365 except for scheduled downtimes and no more than one unscheduled downtime per semester.

PL posted on DoDEA’s LMS three business days after written approval from the COR

COR inspection and stakeholder feedback

Virtual PL

PWS 2.1.4.3

PWS 2.1.4.4

Completed in required timeline

COR inspection and stakeholder feedback

COR inspection

Objective 2, General Requirements

Task 1, Technical Support, PWS 2.2.1

Completed in required timeline

Acknowledge receipt of request within two hours. Resolve 90% of requests in one business day. Resolve remaining 10% in five business days.

COR inspection and stakeholder feedback

Task 2, Technical Requirements for Digital Resources, PWS 2.2.2

Completed in required timeline 100% PWS-compliant COR inspection and stakeholder feedback

Task 3, Third-Party Programs, Software, and Applications, PWS 2.2.3

Completed in required timeline 100% PWS-compliant COR inspection and stakeholder feedback

Task 4, Delivery of Print and Digital

Resources, PWS 2.2.4

Shipment Plan

PWS 2.2.4.1

Completed in required timeline

Draft: At least 80% correct.

Final: 100% correct except for possible errors in grammar and formatting.

COR inspection

Shipment of Print Resources

PWS 2.2.4.2

Completed in required timeline

95% of resources received on time and undamaged. Remaining 5% received within 30 calendar days after the due date.

COR inspection and stakeholder feedback

Access to Digital Resources

PWS 2.2.4.3

Completed in required timeline

Access available 24/7/365, except for scheduled downtimes and for one unscheduled downtime per semester.

COR inspection and stakeholder feedback

Constraints

User Accounts, PWS 3.2.1

Completed in required timeline 100% PWS-compliant COR inspection and stakeholder feedback

Privacy Training, PWS 3.2.3

Completed in required timeline

No more than one certificate per year sent to the COR more than three business days from the date of the COR’s request for it.

COR inspection

29 Dec 25 11

Performance Standard Acceptable Quality Level Inspection Method

Privacy Verification

PWS 3.2.4

Completed in required timeline

Submitted 120 calendar days prior to the end of each contract year. COR inspection

Technical Exhibits (TE)

TE #1: Technical Requirements TE #2: Lab Kits

Technical Exhibit #1 - TECHNICAL REQUIREMENTS

The Contractor shall comply with the applicable technical requirements detailed below.

1.1 Software and Cloud Security Requirements—The Contractor shall:

1.1.1 Ensure all online resources, cloud-based services and instructional software meet Department of Defense

(DoD) and DoDEA cybersecurity requirements as defined below. Note: Software, cloud services and associated websites are rigorously tested to ensure no security risks are posed to DoDEA infrastructure and its users.

1.1.2 Complete the Cloud Services questionnaire that was submitted as part of the proposal submission and provide copies of and/or access to any software listed in the proposed solution.

1.1.3 Ensure its content accessible from the web is compatible with the following browser platforms: Google Chrome, and Edge. Ensure that any applicable STIGs are implemented.

1.1.4 Provide a plan of actions and milestones (POA&M) to mitigate any cybersecurity findings resulting from non-compliant and/or vulnerable components in 30 calendar days of written notification from DoDEA.

1.1.5 Be able to meet Federal Risk and Authorization Management Program (FedRAMP) Level 2 standards for all proposed software/digital resources and ensure that any third-party resources that are part of its proposed solution also meet the FedRAMP Level 2 standard. For more information on FedRAMP, see the following URL: www.fedramp.gov. Participate, if required, in interviews and deep system architecture inspections.

Per DoD policy for cloud-based services, DoDEA conducts a supplemental series of validations, which closely mirror the FedRAMP Internet Cloud vetting processes. Contractor participation/cooperation is normally required to complete this process.

On a case-by-case basis, DoDEA may honor requests to waive the FedRAMP Level 2 requirement.

1.1.6 - Implement and maintain NIST SP 800-171 controls; provide continuous monitoring along with monthly security status reports.

1.1.7 - Use encryption in transit and at rest with FIPS 140-2/3 validated cryptography; enforce Multi-Factor

Authentication (MFA) and Role-Based Access Control (RBAC).

1.1.8 - Maintain centralized, tamper-evident audit logs covering authN/authZ, admin actions, content changes, integrations, and data exports. Retain logs 12 months online and 24 months archived. Provide monthly review summaries and furnish logs within 5 business days upon request.

1.1.9 -Maintain audit logging, vulnerability management (including regular scanning and patching), configuration management, and incident response protocols; provide a 72-hour breach notification to the Contracting Officer (KO) and DoDEA Cyber.

1.1.10 - Submit and update SPRS scores in accordance with DFARS; allow government access (or third-party assessor access) to facilitate required assessments. Ensure that all subcontractors handling DoDEA data adhere to DFARS/CMMC requirements. Contractor shall implement a Third-Party Risk Management Plan, ensuring subs comply with DFARS/CMMC/FedRAMP/NIST. Include DoDEA security addendum in subcontracts. No subcomponent goes live without a completed security assessment and KO approval.

DoDEA reserves right to audit.

1.1.11 - For cloud services: Prefer FedRAMP Moderate or High Authority to Operate (ATO) or other DoD-authorized equivalents for hosting CUI; provide necessary documentation and details regarding data residency.

1.1.12 - Comply with FERPA/COPPA for student data and execute the DoDEA Data Privacy Agreement (DPA) where applicable.

1.1.13 Failure to meet uptime (24/7/365; ≤1 unscheduled downtime/semester) or support AQLs triggers service

29 Dec 25 12 credits applied to the next invoice. Repeated quarterly failures may constitute grounds for adverse past performance rating and termination for cause.

1.2 System Requirements—The Contractor shall:

1.2.1 Provide, per Section 1.1 (above), any software installed and/or accessed in or by a DoDEA system, network whether stand-alone or web-based, is compatible with the standards cited herein.

1.2.2 Provide minimum desktop/server system technical specifications, reference architectures, networking specifications and diagrams, and applicable systems configuration documentation for the proposed solution.

1.2.3 Provide software that is compatible with the following minimum baseline:

Specifications Minimum Memory 4 GB

Hard Drive 100 GB

Processor Intel® Core™ i5-8365U Processor 8th Generation (up to 4.1GHz, 6MB cache) equivalent or better (Must show benchmark/passmark scores)

Video Graphics Integrated Intel HD Graphics 620 (1920x1080) equivalent or better Operating System Windows 11

Browser Environment Chrome, Edge, Edge Chromium

1.2.4 Provide software that is completely functional on a standard DoDEA desktop without the need or requirement for administrative-level user rights and/or permissions or the requirement to use or insert external media to execute the software.

1.2.5 Provide software that does not require modifications to folder permissions while executing.

1.2.6 Provide, if applicable, software packages that support unattended installation methods used by enterprise software packaging and deployment systems.

DoDEA currently distributes software packages via Microsoft’s System Center Configuration Manager

(SCCM) and Microsoft Intune.

All older 16-bit software are automatically denied.

1.3 Data Management Requirements—The Contractor shall:

1.3.1 Provide a mechanism for batch administration and automation of routine data management tasks via flat file import, or representational state transfer (REST) based web service application programming interfaces (APIs). The mechanism shall provision and manage data objects within the Contractor’s system, including but not limited to organizational structures, student accounts, staff accounts, courses, and class rosters.

1.3.2 Provide all necessary documentation and assets to facilitate batch administration and automation of routine data management tasks, including but not limited to roster template files (i.e., comma separated value templates); data element/field definitions documentation; data interchange formats and schemas (XML/ JSON); and/or data dictionaries for the purpose of mapping organizational student information system (SIS) data to the Contractor’s required input formats.

1.3.3 Provide a single point of contact to support DoDEA in performing the required data integration activities within the Contractor’s system.

1.3.4 Configure DoDEA enterprise within its system and/or databases as the appropriate organizational entity (i.e., region, district, school) upon a request in writing from the contracting officer’s representative (COR).

Note: DoDEA’s organization hierarchy consists of the following: one system, three regions, nine districts, 62 communities, and 161 schools, including the K-12 virtual school programs.

1.3.5 Participate in a technical meeting with DoDEA within ten business days after award for the purposes of preparing for onboarding of new services and initial configuration of administrator-level accounts.

1.3.6 Ensure the transfer of any Sensitive, Confidential data including but not limited to PII data be transferred in a secure means meeting any requirements set by DoDEA’s Chief Information Security Officer (CISO).

1.3.7 Security deliverables (SSP, POA&M, scan summaries, logs, incident reports) shall be provided in exportable formats (CSV/JSON/PDF) within five business days upon request to KO/COR/CISO.

1.4 Contractor Data Requirements—The Contractor shall provide:

1.4.1 Current CMMC 2.0 Level attestation/certification status and roadmap (if a Plan of Action and Milestones (POA&M) is permitted under Level 2 interim).

29 Dec 25 13

1.4.2 SPRS score and NIST 800-171 assessment results; remediation POA&Ms with target dates. Contractor shall provide quarterly: current SPRS score; SSP; POA&M updates; vulnerability and patch status reports;

scan summaries; and attestations that NIST 800-171 controls remain effective. Contractor shall notify DoDEA within 15 calendar days of any material adverse change to CMMC/NIST posture.

1.4.3 Data Residency and Data Flow Diagrams: •Provide current data flow diagrams, system architecture, and subprocessor inventory (locations and roles). Data shall remain in U.S. data centers. Notify DoDEA 72 hours before any residency or subprocessor change; changes require KO/CISO approval.

1.4.4 Security program evidence (e.g., System Security Plan (SSP), Security Assessment Report (SAR), POA&M), incident response plan, data flow diagrams, and logging/monitoring approach. Within 30 days of award, Contractor shall submit an Incident Response Plan (IRP) aligned to NIST 800-61. Conduct annual tabletop exercises with DoDEA Cyber. Provide a post-incident report (root cause, scope, corrective actions) within 10 business days of containment.

1.4.5 (Optional, when available) SOC 2 Type II or ISO/IEC 27001 certifications.

1.5 DoDEA Software License Keys: The Contractor shall provide (1) license keys and electronic downloads for software required under this Contract to the COR and (2) software directly to DoDEA schools, districts, or regions only if explicitly required to do so in the contract or in writing by the COR.

1.6 Cybersecurity Supporting Elements/Requirements and Scalability—The Contractor shall:

1.6.1 Comply with the same Federal law and DoD policies and guidance to which DoDEA is subject that include but are not limited to the cybersecurity requirements defined in the following documents:

DoD Directive (DoDD) 8500.01E, Information Assurance, be found at the following URL:

https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf.

DoD Security Technical Implementation Guidance (STIG), which may be found at the following

URL: https://public.cyber.mil/stigs/downloads/.

DoD Risk Management Framework (DODRMF) per DoD Instruction 8510.01, which may be found at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/851001p.pdf?ver=2019-02- 26-101520-3004.5.2.

1.6.2 Provide security patches/upgrades to include third-party applications in response to public-released security vulnerabilities associated with its software solution. Provide a POA&M for any security vulnerabilities within five business days of discovery. Software upgrades/patches shall be included in the licensing cost and be performed at the least disruptive times as determined by DoDEA in writing. Note: Any exception to this requirement must be approved in advance and in writing by DoDEA’s Chief Information Officer (CIO) or designated official.

1.6.3 Protect DoDEA data against all cyberattacks, notifying DoDEA within 72 hours of an identified and confirmed breach/intrusion.

1.6.4 Perform security incident investigations upon identification of an event or at the request of DoDEA.

1.6.5 Address all information assurance vulnerability messages (IAVM) in the defined timelines to include IA vulnerability alerts (IAVA), IA vulnerability bulletins (IAVB), and technical advisories (TA).

1.6.6 User passwords must not be readable by anyone having access to the system.

1.6.7 Ensure any portion of its solution that involves Internet access by DoDEA students complies with the relevant requirements of the Children's Internet Protection Act, Public Law 106-554, § 1(a)(4) [Div. B, Title XVII, § 1701], Dec. 21, 2000, 114 Stat. 2763, 2763A-335. All Contractor personnel that have access or may potentially have access to DoDEA data in any form shall be US citizens. Personnel with access to DoDEA systems or PII must hold, at minimum, Tier 1 (NACI) background investigation (or higher as designated by CISO). Provide quarterly training compliance rosters and certificates upon request. Note: If its solution does not involve Internet access by DoDEA students, please ensure the following are included:

1) Maintaining system security IAW the latest versions of the (1) DoD Cloud Computing Security

Requirements Guide, (2) Family Educational Rights and Privacy Act (FERPA), and (3) Protection of Pupil Rights Amendment (PPRA).

2) Providing a solution robust enough to serve the needs of a large community of learners dispersed across the world using a variety of bandwidths and scalable to meet future growth, both in terms of instruction and the number of users. In addition, provided solutions shall be applicable to the digital learning environment of the DoDEA Virtual School.

29 Dec 25 14

3) Ensuring Contractor staff who have access to DoDEA’s student, teacher and/or staff personally identifiable information take the DoD Privacy Act/Personally Identifiable Information (PA and PPI/PII) training before gaining access to the data and yearly thereafter. Provide copies of the certificates to the COR which can be audited at any time by the CISO or his/her designee.

1.7 Program and System Integration—The Contractor’s solution shall:

1.7.1 Provide Single Sign-On (SSO) Capabilities / Platform which (1) integrates with an Industry Standard SSO login solution. (ClassLink, Google, Azure, etc.); (2) supports Oauth 2.0, Security Assertions Markup Language (SAML) for integration with Azure, or Google; and (3) authenticates using Azure Active Directory (AD) or Google AD. Authenticates using Azure Active Directory (AD) or Google AD.

1.7.2 Shall pass pre-production integration testing (SSO SAML…