26RE005_Attachment 2_Factor 1_Technical.xlsx
XLSX spreadsheet 39 KB Posted
- Solicitation number
- HE125426RE005
- Issued by
-
Department of Defense Education Activity
About this file
This file is an Excel-based solicitation attachment (Attachment 2) for Student Transportation Services at Fort Campbell, Kentucky, detailing technical requirements for staffing and vehicle capabilities. The solicitation (HE125426RE005) is a 100% Small Business set-aside with NAICS code 485410, seeking a contractor to provide student transportation services with a base year and four option years. Key staffing requirements include Contract Managers, Drivers, Safety Attendants, and Safety Aides who must meet specific qualifications such as English proficiency, installation access, current training, and background checks.
Vehicle requirements specify different vehicle types for Daily Commute and Special Education (SPED) transportation, including vans, minibuses, midibuses, and full-size buses. Vehicles must comply with school bus standards, maintain specific temperature ranges, navigate military housing areas, and be properly maintained. The solicitation requires offerors to provide detailed information about proposed personnel quantities, qualifications, contingency plans, and vehicle specifications. Proposals are due by 12:00 PM EST on 05 January 2026, with submission contingent upon completing a Non-Disclosure Agreement to receive the detailed route list.
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Factor 1 - Instructions
| I | Solicitation HE125426RE005 Instructions |
| The Offeror is to review the instructions and questions for each tab under Attachment 2 - Factor 1 - Technical Approach and respond accordingly. |
The Offeror is to provide responses to all 2 tabs Tab 1 - Staffing Capability Tab 2 - Vehicle Capability
Each question and response ties to the Factor 1: Technical Approach and its Subfactors evaluation criteria in the 52.212-1 Addendum and 52.212-2 Addendum of this solicitation.
The fields in which the Offeror's responses are required are highlighted in yellow and "(response required)". The fields in which the Offeror's responses are optional are highlighted in purple. The Offeror is instructed to keep within the word limitations articulated on each tab for each Subfactor. If the Offeror exceeds the word limitation, an error will occur and will not allow the Offeror to continue typing.
Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a quantity in each labor category and vehicles to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed and/or if there is a discrepancy in responses provided by the Offeror. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the Government's minimum requirements.
1 - Staffing Capability
| Instructions |
| The Offeror is to review the statements and questions in column "B" and provide a response in the corresponding row in Column "C" and "D," as applicable, that is marked in yellow and "response required." |
Should the Offeror propose an approach that exceeds the Government's minimum requirements, the Offeror is to use the space provided in purple in Column "C" and "D" of the corresponding row.
The Offeror is NOT to exceed a total of 250 words when providing additional information in Column "C" and/or "D," as applicable.
NOTE: Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a quantity in each labor category to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in the responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the government's minimum requirements.
| FT. CAMPBELL, KENTUCKY |
| STUDENT TRANSPORTATIONS SERVICES (STS) |
| TAB 1 - Staffing Capability | |||
| Number of Personnel Proposed | |||
| PWS References | STS Personnel Requirements | Offeror's Proposal | Offeror Response - Additional Information |
(limited to a maximum of 250 words each)
| How many CONTRACT MANAGERS is the Offeror proposing, in total, for this effort that will meet the minimum requirements outlined below? (response required) | |||
| Minimum requirements for Contract Managers (CM): | |||
| 2.1.2 | Be available and ready to perform services by 1 Aug 2026 | ||
| 3.5.3 | Speak proficiently in: English | ||
| 3.5.3 | Read proficiently in: English | ||
| 3.5.3 | Write proficiently in: English | ||
| 3.5.15 | Be able to attend face-to-face meetings as required | ||
| 3.5.16 | Physically be in loading zone of school during pick up and drop off at least a minimum of 2 days per week (CM or ALT CM will need to meet this requirement) | ||
| 3.5.17 | Have experience in program management, supervision, and transportation management | ||
| 3.5.18 | Be available at any time. Be able to respond to any emergency requirements within the mileage/time restrictions outlined in the PWS upon COR request and be able to arrive at designated locations within the PWS time/mileage requirements upon COR request | ||
| Above and beyond CM Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | ||
| Do(es) your CM(S) currently have/hold any qualifications/certifications that are not a requirement to have until after award? | Select | ||
| 2.1.9 | # of CMs that hold Installation Access to the Ft. Campbell installation at time of proposal submission | ||
| 3.1.6 | # of CMs with current Security and Safety Student Transportation Services PWS Training |
(no more than 1 year old)
| 3.5.9.10 | # of CMs with current and favorable Criminal History Background Checks (no more than 1 year old) | |
| Other trainings or credentials above the minimum requirements for the CMs, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. | Select |
| How many ALTERNATE CONTRACT MANAGERS is the Offeror proposing in total for this effort that will meet the minimum requirements outlined below? (response required) | |||
| Minimum requirements for Alternate (Alt) CMs: | |||
| 2.1.2 | Be available and ready to perform services by 1 Aug 2026 | ||
| 3.5.3 | Speak proficiently in: English | ||
| 3.5.3 | Read proficiently in: English | ||
| 3.5.3 | Write proficiently in: English | ||
| 3.5.15 | Be able to attend face-to-face meetings as required (or CM) | ||
| 3.5.16 | Physically be in loading zone of school during pick up and drop off at least a minimum of 2 days per week (CM or ALT CM will need to meet this requirement) | ||
| 3.5.18 | Be available at any time. Be able to respond to any emergency requirements within the mileage/time restrictions outlined in the PWS upon COR request and be able to arrive at designated locations within the PWS time/mileage requirements upon COR request | ||
| Above and beyond ALT CM Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | ||
| Do(es) your ALT CM(s) currently have/hold any qualifications/certifications that are not a requirement to have until after award? | Select | ||
| 2.1.9 | # of Alt CMs that hold Installation Access to the Ft. Campbell installation at time of proposal submission | ||
| 3.1.6 | # of Alt CMs with current Safety and Security Student Transportation Services PWS Training |
(no more than 1 year old)
3.5.9.10 # of Alt CMs with current and favorable Criminal History Background Checks (no more than 1 year old) Other trainings or credentials above the minimum requirements for the ALT CMs, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. Select
| How many DRIVERS, in total, is the Offeror proposing for DAILY COMMUTE who will meet the minimum requirements outlined below? (response required) | ||||
| How many DRIVERS, in total, is the Offeror proposing for SPED who will meet the minimum requirements outlined below? (response required) | ||||
| Minimum requirements for DRIVERS: | ||||
| 2.1.2 | Available and ready to perform services by 1 Aug 2026 | |||
| 2.1.9, | ||||
| 3.5.13 | Driver’s License(s) with the appropriate class for the vehicle driven and, if necessary, a current passenger transportation license | |||
| 3.5.2 | Speak proficiently in: English | |||
| 3.5.2 | Read proficiently in: English | |||
| 3.5.2 | Write proficiently in: English | |||
| CURRICULAR RUNS (runs are during school hours) | ||||
| Will the proposed DAILY COMMUTE/SPED DRIVERS also be used to complete CURRICULAR RUNS? (response required) | Select | |||
| If proposed DAILY COMMUTE/SPED DRIVERS will not be used for CURRICULAR RUNS, how many additional DRIVERS will you provide for CURRICULAR RUNS? (response required) | ||||
| CO-CURRICULAR RUNS (runs are typically after school hours) | ||||
| Will the proposed DAILY COMMUTE/SPED DRIVERS also be used to complete CO-CURRICULAR RUNS? (response required) | Select | |||
| If proposed DAILY COMMUTE/SPED DRIVERS will not be used for CO-CURRICULAR RUNS, how many additional DRIVERS will you provide for CO-CURRICULAR RUNS? (response required) | ||||
| JROTC RUNS | ||||
| Will the proposed DAILY COMMUTE/SPED DRIVERS also be used to complete JROTC RUNS? (response required) | Select | |||
| If proposed DAILY COMMUTE/SPED DRIVERS will not be used for JROTC RUNS, how many additional DRIVERS will you provide for JROTC RUNS? (response required) | ||||
| Above and beyond Driver Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | |||
| Do your DRIVERS currently have/hold any qualifications/certifications that are not a requirement to have until after award? | Select | |||
| 2.1.9 | # of DRIVERS that hold Installation Access to the Ft. Campbell installation at time of proposal submission | |||
| 3.1.6 | # of Drivers with current Safety and Security Student Transportation Services PWS Training |
(no more than 1 year old)
3.5.6 # of Drivers with current CPR Certificates (no more than 3 years old)
3.5.6 # of Drivers with current FIRST AID Certificates (no more than 3 years old)
3.5.9.10 # of Drivers with current and favorable Criminal History Background Checks (no more than 1 year old) Other additional trainings or credentials above minimum requirements for the DRIVERS, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. Select
| How many SAFETY ATTENDANTS, in total, is the Offeror proposing who will meet the minimum requirements outlined below? (response required) | |||
| Minimum requirements for SAFETY ATTENDANTS: | |||
| 2.1.2 | Available and ready to perform services by 1 Aug 2026 | ||
| 3.5.1 | Minimum age of 18 years old | ||
| 3.5.1 | Speak proficiently in: English | ||
| Read proficiently in: English | |||
| Write proficiently in: English | |||
| Above and beyond Safety Attendant Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | ||
| Do your SAFETY ATTENDANTS currently have/hold any qualifications/certifications that are not a requirement to have until after award? | Select | ||
| 2.1.9 | # of SAFETY ATTENDANTS that hold Installation Access to the Ft. Campbell installation at time of proposal submission | ||
| 3.1.6 | # of Safety Attendants with current Security and Safety Student Transportation Services PWS Training |
(no more than 1 year old)
| 3.5.6 | # of Safety Attendants with current CPR Certificates (no more than 3 years old) |
| 3.5.6 | # of Safety Attendants with current FIRST AID Certificates (no more than 3 years old) |
| 3.5.9.10 | # of Safety Attendants with current and favorable Criminal History Background Checks |
(no more than 1 year old) Other trainings or credentials, above the minimum requirements for the SAFETY ATTENDANTS, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. Select
| How many SAFETY AIDES, in total, is the Offeror proposing who will meet the minimum requirements outlined below? (response required) | |||
| Minimum requirements for SAFETY AIDES: | |||
| 2.1.2 | Available and ready to perform services by 1 Aug 2026 | ||
| 3.5.1 | Minimum age of 18 years old | ||
| Speak proficiently in: English | |||
| Read proficiently in: English | |||
| 3.5.1 | Write proficiently in: English | ||
| Above and beyond Safety Aide Qualifications/Certifications (not already listed in minimum requirements above) | NOTE: An Offeror will not receive a deficiency rating for not having the additional credentials listed in this section at the time of proposals. | ||
| Do(es) your SAFETY AIDE(S) currently have/hold any qualifications/certifications that are not a requirement to have until after award? | Select | ||
| 2.1.9 | # of SAFETY AIDES that hold Installation Access to the Ft. Campbell installation at time of proposal submission | ||
| 3.1.6 | # of Safety Aides with current Security and Safety Student Transportation Services PWS Training |
(no more than 1 year old)
| 3.5.6 | # of Safety Aides with current CPR Certificates (no more than 3 years old) |
| 3.5.6 | # of Safety Aides with current FIRST AID Certificates (no more than 3 years old) |
| 3.5.9.10 | # of Safety Aides with current and favorable Criminal History Background Checks |
(no more than 1 year old) Other trainings or credentials, above the minimum requirements, for the SAFETY AIDES, please explain in Column "D." Please briefly describe the type of training or credential and number of personnel that possess the training/credential. Select
| Staffing Strategies |
| 1. How will the Offeror ensure that there are adequate Drivers and Safety Aides/Attendants each school day? (response required) |
| 2. What is the Offeror's contingency plan if Drivers or Safety Aides/Attendants call out sick or resign unexpectedly? (response required) |
| 3. Is the Offeror proposing a teaming arrangement for personnel (e.g. subcontractors, joint ventures, etc)? (response required) |
| 3a. If so, who will the Offeror be teaming with and what roles and responsibilities will each teaming partner contribute in meeting the requirements? (response required) |
2 - Vehicle Capability
| Instructions |
| The Offeror is to review the statements and questions in column "B" and provide a response in the corresponding row in Column "C," as applicable, that is marked in yellow and "(response required)." |
Should the Offeror propose an approach that exceeds the Government's minimum requirements, the Offeror is to use the space provided in purple in Column "C" of the corresponding row.
The Offeror is NOT to exceed a total of 250 words when providing additional information in Column "C," as applicable.
NOTE: Any cells, marked in yellow and "response required," in Attachment 2 must be completed by the Offeror. For cells requiring a vehicle quantity to be provided, a blank cell will not be assumed to offer zero quantity - it is assumed to be a non-compliant response. The Offeror may be given a weakness, significant weakness, or deficiency if the yellow/"response required" cells are not completed due to insufficient information and/or if there are discrepancies in the responses provided by the Offeror in this attachment. The Offeror is not required to provide a response to cells marked in purple as responses provided in purple cells may be considered an offering that exceeds the government's minimum requirements.
| FT. CAMPBELL, KENTUCKY |
| STUDENT TRANSPORTATIONS SERVICES (STS) |
| TAB 1 Vehicle Capability | |
| Daily Commute Vehicle Requirements | |
| DAILY COMMUTE MINIMUM REQUIREMENTS: | |
| 3.2 | Seating capacity for all passenger ranges is exclusive of the restricted seating as identified in the PWS. |
| 3.2.1 | Restricted seats can only be used with manufacturer-approved seat belts. |
| DAILY COMMUTE PROPOSED APPROACH: |
****Offerors must take into account the estimated ridership information for each route in Attachment 7(a) Route List. **** All vehicles need to take into account prohibited and restricted seats in accordance with PWS 3.2 and the estimated ridership information for each route in Attachment 7(a) Route List.
| How many Daily Commute vehicles, in each vehicle size, are you dedicating for this specific effort? | |
| Vans (less than 8 passenger)(response required) | 0 |
| Minibuses (10-21 passengers)(response required) | 0 |
| Midibus (20-35 passengers)(response required) | 0 |
| Full-size Bus (45-60 passengers)(response required) | 0 |
| Other Vehicle Size (please indicate vehicle size in Column "C" of this corresponding row and the quantity for each bus size being used.)(response required) | 0 |
SPED Minimum Vehicle Requirements
| SPED MINIMUM REQUIREMENTS: | |
| 2.3.1.4 | Install and secure the Contractor provided Child Safety Restraint System (CSRS) and wheelchairs in accordance with the manufacturer’s stipulated procedures on vehicles transporting Pre-K and/or students requiring special transportation. (Note: CSRS includes car/booster seats and harnesses). |
| 2.3.1.4 | Seat belts on all Special Needs buses. |
| 3.2 | Seating capacity for all passenger ranges is exclusive of the restricted seating as identified in the PWS. |
| SPED PROPOSED APPROACH: |
6 Passenger - 2 All vehicles need to be take into account prohibited and restricted seats in accordance with PWS 3.2 and the estimated ridership information for each route in Attachment X1(a) Route List.
| How many SPED vehicles, in each vehicle size, are you dedicating for this specific effort? | |
| Van (6 Passenger Vehicle)(response required) | 0 |
| Other Vehicle Size (please indicate vehicle size in Column "C" of this corresponding row and the quantity for each bus size being used.)(response required) | 0 |
| Daily Commute Additional Vehicle Specifications | |
| Daily Commute Vehicles | The Government may consider additional vehicle specifications that are being offered by the Offeror that exceed the minimum requirement outlined in the PWS as strengths. |
The Offeror will not receive a deficiency rating for not having additional features listed in the cells marked in purple below; however, the Offeror must indicate whether additional features are being proposed ("yes" or "no" response).
| Is the Offeror proposing any additional features on the proposed vehicles that the Government will have access to? (e.g. GPS, seatbelts for non-SPED vehicles, etc). List in the following rows and provide for each: Column B: Product Name , Column C: Specifications/Details and any other pertinent information. (response required) | |
| Product Name: | Specifications/Details: |
Product Name: Specifications/Details:
Product Name: Specifications/Details:
Product Name: Specifications/Details:
Product Name: Specifications/Details:
| SPED Additional Vehicle Specifications | |
| SPED Vehicles | The Government may consider additional vehicle specifications that are being offered by the Offeror that exceed the minimum requirement outlined in the PWS as strengths. |
The Offeror will not receive a deficiency rating for not having additional features listed in the cells marked in purple below; however, the Offeror must indicate whether additional features are being proposed ("yes" or "no" response).
| Is the Offeror proposing any additional features on the proposed vehicles that the Government will have access to? (e.g. GPS, etc). List in the following rows and provide for each: Column B: Product Name , Column C: Specifications/Details and any other pertinent information. (response required) | |
| Product Name: | Specifications/Details: |
Product Name: Specifications/Details:
Product Name: Specifications/Details:
Product Name: Specifications/Details:
Product Name: Specifications/Details:
| STS Vehicle Minimum Requirements per PWS | |
| STS Vehicle Requirements | Offeror Response (limited to a maximum of 250 words each) |
| Will the PROPOSED vehicles meet the below minimum requirements?: | |
| Can the proposed vehicles navigate all military installation housing areas? (response required) | Select |
| Will the Offeror ensure that all vehicles transporting students meet school bus standards and comply with Federal, State and DoDEA requirements? (response required) | Select |
| Will the vehicles be cleaned and free of debris and trash prior to providing services? (response required) | Select |
| How will the Offeror maintain vehicle temperatures between 68-77 degrees Fahrenheit (20-25 degrees Celsius) for the entire passenger compartment, regardless of weather conditions, from time of pick-up of the first passenger to the discharge of the last passenger utilizing heating, ventilation, or air conditioning? (response required) | |
| How will the Offeror ensure vehicle temperatures remain compliant while engines are turned off (e.g.: vehicles waiting in loading zone)? (response required) | |
| Will the Offeror provide replacement buses as needed to meet mission requirements? (Any replacement bus must be inspected by the COR prior to being put into mission status.) (response required) | Select |
| Will emergency replacement buses be provided when maintenance or accidents occur? (must be onsite within 45 minutes of notification to the COR). (response required) | Select |
| What is the Offeror's preventative and regular maintenance plan to ensure continuous performance of vehicles that meet the PWS requirements? (e.g. replacement vehicle parts as bench stock on hand at all times, schedule on vehicle maintenance, in-house maintenance/repair shop, etc.) (response required) | |
| Is the Offeror proposing a teaming arrangement for vehicles (e.g. subcontractors, joint ventures, etc.)? (response required) | Select |
| If the Offeror is proposing a teaming arrangment, who will the Offeror be teaming with and what percentage will each teaming partner contribute in meeting the requirements? (response required) |
List
| Select |
| Yes |
| No |
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