26Q1038 Dorm Internet COMBO Final.pdf

Combines Synopsis/Solicitation for Dorm Internet Services, Whiteman AFB, MO RFQ No. FA4625-26-Q-1038

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with RFO part

12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation number FA4625-26-Q-1038 is issued as a request for quotation (RFQ) for Dorm Internet Services in accordance with the attached Performance Work Statement (PWS). This contract will be a base year plus four option years with the anticipated period of performance listed below. In addition, the Government may further extend the performance period for up to six months under RFO 52.217-8.

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The North American Industry Classification System (NAICS) code for this project is 517111 with a size standard of 1,500 employees.

2. CLIN Information:

See Bid Schedule (Attachment 2)

The anticipated period of performance (PoP) is:

Base Year: 1 Sep 2026 - 31 Aug 2027 Option Year One: 1 Sep 2027 - 31 Aug 2028 Option Year Two: 1 Sep 2028 - 31 Aug 2029 Option Year Three: 1 Sep 2029 - 31 Aug 2030 Option Year Four: 1 Sep 2030 - 31 Aug 2031

3. Description of Requirements:

Description of requirements for the items to be acquired can be found in the Performance Work Statement (Attachment 1).

The Service Contract Act applies: Wage Determination # 2015-5089, revision 30 dated 13 May 2026 (Attachment 3).

4. Place of Performance and Acceptance:

Service Location Address: 770 Mitchell Avenue Whiteman Air Force Base, MO 65305

For information regarding the Service Acceptor or Point of acceptance, refer to R-DFARS 252.232- 7006 incorporated by full text (Attachment 5).

5. Provisions and Clauses:

A list of contract provisions and clauses that apply to this acquisition can be found within Attachment 5.

http://www.acquisition.gov/

6. Key Dates:

Site Visit Information:

Request for Site Visit: No later than 19 June 2026 at 2:00 P.M. Central Time information shall be sent to victor.camacho.2@us.af.mil, amanda.fragoso@us.af.mil, lacey.bayless@us.af.mil, and emori.laqai.1@us.af.mil.

Provide name, phone number and company name for attendance. A valid Government issued ID will be required for entry.

Site Visit: A site visit will be conducted on 23 June 2026 at 9:00 A.M. Central Time.

Site Visit Access:

Attendance will be limited to two people per vendor. All attendees will meet at the Whiteman AFB Visitor’s Center by 8:30 A.M. Central Time. Only one site visit will be offered/provided.

Interested Vendors are highly encouraged to attend the site visit. Vendors are able to provide a proposal without site visit attendance.

All personnel requesting access to Whiteman AFB must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/real-id. Personnel requesting vehicle access to Whiteman Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance. Foreign Nationals will not be authorized access to Whiteman AFB MO.

Questions: All questions regarding this RFQ must be emailed to victor.camacho.2@us.af.mil, amanda.fragoso@us.af.mil, lacey.bayless@us.af.mil, and emori.laqai.1@us.af.mil by 30 June 2026 at 2:00 P.M. Central Time.

RFQ Due Date: 14 July 2026 at 2:00 P.M. Central Time RESPONSES MUST BE SENT TO: victor.camacho.2@us.af.mil, amanda.fragoso@us.af.mil, lacey.bayless@us.af.mil, and emori.laqai.1@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

7. Additional Information: All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award.

To be eligible for award, vendors must demonstrate compliance with Cybersecurity Maturity Model Certification (CMMC) requirements. Per this solicitation provision DFARS 252.204-7025, vendors must have a current CMMC status at the level specified recorded in the Supplier Performance Risk System (SPRS) at the time of award. The resulting contract will include DFARS clause 252.204- 7021, requiring the contractor to maintain this CMMC level for the duration of the contract.

Pursuant to RFO 12.205(a) the following Addenda applies:

mailto:victor.camacho.2@us.af.mil mailto:amanda.fragoso@us.af.mil mailto:lacey.bayless@us.af.mil mailto:emori.laqai.1@us.af.mil mailto:victor.camacho.2@us.af.mil mailto:amanda.fragoso@us.af.mil mailto:lacey.bayless@us.af.mil mailto:emori.laqai.1@us.af.mil mailto:victor.camacho.2@us.af.mil mailto:amanda.fragoso@us.af.mil mailto:lacey.bayless@us.af.mil mailto:emori.laqai.1@us.af.mil https://www.sam.gov/portal/public/SAM/

Addenda to RFO Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial:

(a) The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

(b) Paragraph 52.212-1(b), “Period for Acceptance of Offers,” is tailored as follow: “the vendor agrees to hold the prices in its quotation firm until 30 September 2026.”

(c) The following is inserted as a new paragraph (f):

(f) Quotation Preparation Instructions.

1. To ensure timely and equitable evaluation of quotations, vendors shall comply with all solicitation instructions, contract terms and conditions, technical requirements, representations and certifications, and submission requirements identified in the solicitation.

Failure to meet a requirement may result in a quote being ineligible for award. The response shall consist of three (3) separate parts:

a. Part I – Price Quote

b. Part II – Technical Capability

c. Part III – Relevant Experience

2. Specific Instructions:

PART I - PRICE QUOTE

The vendor shall complete and submit Bid Schedule (Attachment 2).

The price quote shall include:

- Monthly recurring service pricing

- Non-recurring installation costs

- Equipment costs

- Option year pricing

- Any additional fees, surcharges, or one-time charges

Pricing shall clearly identify all proposed charges.

Submission of the price quote constitutes the vendor’s acceptance of the solicitation terms and conditions unless specifically identified otherwise in the quotation.

PART II - TECHNICAL CAPABILITY

The vendor shall provide a concise technical quote demonstrating its capability to provide managed internet and wireless network services supporting six dormitory buildings in accordance with the Performance Work Statement (PWS).

The technical quote shall address at a minimum:

- Proposed network architecture and internet service solution

- Proposed bandwidth and network capacity

- Wireless network design approach

- Captive portal/authentication solution

- Dedicated IP address management approach

- Service Level Agreement (SLA) provisions

- Network monitoring and cybersecurity approach

- Technical support/help desk capability

- Installation and implementation approach

- Testing and acceptance procedures

- Ability to meet required implementation timelines

The technical quote shall clearly demonstrate the vendor’s understanding of the PWS requirements and ability to successfully perform the required services. The technical quote shall not merely restate or paraphrase the solicitation requirements. Technical quotes shall not exceed fifteen (15) pages.

PART III – RELEVANT EXPERIENCE

The vendor shall provide up to five (5) recent and relevant projects performed within the last five (5) years involving internet, telecommunications, managed wireless, or comparable network support services.

Projects involving multi-building residential, dormitory, lodging, campus, or high-density user environments are preferred.

For each reference, provide:

1. Customer name

2. Contract or project number, if applicable

3. Brief description of services performed

4. Period of performance

5. Contract value, if available

6. Customer point of contact name, telephone number, and email address

Vendors may also provide available information demonstrating customer satisfaction and quality of performance, including surveys, performance metrics, award fee determinations, CPARS, or similar documentation via Attachment 4 Past Performance Questionnaire.

If the vendor has no relevant experience, the vendor shall clearly state so in its quotation. A vendor without relevant experience will not be evaluated favorably or unfavorably on that basis alone.

(End of Provision)

Addenda to RFO Provision 52.212-2, Evaluation – Commercial Products and Commercial:

(a) Evaluation Factors The Government will award a contract resulting from this solicitation to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotations in descending order of importance:

1. Technical Capability

2. Relevant Experience

3. Price

Technical Capability and Relevant Experience, when combined, are more important than Price.

However, as quotations become more equal in non-price factors, price becomes increasingly important.

1. Factor 1 – Technical Capability

The Government will evaluate the vendor’s demonstrated ability to successfully provide managed internet and wireless network services supporting six dormitory facilities in accordance with the requirements of the Performance Work Statement (PWS).

The evaluation will consider:

- Proposed network architecture and scalability

- Internet Bandwidth and Network Performance

- Wireless coverage, density, and connectivity approach

- Captive portal/authentication solution

- Dedicated IP address capability

- SLA provisions and network reliability

- Cybersecurity and proactive monitoring approach

- Technical support/help desk capability

- Installation and implementation approach

- Ability to meet required performance standards and implementation timelines

Technical Capability will be evaluated on an Acceptable/Unacceptable basis.

Technical Ratings Rating Description Acceptable Quotation clearly demonstrates the ability to meet the requirements of the solicitation and Performance Work Statement with an acceptable level of performance risk

Unacceptable Quotation fails to meet one or more material solicitation or Performance Work Statement requirements or demonstrates an unacceptable level of performance risk.

2. Factor 2 – Relevant Experience

The Government will evaluate the vendor’s recent and relevant experience providing comparable internet, telecommunications, managed wireless, or network support services.

The Government may consider:

- Recency of experience

- Relevancy of prior projects

- Similarity in scope, size, and complexity

- Experience supporting multi-building or high-density residential environments

- Experience providing managed wireless and captive portal services

- Overall confidence in successful contract performance

Relevant Experience will be evaluated for performance risk using the ratings below.

Performance Risk Ratings Rating Description Low Risk Vendor demonstrated extensive recent and relevant experience successfully providing comparable services for similar environments.

Government has high confidence in successful performance.

Moderate Risk Vendor demonstrated some relevant experience, but experience is less similar in size, scope, or complexity. Government has reasonable expectations of successful performance with some performance risk.

High Risk

Vendor demonstrated limited or no relevant experience providing comparable services. Government has low confidence in successful performance.

3. Factor 3 - Price The Government will evaluate total proposed price for fairness and reasonableness.

The total evaluated price may include:

- Monthly recurring charges

- Installation costs

- Equipment costs

- Option year pricing

- Other associated charges

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Extension of Services. As part of the price evaluation, the Government will evaluate the Option to Extend Services under RFO 52.217-8 by adding an additional six-months of potential extension based on the vendor's final option period prices to the vendor's total price. Price will be evaluated as Total Evaluated Price (TEP). TEP is the sum of the base year plus all option years, plus the six-month extension of services. The extension of services pricing is calculated as one half of option year 4.

NOTE: Although the price evaluation uses Option 4 prices to calculate Extension of Services Amount, in the event the Government extends services under the authority of RFO 52.217-8, “Option to Extend Services”, the unit pricing of the last exercised option period, which preceded the extension, shall remain in effect.

(c) Notice of award. A written notice of award or acceptance of a quote furnished to the successful Vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

In accordance with Revolutionary FAR Overhaul (RFO) Subpart 9.1, “Responsible Prospective Contractors,” the vendor must be determined responsible by the Contracting Officer to be eligible for award.

The Government may request additional information from the vendor, as necessary, to support the responsibility determination, including information related to financial capability, resources, technical capability, or performance history.

Upon request by the Contracting Officer, the vendor shall provide sufficient information demonstrating adequate financial resources, or the ability to obtain such resources, necessary to successfully perform the contract requirements.

RFO 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services applies to this acquisition with the following Addendum: Paragraph (d) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

OMBUDSMAN

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from vendors, potential vendors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, for AFGSC (Air Force Global Strike Command) acquisitions please contact the Director of Contracts, Air Force Installation Contracting Center, Operating Location - Global Strike (AFICC/KG OL-GSC) via the following e-mail workflow address: ig.afica_kg.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/ FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571)256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify quote due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

Note: All provisions will be removed at time of award but shall remain part of the contract file.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Revolutionary FAR Overhaul (RFO) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the RFO and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of proposals. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an vendor for any costs.

Attachments:

Atch 1 Performance Work Statement (PWS) Atch 2 Bid Schedule Atch 3 Wage Determination Atch 4 Past Performance Questionnaire Atch 5 Provisions and Clauses

Approved by the Contracting Officer mailto:ig.afica_kg.workflow@us.af.mil