26Q0021-IPhone 16 Pro Max.pdf

COMBINED SYNOPSIS/SOLICITATION FOR A COMMERCIAL PRODUCT

The U.S. Embassy in Panama has a requirement for the purchase of twenty-five (25)ea iPhones 16 Pro Max.

Please note that this is a combined synopsis/solicitation for a commercial product prepared in accordance with FAR part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued. The solicitation number is 19PM0726Q0021 and is issued as a Request for Quotation. This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul . Items to be acquired:

Item Description Qty Unit Price Total iPhones 16 Pro Max 256 GB

• Phone Type: Smartphones

• Brand: Apple

• Model: MYWV3BEA

• Phone capacity: 256 GB

• Screen size: 6.9 inches

• Type of screen: OLED

• Resolution: 2868 x 1320 to 460 ppi

• Product width: 77.6 mm

• Product depth: 8.25 mm

• Product height: 163 mm

• Mobile phones bands: Wi-Fi + Data

• Bluetooth: 5.3

• Water-resistant: Yes

• Wi-Fi: Yes

• Operating System: iOS 18

• Connector Type: USB-C

• Vendor shall be an Authorized Apple local distributor and located in the country of Panama. Proposals received from vendors outside of the country of Panama will not be considered.

• Vendor shall provide the manufacture’s warranty and warranty service in Panama.

25 $ $

Deliver F.O.B. destination to U.S. Embassy Panama, located in Demetrio B. Lakas, Clayton, no later than Thirty

(30) calendar days after contract award.

Additional requirements for this acquisition:

Provide a DESCRIPTIVE SPECIFICATIONS SHEET as part of the quotation.

The quotation shall include evidence of the prospective contractor’s commitment or explicit arrangement with a subcontractor (if any) demonstrating the vendor’s ability to acquire the required commodities, personnel necessary, resources, or warranty to fulfill the contract requirements.

FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror.

FAR 52.212-2, Evaluation. Commercial Products and Services (Nov 2021). Offers will be evaluated based on compliance with technical specifications, warranty coverage, delivery schedule, after-sales service options and overall cost. Only quotations meeting all minimum requirements will be considered for award. Award will be made to the Local vendor in Panama with the lowest priced, technically acceptable quotation.

https://www.acquisition.gov/far-overhaul

FAR clause 52.212-4, Contract Terms and Conditions-Commercial items (DEVIATION JAN 2026), applies to this acquisition. Following FAR 52.252-2 the following provisions and clauses also are incorporated by reference and will apply to the resultant contract: 52.203-17 (JUN 2020), 52.203-19 (JAN 2017), [ 52.204-7, 52.204-9, 52.209-6 & 52.209-10 (DEVIATION JAN 2026)], 52.222-19 & 52.222.50 (DEVIATION FEB 2026), 52.226-8 (MAY 2024), 52.232-29 (NOV 2021),[ 52.233-3, 52.233-4, 52.240-90 & 52.240-91 (DEVIATION JAN 2026)], 52.244-6 (JAN 2025).

DOSAR clauses are incorporated by reference and will apply to the resultant contract as well: 652.242-73 (AUG 1999), 652.243-70 (AUG 1999) and the following clause in Full text:

DOSAR 652.239-801 DISCLOSURE OF AI USE CLAUSE (DEVIATION) (SEP 2025)

(a) Definitions. As used in this clause- Artificial Intelligence (AI): The term "artificial intelligence" has the meaning provided in Section 238(g) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

i. This definition of AI encompasses, but is not limited to, the AI technical subfields of machine learning

(including deep learning as well as supervised, unsupervised, and semi-supervised approaches), reinforcement learning, transfer learning, and generative AI.

ii. This definition of AI does not include robotic process automation or other systems whose behavior is defined only by human-defined rules or that learn solely by repeating an observed practice exactly as it was conducted.

iii. For this definition, no system should be considered too simple to qualify as covered AI due to a lack of technical complexity (e.g., the smaller number of parameters in a model, the type of model, or the amount of data used for training purposes).

iv. This definition includes systems that are fully autonomous, partially autonomous, and not autonomous, and it includes systems that operate both with and without human oversight.

(b) Disclosure of AI Use in Contract Performance. When the Contractor or any of its subcontractors, vendors, or agents intends to incorporate AI into the performance of the contract, the Contractor shall provide the following disclosures in its offer:

Disclose the intended use of AI and provide a description of the AI system or capability and its purpose within the contract scope; specify whether the system was developed internally, acquired from a third party, or is publicly/commercially available; indicate if the AI system will process PII or be used in ways that may affect privacy, civil rights, safety, or public interaction; detail the governance, oversight, and human-in-the-loop mechanisms to be applied; and describe any applicable testing, evaluation, risk management, or bias mitigation measures that have been or will be implemented.

These disclosures must be updated promptly to the Contracting Officer during the period of performance upon any new use of AI or significant material change to the existing AI capability, its functionality, its use case, or its data inputs/outputs during the life of the contract.

The Government reserves the right to review the proposed AI use, request additional safeguards or controls, and/or disallow its use if it is deemed inconsistent with agency policy, legal requirements, or federal AI governance standards.

(End of Clause) All contractors must be registered in the SAM (System for Award Management) Database https://www.sam.gov, prior to submittal of their offer/quotations as prescribed under FAR 4.1102. Failure to be registered at time of offer/quotation submission may deem the offeror’s offer/quotation to be considered non‐responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

https://www.sam.gov/

Prospective offerors shall submit evidence of their SAM registration with the submittal of offer/quotation.

Offers are due by 3:00 PM, Wednesday Aug 19, 2026. All responsible sources may submit an offer that shall be considered. If there are any questions regarding this solicitation please contact Walter Williams, 6612-9287/317- 5119, fax 317-5141, email: williamswy@state.gov and pnmprocreq@state.gov .

Company Name Contractor Printed Name Signature Date mailto:williamswy@state.gov mailto:pnmprocreq@state.gov