26MAPROMS2 - Scorecard - final.docx
DOCX document 116 KB Posted
- Solicitation number
- BD-26-1026-DOE02-DOE01-118901
- Issued by
- Massachusetts
About this file
This document is an Evaluation Criteria Scorecard for a state contract opportunity issued by the Commonwealth of Massachusetts, specifically for event and conference services across multiple categories. The scorecard outlines a comprehensive evaluation process for bidders, with a total possible score of 100 points, covering areas such as supplier diversity, references, service capabilities, pricing, and preferred qualifications. The solicitation appears to be seeking vendors for event services, with specific evaluation criteria for Categories 2 and 3, which seem to focus on conference and accommodation services.
The scorecard includes detailed scoring mechanisms for various bidder qualifications, with point multipliers ranging from 1 to 5 for different evaluation criteria. Key evaluation areas include a Supplier Diversity Program Plan (with potential points ranging from 5 to 25), references, service capabilities, sample quote documents, dietary options, pricing clarity, venue amenities (such as Wi-Fi, room options, parking), and compliance with Commonwealth guidelines. Bidders must meet minimum requirements such as being in business for at least two years, having a current Municipal Board of Health License, and providing comprehensive documentation about their services and capabilities.
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Other files
| File | Type | Posted |
|---|---|---|
| RFR - Required Specifications from OSD 10.1.21.docx | DOCX document | |
| Supplier Diversity Plan Language.docx | DOCX document | |
| 25MAPROMS2 - Response Form - final.docx | DOCX document | |
| State Forms - Read Only - Conf Space.pdf | ||
| Supplier Diversity Program Plan Form.xlsx | XLSX spreadsheet | |
| 26MAPROMS2 - Attachment A - Final.docx | DOCX document | |
| CASL Form - Corporations~1.pdf | ||
| 26MAPROMS1 - Counties List - final.xlsx | XLSX spreadsheet | |
| 26MAPROMS2- Bid - final.docx | DOCX document | |
| DESE Required Language 3-26-24.docx | DOCX document | |
| Prompt Pay Discount - PPD Form.docx | DOCX document |
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Text version
135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370
EVALUATION CRITERIA SCORECARD
Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)
| Name of Bidder: |
| Name of Reviewer(s): |
| Date Reviewed: |
| Vendor meets the two year minimum in business requirement |
| Yes |_| |
| No |_| |
| Vendor has current Municipal Board of Health License on file with the Commonwealth of Massachusetts and produced a copy of this license |
| Yes |_| |
| No |_| |
| N/A |_| |
| The Following is for Vendors who responded to Category III only: Vendor provided Room Rate pricing for overnight accommondations |
| Yes |_| |
| No |_| |
| N/A |_| |
| Bid Response Form submitted and completed for the appropiate category |
| Yes |_| |
| No |_| |
| County list form completed and submitted for bidders offering catering services |
| Yes |_| |
| No |_| |
| N/A |_| |
| Bidder has submitted a map and description of each conference room available, AV services available in each of these rooms and Internet Connectivity availability in each of these rooms. |
| Yes |_| |
| No |_| |
| N/A |_| |
| Bidder provided contact information |
| Yes |_| |
| No |_| |
Scoring rubric:
| Non-Responsive |
| Qualifications is not applicable to request; elements missing / non-responsive to request |
| Unsatisfactory: |
| Little evidence of qualification. Many required elements are missing. |
| Below Average: |
| Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing. |
| Average: |
| Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise. |
| Above Average: |
| Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise. |
| Outstanding: |
| Application materials is complete, suggesting exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise. |
Alternate ID: 25MAPROMS2 COMMBUYS Document #: BD-25-1026-DOE02-DOE01-118901 Non-Responsive 0 pts.
Unsatisfactory 1 pt.
Below Average 2 pts.
Average 3 pts.
Above Average 4 pts.
Outstanding 5 pts.
| Multiplier |
| Maximum |
Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)
Additional Evaluation Criteria:
All Responding Bidders:
| 1 |
| Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calculated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 points |
| (x5) |
| 25 |
All Responding Bidders:
| 2 |
| The bidder submitted the required two written references requested, and these references appropriately describe the services the vendor is able to provide and requirements that will meet the need of the Department. |
| (x2) |
| 10 |
All Responding Bidders:
| 3 |
| Bidder is able to provide services in the category in which they submitted a response to and clearly define how these qualifications meet the requirements of the category |
| (x3) |
| 15 |
All Responding Bidders
| 4 |
| Bidder provided a sample quote document which is clear, easy to follow and captures and required information for event |
| (x2) |
| 10 |
All Responding Bidders:
| 5 | |
| Preferred Qualifications: | |
| • | Multiple dietary options (vegan, gluten-free, etc.) |
| • | Allergen friendly options |
| (x1) | |
| 5 |
Category 2 and 3 only:
| 6 |
| Bidder submitted pricing for services provided and clearly defined and explained for each service provided (i.e. AV etc…). |
| (x2) |
| 10 |
Category 2 & 3 only:
| 7 | |
| Preferred Qualificaitons: | |
| o | Strong Wi-Fi Connection |
| o | Multiple room options (set up, capacity, etc.) |
| o | Free parking and/or access to public transportation |
| o | Participant food/beverage purchase options (i.e. Concession Stand availability) |
| (x1) | |
| 5 |
Category 2 and 3 Only:
| 9 |
| Bidder has submitted a map and description of each conference room available, AV services available in each of these rooms and Internet Connectivity availability in each of these rooms. |
| (x2) |
| 10 |
Category 2 & 3 only:
| 10 |
| Bidder provided copy of contract agreement with no conflicting terms with the Commonwealth guidelines, bill paying policy, terms and conditions etc… |
| (x2) |
| 10 |
| Total: |
| 100 |
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