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135 Santilli Highway, Everett, MA 02149 | 781.338.3000 | TTY: N.E.T. Relay (800).439.2370
Bid Template
| COMMBUYS Bid #: |
| BD-26-1026-DOE02-DOE01-118901 |
| Alternate ID (RFR / RFQ / MA #): |
| 26MAPROMS2 |
| Bid Title: |
| Catering, Conference Space and overnight Accommodations MA |
| Contract Managers Name: |
| Melanie Stevens | Email: Melanie.B.Stevens@Mass.gov |
| Contract Managers Title: |
| Procurement Specialist III | Phone: 781.338.6519 |
| Contract Managers Unit: |
| Administration and Finance Procurement Unit |
| 1 |
| Brief Description of Bid (Limited to 500 Characters including spaces): The Department of Elementary and Secondary Education is seeking to establish a list of prequalified list of vendors to provide catering services, conference space venue locations and overnight accommodations, in the Commonwealth of Massachusetts. |
| 2 |
| Acquisition Method: |_| Fee for Service or |_| Outright Purchase (commodity) |
| 3 |
| Number of Vendors: |_| Single |_| Multiple: (If in the best interest of the Commonwealth, the Department reserves the right to award this procurement to either a single vendor or multiple vendors regardless of option selected) |
| 4 |
| Contract User(s): |_| Department of Elementary and Secondary Education |_| Early Education and Care |_| Children’s Trust Fund |_| Department of Higher Eduction |_| Executive Office of Education |_| Other Executive Brach agencies with approval from the Operational Services Division (if applicable) |
| 5 |
| Expected Duration of Contract: Initial Duration: From: (Approval Date) – To: 6/30/2030 |
Renewal Option: |_| Yes / |_| No If yes: # of Renewals 2 (up to a maximum of 24 months for each renewal option) Renewal Periods: 7/1/2030 to 6/30/2032 and 7/1/2032 to 6/30/2034
Anticipated Expenditures, Funding or Compensation for Expected Duration:
|_| Contract will be based on Rates (For use with Departmental Master Agreements (MA) only):
| 7 |
| Funding Source*: No funding will be associated directly with this Departmental Master Agreement (MA) for a listing of prequalified vendors. Federal, State, Trust and Capitol funds may be encumbered under a separate contract/agreement/work order/statement of work/PO when specific engagement for services is reserved. |
| 8 |
| How to respond to this bid posting: All responses must be uploaded to the COMMBUYS website (www.commbuys.com) for this bid, by the bid opening date (as listed below). Emailed responses will not be accepted. Responses not submitted to COMMBUYS on time will not be reviewed. No exceptions. If you need assistance with registering on COMMBUYS and/or uploading your response, please contact the COMMBUYS helpdesk at: OSDHelpDesk@mass.gov or 1-888-627-8283 / 617-720-3197. Be sure “No Bid” is unchecked when responding. Failure to do so may result in disqualification. |
|_| Check here if this is a Departmental Master Agreement (MA) Rolling Enrollment Bid (If bid is being set up as an MA, bids will be accepted on an on-going basis from the date the bid is posted on COMMBUYS to the Final Open Date and time of: 6/28/20230 - 12:00 PM ET
| 10 |
| Pre-Bid Conference: |_| No / |_| Yes | Date: | Time: | Location: | Contact Person: | |
| 11 |
| Inquiries: |_| No / |_| Yes | Questions will be accepted on a rolling basis and can be submitted directly on COMMBUYS, after logging into your account and selecting the Q & A tab. Answers will be provided directly on COMMBUYS for all to view. You may also send questions via email to Melanie.B.Stevens@mass.gov until June 28, 2030 – 12:00 PM ET. |
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