25MAPROMS2 - Response Form - final.docx
DOCX document 108 KB Posted
- Solicitation number
- BD-26-1026-DOE02-DOE01-118901
- Issued by
- Massachusetts
About this file
This document is a Bidders Response Form from the Commonwealth of Massachusetts for a state contract opportunity soliciting catering, conference space, and/or overnight accommodation services. The bid (Document #BD-26-1026-DOE02-DOE01-118901) allows vendors to respond to one of three categories: catering services only, conference space with/without catering, or overnight accommodations with/without conference space and catering. Vendors can provide services across multiple Massachusetts counties, with the potential to service all counties. The contract expects pricing to remain stable for its duration, with options to submit updated rates during the initial term and potential renewal phase.
The response form requires detailed pricing information, including cost ranges for meals (breakfast, lunch, dinner, snacks) and additional services such as conference space rental, AV equipment, parking, and security. Vendors must submit references, business experience documentation, and municipal health licenses. The Commonwealth reserves the right to not award a contract if service fees are not acceptable or in the best interest of the state. All expenses and incidentals (internet, service fees, table linens) must be included in the initial pricing, with no additional fees permitted after contract award. Vendors are required to specify their service capacities, accessibility features, and any added value options they can provide.
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| RFR - Required Specifications from OSD 10.1.21.docx | DOCX document | |
| Supplier Diversity Plan Language.docx | DOCX document | |
| State Forms - Read Only - Conf Space.pdf | ||
| Supplier Diversity Program Plan Form.xlsx | XLSX spreadsheet | |
| 26MAPROMS2 - Scorecard - final.docx | DOCX document | |
| 26MAPROMS2 - Attachment A - Final.docx | DOCX document | |
| CASL Form - Corporations~1.pdf | ||
| 26MAPROMS1 - Counties List - final.xlsx | XLSX spreadsheet | |
| 26MAPROMS2- Bid - final.docx | DOCX document | |
| DESE Required Language 3-26-24.docx | DOCX document | |
| Prompt Pay Discount - PPD Form.docx | DOCX document |
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Text version
135 Santilli Highway, Everett, MA 02149 | 781.338.3000 | TTY: N.E.T. Relay (800).439.2370
Bidders Response Form
Alternate ID: 26MAPROMS2 COMMBUYS Document #: BD-26-1026-DOE02-DOE01-118901
PLEASE NOTE:
· The price of the conference space rental must include all expenses and incidentals (i.e., internet connections, service fees, table linens, etc.) Any additional fees must be submitted to the department at the time of response submission and approved by the department upon award. No additional fees/services etc.… will be approved after award. The department reserves the right to not award a contract if the service fees/additional fees are not acceptable and/or in the best interest of the Commonwealth. It is expected that pricing will remain in effect for the life of the contract, with one option to submit updated rates during the initial duration and one option to submit during the renewal phase, if applicable.
· Follow instructions below for which sections to complete and submit with response.
· Bidder should complete only one category. (i.e. if you only offer catering complete section A & B, if you offer conference space with food for inhouse or catering complete section A & C, if you offer overnight accommondations with or without catering and/or conference space complete section A & C).
· Only upload completed pages with response.
| SECTION: |
| TITLE OF SECTION: |
| TO BE COMPLETED BY: |
| Section A |
| Bidders Information |
| ALL responding Bidders |
| Section B |
| Category 1 (Catering Services ONLY) |
| Those responding to provide Catering only |
| Section C |
| Category 2 (Conference Space with Catering )in house or take out) Services Available |
| Those responding to provide Conference space with or withnot catering available |
| Section D |
| Category 3 (Overnight Accommondations with/out conference space and in house or take out catering) |
| Those responding to the overnight accomondations, with or without Conference space and/or catering |
Section A
Bidders Information (to be completed by ALL responding bidders)
COMMBUYS Vendor ID:
must be registered on COMMBUYS to respond to this bid
| Tax ID (must match W9) |
| Company Name (must match W9): |
Company Location Address (must match W9) if multiple list below in space provided
| Company Billing address (must match W9) |
| Company DBA name |
| Company Website: |
| Contact Name: |
| Contact Phone Number: |
| Contact Email Address: |
| Customer Service Phone Number: |
| Customer Service Hours: |
List and identify additional locations to be covered under this bid below if all information is the same as the prime location responding (if multiple locations with different tax id #’s or different direct pay a separate response must be submitted for each).
Please check the category this response applies to:
| Category A (Catering Services Only) |
| |_| |
| Category B (Conference Space with/out catering services available (in house or delivery) |
| |_| |
| Category C (Overnight Accommondations with/out conference space or catering in house or delivery) |
| |_| |
References: 2 written reference letters submitted Yes |_| No |_| Business Experience: Please provide a brief description of your qualification/experience in the section below (do not exceed 1 page in total):
Added Value Options: Please list any additional added value options available:
Section B
Category 1 (Catering Services ONLY) If you provide Catering Services only, please fill out this section
Please check all the counties that services can be provided to (Detailed list is available on COMMBUYS under this bid): Please note - Bidders awarded a contract as a result of this BID will be required to service all cities and towns listed under the County. If all cities/towns cannot be provided services to, do not select that county.
| Barnstable |_| |
| Berkshire |_| |
| Dukes |_| |
| Essex |_| |
| Franklin |_| |
| Hampton |_| |
| Hampshire |_| |
| Middlesex |_| |
| Nantucket |_| |
| Norfolk |_| |
| Plymouth |_| |
| Suffolk |_| |
| Worcester |_| |
| All Counties |_| |
Check off all that are offered:
| Breakfast |
| |_| |
| Lunch |
| |_| |
| Dinner |
| |_| |
| Snack |
| |_| |
| Identify the number of years in business: |
| Have you included a copy of your current license issued by your Municipal Board of Health with your response? |
| Yes |_| No |_| |
| Have you included a Menu with pricing or link to menu? |
| Yes |_| No |_| |
| What is your minimum serving capacity requirement? |
| # |
| What is your maximum serving capacity requirement? |
| # |
Breakfast (provide the cost range per person for a continental breakfast that would include the following menu: coffee, assorted Danishes, donuts and bagels.)
Lunch (provide the cost range per person for a lunch menu that would include the following: assorted sandwiches, potato chips, dessert (i.e. assorted cookies & brownies) and soda.)
Dinner (provide the cost range per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken, potato and vegetable)
| Do you offer a snack only option (i.e. coffee/tea only or assorted snacks only)? |
| Yes |_| No |_| |
Snack (provde cost range per person)
Section C
Category 2 (Conference Space with/out Catering Services Available
Check off all that are offered:
| Breakfast |
| |_| |
| Lunch |
| |_| |
| Dinner |
| |_| |
| Snack |
| |_| |
| Concession |
| |_| |
| Question |
| Check off answer |
| Identify the number of years in business: |
| Is your facility handicap accessible? |
| Yes |_| No |_| |
| Is on-site security available? If yes, indicate the cost per event: $ |
| Yes |_| No |_| |
Is parking available on-site and/or off-site:
(indicate the cost per event $ and the number of spaces available) onsite |_| offsite |_|
| Is your facility accessible by public transportation? |
| Yes |_| No |_| |
Conference Space Rental Fee Cost (submit price list with response) (include price list for each room):
Price List attached Yes |_| No |_|
| Number of function / break out rooms available for rent at your facility |
| # |
Capacity of smallest and largest room offerings
Smallest:
Largest:
| Floor plan per room option attached? |
| Yes |_| No |_| |
Are AV services provided by in-house staff or by subcontractors.
(If subcontractors, please name the AV Company).
In house |_| Sub-contractor |_|
| Did you provide a copy of the available A/V menu with pricing with your response? |
| Yes |_| No |_| |
| Did you provide your current license issued by your Municipal Board of Health to serve food? |
| Yes |_| No |_| |
| Does your facility allow outside food to be brought in? |
| Yes |_| No |_| |
Is your catering done by in-house staff or by sub-contractors.
(If subcontractors, please list the name(s) of the catering company):
In house |_| Sub-contractor |_|
| Menu, with pricing, submitted with response? |
| Yes |_| No |_| |
Breakfast (provide the cost range per person for a continental breakfast that would include the following menu: coffee, assorted Danishes, donuts and bagels.)
Lunch (provide the cost range per person for a lunch menu that would include the following: assorted sandwiches, potato chips, dessert (i.e. assorted cookies & brownies) and soda.)
Dinner (provide the cost range per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken, potato and vegetable)
| Do you offer a snack only option (i.e. coffee/tea only or assorted snacks only)? |
| Yes |_| No |_| |
Snack (provde cost range per person)
| Do you offer a concession / participant purchase option? |
| Yes |_| No |_| |
Concession/ Participant Purchase (attach menu) (list cost range per person)
Section D
Category 3 (Overnight Accommondations with/out Conference Space and/or with/out Catering Services Available
Type of rooms available for overnight accommodations (list different room options including price range):
Government/discounted rate available for overnight accommondations? Yes |_| No |_|
| Question |
| Check off answer |
| Identify the number of years in business: |
| Is your facility handicap accessible? |
| Yes |_| No |_| |
Is parking available on-site and/or off-site:
(indicate the cost per event $ and the number of spaces available) onsite |_| offsite |_|
| Is your facility accessible by public transportation? |
| Yes |_| No |_| |
If catering/conference space with food is available check off all that are offered:
| Breakfast |
| |_| |
| Lunch |
| |_| |
| Dinner |
| |_| |
| Snack |
| |_| |
| Concession |
| |_| |
If conference space is available please complete the following questions:
| Is on-site security available? If yes, indicate the cost per event: $ |
| Yes |_| No |_| |
Conference Space Rental Fee Cost (submit price list with response) (include price list for each room):
Price List attached Yes |_| No |_|
| Number of function / break out rooms available for rent at your facility |
| # |
Capacity of smallest and largest room offerings
Smallest:
Largest:
| Floor plan per room option attached? |
| Yes |_| No |_| |
Are AV services provided by in-house staff or by subcontractors.
(If subcontractors, please name the AV Company).
In house |_| Sub-contractor |_|
| Did you provide a copy of the available A/V menu with pricing with your response? |
| Yes |_| No |_| |
| Did you provide your current license issued by your Municipal Board of Health to serve food? |
| Yes |_| No |_| |
| Does your facility allow outside food to be brought in? |
| Yes |_| No |_| |
Is your catering done by in-house staff or by sub-contractors.
(If subcontractors, please list the name(s) of the catering company):
In house |_| Sub-contractor |_|
| Menu, with pricing, submitted with response? |
| Yes |_| No |_| |
Breakfast (provide the cost range per person for a continental breakfast that would include the following menu: coffee, assorted Danishes, donuts and bagels.)
Lunch (provide the cost range per person for a lunch menu that would include the following: assorted sandwiches, potato chips, dessert (i.e. assorted cookies & brownies) and soda.)
Dinner (provide the cost range per person for a dinner menu that would include the following menu: Entrée dinner (i.e. meat/chicken, potato and vegetable)
| Do you offer a snack only option (i.e. coffee/tea only or assorted snacks only)? |
| Yes |_| No |_| |
Snack (provde cost range per person)
| Do you offer a concession / participant purchase option? |
| Yes |_| No |_| |
Concession/ Participant Purchase (attach menu) (list cost range per person) image1.gif image2.jpeg
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