26C6921023 Renovate Armory TC Mandatory Pre Bid Meeting Minutes.pdf

MANDATORY PRE-BID MEETING MINUTES for Renovate Armory – Traverse City Armory DMVA Project No. 26C6921023 Index No. 1640 DTMB Project No. 511/22390.AGY Meeting Date: Thursday, August 11, 2022 at 10:00 AM, Traverse City Armory

Bidding RFI’s/Questions are due up to August 17, 2022 by 10:00am. An addendum will be issued proceeding this date with all RFI’s submitted including response.

Bid Opening Date: Wednesday August 24, 2022 at 2:00 PM

Introductions: Kurt Maiberger (Project Manager/Engineer), Melissa Mead (Project Site Superintendent), SFC Joe Boesler (Armory Manager)

Design POC is Kurt Maiberger.

Project inspection POC is Melissa Mead.

Bidding Documents - Sets of Bidding Documents may be downloaded free of charge from the following website: https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

Today is the only site visit for bidding purposes. Bidders must sign the pre bid sign in sheet or the bids will not be accepted by DTMB.

Prevailing wages do apply and are included in the specifications.

There are no alternates for this project.

There is a $50,000 Contingency Allowance for this project.

There are liquidated damages for this project at $200/day.

Bid Security (bond) of 5% of awarded base bid cost is required

If bid is less than $50,000 no payment and performance bonds are required.

Follow Section 00100 Instructions to Bidders carefully for instructions on submitting bids.

Bidding will be electronic.

Contractor will be required to have Builder’s Risk Insurance. This is not provided by the State of Michigan.

Project completion date is 270 calendar days after preconstruction meeting. DTMB is typically taking 45 days to award contracts after receipt of the bids. Preconstruction meeting will take place on site. Notice To Proceed will be given at the PreConstruction Meeting. No work is to begin until the written notice is given to the General Contractor.

Soil Erosion and Sedimentation Control (SESC) requirements will be required as part of this contract.

Permits- SESC permit is required for this project. All permits from the State of Michigan (LARA) should be applied for upon contract award. This project will be submitted to LARA. All pertaining permits required.

Hour of work at particular location – 7:45AM to 4:30PM, Monday through Friday.

Contractor to have full time superintendent/project manager to remain on site while construction work is being performed.

Contractor is required to remove of all construction debris per specs. No topsoil or spoils are allowed to leave the site.

Site access concerns: Comply with all Department of Military and Veterans Affairs special working rules listed in the specifications.

Contractor must submit shop drawings prior to construction scope of work. No work shall commence until adequate amount of approved shop drawings have been issued by designer.

All work is to be per the contract documents.

Contractor to coordinate all work with Melissa Mead, Project Site Superintendent.

Pre award submittals/shop drawings are listed in Section 075000 Membrane Roofing, 133419 Metal Building Systems, 235216 Condensing Boilers, 236313 Air Cooled Condensers, and 237313 Modular Indoor Air Handling Unit for this project.

This project consists of….. The work under this contract includes, but is not limited to providing all labor, equipment, and materials to renovate armory at the Traverse City Armory as shown on the drawings and specifications.

Brief description listed below:

Replace existing storm water sewer system including new catch basins and concrete pipe.

Demo and mill entire POV parking area. Grade entire area. Place new asphalt, pavement markings, and signage.

Supply and install new force protection (Rosetta Stone), concrete sidewalks, and entrance.

Construct new POV parking area including asphalt, pavement markings, guardrail, and lighting.

Construct new military parking area including gravel surface, guard posts, fencing and gate, and lighting.

Construct new cold storage building including wire mesh partitions, concrete, bollards, and electrical.

Replace entire flat roof with new membrane. Install new roof drainage system.

Replace all of the sloped roofing with new asphalt shingles.

Demo latrines, reconfigure women’s to include a new lactation room. Install new fixtures and finishes.

Provide and install new electrical in latrines, lactation room, mechanical room new equipment, cold storage building, and exterior lighting.

Provide and install new plumbing in latrines, mechanical room, roof drainage, and outdoor wall hydrant.

Demo existing mechanical equipment shown. Provide and install new mechanical room equipment including boiler, condensers, air handling units, hydronic equipment, etc.

Grade entire area as shown including new drainage ditches, culverts, and storm drainage system. Place mulch blanket along entire ditch and swale areas.

Place 4” of topsoil, seed, fertilizer, and mulch in all disturbed areas for all portions of the project.

All work must be scheduled and coordinated so that all armory operations are maintained.

There must be a construction waste management and disposal plan in place for this project.

Goal is to salvage/recycle 60 percent by weight of total non-hazardous solid waste generated by the work.

Testing is required and is the responsibility of the contractor. Some items included but not limited to are asphalt paving, concrete, earthwork, aggregate base and base courses.

Load tickets are to be submitted to Melissa Mead each day for all materials.

Questions:

1. Where is specification section 270500 Data Communication System? Specification section 270500 will be issued with Addendum #1.

2. Does the contractor have to provide temporary heat? Yes, the contractor is required to provide temporary per Section 01500 Construction Facilities and Temporary Controls, Subpart 5.

3. What is the thickness of the existing asphalt? Assume there is 2” of existing asphalt.

4. Are daily reports required? Yes, the contractor is required to provide daily field reports per Section 00700 General Conditions, Subpart 2.3.

5. Are there soil borings for the new cold storage building? Yes there are soil borings and they will be issued with Addendum #1.