2690023043_Renovate Armory Waterford_pre-bid agenda and Meeting Minutes.pdf
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- Solicitation number
- RFQ 171 250000000531 4
- Issued by
- Benzie County, Michigan
About this file
This document is a mandatory pre-bid meeting agenda and minutes for the Department of Military and Veterans Affairs (DMVA) Armory Renovation project in Waterford (File No. 511/25374.AGY, Project No. 2690023043). The project involves comprehensive renovation work at an armory facility with a contract duration of 270 days from notice to proceed. A mandatory pre-bid meeting was held on July 16, 2025, at 10:00 AM. General contractors must sign in to participate in bidding. Bid questions are due by Wednesday, July 23, 2025, at 10:00 AM, and the bid opening is scheduled for Wednesday, July 30, 2025, at 2:00 PM EST. No additional walkthroughs are scheduled beyond the pre-bid meeting. Work hours are Monday through Friday from 7:45 AM to 4:30 PM. The project includes two deductible alternates: one for removal of milling and paving work and another for removal of remaining exterior work. Pre-award submittals are required for membrane roofing, portable dock equipment, fuel-fired domestic water heaters, HVAC instrumentation and controls, packaged outdoor central-station air-handling units, and electrical raceways and boxes. The project requires material testing for cast-in-place concrete, soil compaction, and asphalt density.
Bid security is set at 5 percent of the awarded base bid cost. A $100,000 contingency allowance is included in the project. Liquidated damages are assessed at $200 per day for delays. The project must comply with the Davis-Bacon Act, with prevailing wages detailed in Appendix V of the specifications, and contractors must certify compliance with the Buy American, Buy America Act (BABAA). Additional requirements include obtaining a Soil Erosion and Sedimentation Control (SESC) permit, Right of Way permits for work on aprons, and all necessary permits through LARA. A full-time superintendent/project manager must be onsite during construction with daily field reports required. Contractors must submit and maintain a construction schedule, shop drawing log, schedule of values, list of subcontractors and suppliers, and a safety plan with Material Safety Data Sheets (MSDS) at the preconstruction meeting. All construction debris must be removed, and substantial completion must occur before the contract end date with formal closeout documentation including as-built drawings, warranties, and owner's manuals required before final payment. Key project contacts include Jon Jorgensen as the design point of contact and Doug Shilling as the inspection point of contact.
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Department of Military and Veterans Affairs Armory Renovation Waterford
Mandatory Pre-Bid Agenda
File No. 511/25374.AGY Project No. 2690023043 Meeting Date: July 16, 2025 at 10:00am
Introductions:
Jon Jorgensen DMVA-CFMO (517) 481-7547 jorgensenj@michigan.gov Kurt Maiberger DMVA-CFMO (517) 481-7551 maibergerk@michigan.gov Ben Kopietz DMVA-CFMO (517) 481-7552 kopietzb@michigan.gov Doug Shilling DMVA-CFMO (517) 599-6881 shillingd@michigan.gov
Sign-in procedures / reminder – Mandatory, GCs must sign in to bid. An individual is only permitted to represent one bidder.
Bid Opening is Wednesday, July 30, 2025 at 2:00pm EST
There are no additional walk thru days scheduled
Bid Questions are due Wednesday, July 23, 2025 by 10:00am
Documents can be found online at SIGMA
Bid security of 5% of awarded base bid cost per Section 00010, 4.
The contract duration will be 270 days from the notice to proceed.
Hours of work at this particular location - Monday to Friday, 7:45am-4:30pm
See appendix II for DMVA Special Working Conditions
Must comply with Davis-Bacon Act. Wages are included in Appendix V of the specifications.
Must comply with the BABAA (Buy American, Buy America Act). Contactor must certify compliance with the act by completing and signing form in Appendix V
There are 2 alternates for this project: Alternate 1 State the amount to be deducted from the base proposal sum to remove the material/labor and parts/pieces associated with milling and paving of the existing paving as shown on sheet C7. Alternate 2 State the amount to be deducted from the base proposal sum to remove the material/labor and parts/pieces associated with all of the remaining exterior work as shown on sheet C11.
See Section 01600 for Material & Equipment storage requirements
Liquidated damages are $200/day
There is a $100,000 contingency allowance
The design POC is me – Jon Jorgensen
The inspection POC is Doug Shilling mailto:jorgensenj@michigan.gov mailto:maibergerk@michigan.gov mailto:kopietzb@michigan.gov mailto:shillingd@michigan.gov
Pre-award submittals include: 075000 Membrane Roofing, 111323 Portable Dock Equipment, 223400 Fuel-Fired, Domestic-Water Heaters, 230900 HVAC Instrumentation and Controls (Contractor Programmer), 237413 Packaged, Outdoor, Central-Station Air-Handling Units, and 260533 Raceways and Boxes for Electrical Systems
This project includes material testing for cast-in-place concrete, soil compaction, asphalt density
Please see section 01500 Construction Facilities and Temporary Controls for portable toilet requirements, field office requirements, and temporary heating requirements.
There is to be a full-time superintendent/project manager onsite while any construction work is being performed and they are to prepare daily field reports
Soil Erosion and Sedimentation Control (SESC) permit is required for this project
Contractor is to utilize MISSDIG 3 days prior
Contractor required to provide all permits through LARA
Contractor is required to remove of all construction debris per specs this includes all excess topsoil and spoils.
No work to commence prior to DMVA issuing a notice to proceed
No work to commence prior to shop drawing approval
Contractor to submit and keep current: a construction schedule, shop drawing log, schedule of values, and list of subcontractors/suppliers
Contractor to submit safety plan and MSDS at preconstruction meeting
Substantial completion will occur prior to the contract end date. Contractor to submit formal request for substantial completion and have a checklist started
Final owner acceptance is within the contract period.
Final payment will not be issued until all the required closeout documents are submitted and approved by the designer: substantial completion, final invoice, as-built drawings, warranties, final permits/COA and owners manuals
Project description / discussion / Q&A
Questions:
Q: Is a Right of Way permit required for work on the aprons?
A: Yes, a Right of Way permit is required for any work on the aprons. The General Contractor is responsible for this permit including payment.
Q: Is there a requirement for controls pre-award submittals?
A: Yes, DMVA is adding the specification section 230900 HVAC Instrumentation and Controls (Contractor Programmer) to the pre-award submittal list.
Q: Is there a plan for the concrete “Jersey” barriers?
A: Yes, per the demo plan move all of the concrete barriers to a designated location on site.
Q: Are the existing concrete parking blocks going to be reused?
A: No, concrete parking blocks are to be removed/disposed and replaced with new replacements in similar locations.
Q: How does DMVA want the caged areas in Unit Storage 120 secured?
A: Contractor to provide hasp locks at caged sliding gates. DMVA will provide their own padlocks.
Q: Help me understand the caging along the wall of Office 120A and over the Vault 120B?
A: The caged storage areas within Unit Storage 120 are to be thought of as each needing to be secure on all 6 sides with no gaps larger than 3”. That’s why there’s to be a caged ‘ceiling’ suspended from the bottom of the trusses and why along Office 120A the caging goes from the top of the office to the caged ceiling. At Vault 120B, the caging on each side there is to keep anything from being stored on top of the vault (that’s why there’s no caged ceiling over the vault) but at the north end of Vault 120B, the caging there will go up and meet with caged ceiling to create a 6 sided caged enclosure of ‘caged storage 6’.
Q: Can the caged storage be hung from the rafters?
A: We can increase the loading on the trusses no more than 5% so yes, up to a point. If a question comes up about it from an inspector, we will look to the installer to provide structural calcs supporting the approach that the caged ceiling is hung from the existing structure.
Q: Masonry infill?
A: In the addendum it will be shown on the exterior elevations.
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