26172ITBDST_ADDENDUM_1_Student_Nurtrition_Services_Custom_Informational_Station.pdf

HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507

Superintendent Van Ayres

PROCUREMENT SERVICES

ADDENDUM TO COMPETITIVE SOLICITATION

June 10, 2026

Competitive Solicitation No. and Name: 26172-ITB-DST Student Nutrition Services- Custom Informational Station

Addendum #: 1

NOTICE TO ALL POTENTIAL BIDDERS/PROPOSERS/RESPONDENTS

The above-referenced competitive solicitation is modified as outlined in this addendum. The original competitive solicitation documents and any previously issued addenda remain in full force and effect, except as modified by this addendum, which is hereby made part of the competitive solicitation. Respondents must consider this Addendum when preparing and submitting their bid/proposal/quote/reply.

1. This Addendum amends the above-referenced solicitation in the following particulars only:

Section Description of Change Price Sheet: The language in the referenced Section is hereby amended and restated in its entirety with the following:

"5-Panel Information Station Overall size: 26"" x 45"" Substrate: 6mm PVC board with vinyl graphics and laminate overlay Acrylic literature holders: five 8.5"" x 11"" and one 11"" x 17"" Die-cut 3D logo mounted on top Includes a quote graphic on the panel (Pricing Includes Shipping)"

2. Questions and Answers

The following questions and answers are provided as a matter of information to clarify issues raised regarding the competitive solicitation. To the extent that changes to the competitive solicitation are required based on the questions received, the competitive solicitation has been modified as noted above in the competitive solicitation section of this addendum.

Questions and Answers

Question General Question #1: Will final production-ready artwork files be provided by HCPS for all informational station graphics and panels?

Answer Yes Question General Question #2: Are the required die-cut 3D logos identical across all informational station units?

Answer Yes

Question General Question #3: Are the acrylic literature holders expected to be permanently mounted or removable/replaceable?

Answer Removeable/Replaceable

Question General Question #4: Please provide the expected warehouse receiving schedule, delivery hours, and any applicable dock access requirements for delivery to the SNS Warehouse.

Answer Monday through Friday, 8am to 2:30pm

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Question General Question #5: Is partial delivery acceptable if all informational stations cannot be delivered at one time?

Answer Yes

Question General Question #6: Are bidders permitted to provide alternate substrate thicknesses or upgraded materials as “or equal” substitutions?

Answer Yes

Question General Question #7: Please confirm whether the reference to the “6-panel station” in the specifications is intended to mean the “5-panel station,” as the pricing Excel spreadsheet references a 6-panel configuration.

Answer 5-Panel Station stated in Scope of Work is correct.

Question 3D Logo Question #1: Will production-ready vector artwork for the required die-cut 3D logo(s) be provided by HCPS?

Answer No

Question 3D Logo Question #2: Are the required die-cut 3D logos identical across all informational stations, or will multiple logo versions/designs be required?

Answer Yes, the 3D logos will be identical across all informational stations.

Question 3D Logo Question #3: Please provide the expected approximate dimensions of the required die-cut 3D logo element mounted on top of each informational station.

Answer Appropriately in scale with the dimensions of the panels

Question 3D Logo Question #4: What material and finish are preferred or currently being used for the required die-cut 3D logos (PVC, acrylic, layered acrylic, ACM, painted finish, etc.)?

Answer Acrylic or ASA/PETG with a powder-coated finish or UV-lacquered finish

Question 3D Logo Question #5: Are the required die-cut 3D logos expected to be single-layer or multi-layer dimensional construction?

Answer Please quote both ways. You may use the additional products section on the price sheet.

Question 3D Logo Question #6: Does HCPS have a preferred mounting method for attachment of the required die-cut 3D logos to the informational station panels?

Answer No, open to suggestions

Question 3D Logo Question #7: Are bidders permitted to propose “or equal” fabrication methods or materials for the required die-cut 3D logo component?

Answer Yes

Question 3D Logo Question #8: Could HCPS provide a reference photo, rendering, or example image showing the desired die-cut 3D logo appearance and overall informational station assembly?

Answer https://www.myvendorlink.com/doc/LOCKUP%202%20COLOR%20LARGE.jpg

Question Please clarify the description of the larger information station. The ITB document, item 1.4.1 mentions a "5-panel station" whereas the price sheet excel form mentions a "6-panel station"

Answer 5-Panel Station stated in Scope of Work is correct.

Question For the "literature holders", can an alternative option other than acrylic literature holders be submitted, assuming the alternative performs the same function? If so, do we submit two prices, one for the product as described and one with our alternative?

Answer Yes, you may offer an alternate. You can place the alternate information in the blue additional products section of the price sheet.

Question Who will be doing the artwork design? HCPS or us the vendor?

Answer HCPS https://www.myvendorlink.com/doc/LOCKUP%202%20COLOR%20LARGE.jpg

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Question What is the size of the 3D logo mounted on top? How many different logos will there be? Will each board have a unique logo?

Answer Size to be decided when awarded. 1 logo for all panels.

This Addendum shall be construed and governed by the laws of the State of Florida.

Sincerely, Erin Mifflin, Procurement Officer

THE BIDDER/PROPOSER/RESPONDENT MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM WITH YOUR

BID/PROPOSAL/REPLY ON THE FORM PROVIDED IN THE COMPETITIVE SOLICITATION.