26158.JBB Project Statement.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/26158.JBB

PROPOSAL DUE DATE

Thursday, June 18, 2026, at 2:00 PM, EASTERN

CLIENT AGENCY

Department of Natural Resources (DNR), Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

Fayette Historic State Park – Furnace Stacks

PROJECT ADDRESS (if applicable) Fayette Historic State Park, Delta County, MI

CLIENT AGENCY CONTACT

Julia Cogger, Landscape Architect Aaron Thill, Park Supervisor

TELEPHONE NUMBER

517-420-9749 906-644-2603

DTMB - DCD PROJECT DIRECTOR

Mike Lusk, Project Director Jason Pascoe, Field Representative

TELEPHONE NUMBER

906-322-9002 906-280-1046

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Pre-Proposal Meeting 10:30 a.m., EASTERN on Friday, June 5, at Fayette State Park

MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD), The Department of Technology, Management, and Budget (DTMB) is seeking a Professional Services Consultant (PSC) requesting professional architectural and engineering services of a 36CFR61 qualified Historic Architect for the assessment, design, and probable construction cost to address failed and/or deteriorated and stressed masonry of the historic furnace stacks at Fayette Historic State Park.

This request is to provide Phase 100 Study, Phase 300 Design services, and Phase 400 Preliminary Design. For budgeting purposes, an estimate of Phase 500, 600, and 700 services shall be provided.

The PSC shall perform a Historic Building Condition Assessment and Needs Assessment of the furnace stacks only. The PSC shall analyze and design the prescribed infrastructure improvements to support continued building use and comply with the Secretary of the Interior’s Standards for Historic Rehabilitation.

The PSC shall evaluate the structural integrity of the existing stone chimneys. The PSC shall develop repairs to provide structurally sound building. The building and any proposed alterations shall meet the current Michigan Rehabilitation Code for Existing Buildings.

The PSC is expected to assemble a team of professional consultants to provide all expertise necessary for this project. The PSC Team must include personnel with experience in stone and masonry repair and restoration projects similar to the Furnace Stacks. The PSC Team must contain a Certified Historic Architect and/or Engineer and have listed the number and location of similar previous projects. The PSC Team shall coordinate only with the MDNR Historic Architect for this project, and not SHPO. It is anticipated that the MDNR Historic Architect shall oversee the historic design.

PROPOSAL REQUIREMENTS

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration. Refer to the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract for professional services requirements, which is available on DTMB’s website (link: DTMB - Sample Professional Services Contracts (michigan.gov)).

The Proposal shall include a completed PSC Assignment Form (DTMB-0410) and additional proposal documentation, which clearly outlines the PSC’s scopes of services and address the items listed below.

1. The PSC shall provide a complete design schedule with this proposal for Phase 100, 300 and 400 services and include a proposed project schedule for these items. Additionally, the PSC shall provide an estimated timeline for Phase 500, 600 and 700 services for budgeting purposes.

2. Travel reimbursements and billing rates shall be included in the PSC’s proposal.

3. PSC shall detail all labor required for each phase (100, 300 and 400).

a. PSC shall provide clear documentation of the number of meetings proposed during the design phase and indicate whether the meetings are proposed to be onsite or virtual

b. PSC shall provide, at a minimum, design meetings at Design Kickoff, 30%, 50%, and 90% completion of preliminary Documents. The PSC is responsible for the submittal of 30%, 50% and 90% Contract Documents and estimates for owner review a minimum of five (5) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

c. The PSC shall coordinate all field work and scheduling with the MDNR in advance to minimize disruption to their operation of the project site.

4. PSC shall detail all reimbursable expenses for each phase.

a. List and include all reimbursable expenses for site assessments including mileage, meals, and/or lodging.

b. List and include all field services and testing required for the proper completion of this portion of the project as reimbursable expenses. PSC must include the following services in their proposal:

i. A topographic survey for the areas of project work if PSC feels they are needed.

Existing survey control points exist at the site.

ii. Soil borings at each area of project work if PSC deems they are needed; PSC to detail type and how many.

iii. Mortar, brick and stone sampling and testing if deemed necessary by PSC; PSC to detail type and number of samples anticipated.

c. List and include any additional required or recommended field services or testing the PSC feels is required and list as reimbursable expenses.

ALLOWANCES:

N/A

ADDITIONAL CONSIDERATIONS:

1. The Park will be occupied and functioning throughout the project, so field work by the PSC must be coordinated with the Owner’s needs to minimize disruption to operation.

2. Some existing as-built and reference information from a previous project at this location has been located. See attachments As-Built-Plans, As-Built-Specification, and Furnace Structural Assessment Report – 2013.

3. A masonry mix design has been developed from previous repairs. See attachments Masonry Spec 1 and Masonry Spec 2. Masonry Spec 1 was used on a project from 2020, and Masonry Spec 2 was used on a project in 2024 and is currently the preferred mix for facility restorations, however the PSC is to review and suggest recommended changes.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90638, 90648, 91051, 92533, and 92588

DESIRED SCHEDULE OF WORK

The Owner desires the project to be assessed and designed as soon as possible.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Michael Lusk at luskm@michigan.gov address no later than 2:00 p.m., Eastern on Thursday, June 11, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:luskm@michigan.gov