26-SWU08_Award Notification Letter.docx

This is an Award Notification Letter issued by the City of Sun Prairie, Wisconsin, Department of Public Works regarding Request for Qualifications (RFQ) #26-SWU08 for Stormwater Facility Vegetation Management services. The City announced its intent to award pre-qualified contractor status to eight vendors: Heartland Ecological Consult (Mount Horeb, WI), NES Ecological Services (Hobart, WI), RES, LLC (Brodhead, WI), Minnesota Native Landscapes, Inc. (Otsego, MN), Eco Resource Consulting, Inc. (Stoughton, WI), Good Oak Ecological Services, LLC (Madison, WI), Cedar Corporation (Madison, WI), and Native Range Ecological LLC (Holmen, WI). These vendors received the highest rankings from the evaluation team based on criteria established in the original RFQ. The selected contractors will manage vegetation across 180 city-owned stormwater facilities containing 190 stormwater outlots, including wet detention basins, wetlands, infiltration basins, dry basins, and bioretention systems. Services encompass native vegetation management, invasive and noxious weed control, prescribed fire operations, erosion control, seed and plug installation, and mowing operations. The initial contract term is three years with an option for one two-year extension.

The Award Notification Letter specifies that the announcement is subject to City Council approval and execution of a written contract, and does not constitute the formation of a binding contract until a fully executed agreement is in place. The City reserves the right to cancel the award notification at any time prior to contract execution. Compensation will be structured through hourly rates for various staff position levels including Senior Scientist/Director, Senior Biologist/Scientist II, Staff Biologist/Scientist, Environmental Scientist, Crew Leader, and Technician, with work invoiced by specific site and detailed documentation of hours, equipment, and herbicide usage. All contractors must maintain comprehensive insurance coverage including workers' compensation, commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000, professional liability of $1,000,000, and umbrella liability of $5,000,000, with the City named as additional insured. The City will contact the selected bidders soon to negotiate individual contracts.