26 SPK 003 Addendum 1 .pdf

Wailua River SP – Smith's Luau Replace Lights with Solar

KAUAI, HAWAII

Addendum No. 1

State of Hawaii

DEPARTMENT OF LAND AND NATURAL RESOURCES

DIVISION OF STATE PARKS

P.O. Box 621

Honolulu, HI 96809

ADDENDUM NO.1

TO

Job No. 26-SPK-003 Wailua River SP - Smith's Luau Replace

Lights with Solar

This addendum as issued shall become part of the Contract Documents for the subject project. The bid documents, plans, and specifications shall be amended as follows:

GENERAL INFORMATION

A voluntary pre-bid conference and site visit was held at the project site, Polihale State Park on August 11, 2026, at 08:00 am. The pre-bid conference minutes and sign-in sheet are attached.

A. REQUEST FOR INFORMATION (RFI)

1. Please provide the reinforcing steel detail for the new 3'x3' pole base.

Response: -Must meet light pole manufacturers base requirements and must abide by ACI 318.

Contractor to provide detail/recommendation upon award.

2. Bid Items 2, 3, and 4 indicate mounting fixtures onto existing concrete base. The 44ea, total exceeds the 28 existing bases.

Response: There are 44 existing concrete bases. Some have existing light poles (28) some have no existing light poles on them.

3. Can SEPCO lighting be substituted in lieu of Green Frog Systems?

Response: A proposed equal shall be approved if it meets the following requirements:

• 1. Typical Power /Delivered Lumens (1) - 30W / 4179 lm

• 2. CCT Options: 590 nm wavelength

• 3. Battery Capacity: 57.6Ah

• 4. Pole height/arm length: 6m pole 1.2m arm

• 5. Dimming Requirements: It is acceptable to match the dimming requirements of the Aspire 225. Photometric details are not available.

• 6. Product: Proposed equals shall be complete solar lighting systems, including new poles, luminaires, solar components, mounting hardware, and all accessories (batteries) required for a complete installation. Fixture-only retrofits to existing poles are not acceptable.

4. SolarPath Inc. would like to submit an equivalent solar lighting fixture that offers high performance and meets all project requirements. Would it be possible to review and approve the proposed equivalent in advance?

Response: See RFI#3.

5. How can I submit an approved equal?

6. What is the process to be considered for an equal product?

7. The Aspire System has options within the system- will you provide the Power of the fixture, the CCT requirement, the Battery Capacity, and the Mounting height of the Pole and arm.

Response: See RFI #3.

8. Has the engineering firm who has put this project together certified that the existing bases to be used are structurally sound to add the solar lighting to them or are you requiring new bases to be poured to meet current wind loads for structural certification? or will this be the responsibility of the installing contractor?

Response: Responsibility of the contractor.

9. The specified system states that - If the system detects that battery capacity will not last until morning, it automatically reduces the LED power to a safe minimum level. Does a safe photometric Foot candle or lighting level exist for this area of a required maintained illumination level and if so what is that required maintained illuminance?

Response: No.

10. Will you accept as a substitute the following part number by https://www.flt.com/ SCL2-CM-BZ-T3- WW-09, Self Contained Solar Commercial Light Quick installation instructions https://cdn.prod.website-files.com/69ceae068e15acbb4e6f8ab1/6a67d1cd4dbd0cea7701135c_9a336830695992040e04043 5414dc0a3_70-0030-E%20SCL2%20Installation%20Instructions.pdf

Response: Approved equals shall be complete solar lighting systems, including new poles, luminaires, solar components, mounting hardware, and all accessories required for a complete installation. Fixture-only retrofits to existing poles are not acceptable.

11. Will you accept as a substitute the following part number by https://www.flt.com SCL2-CM-BZ-T5-https://cdn.prod.website-

Response: Approved equals shall be complete solar lighting systems, including new poles, installation. Fixture-only retrofits to existing poles are not acceptable.

12. Will you accept as a substitute the following part number by https://www.flt.com SCL2-CM-BZ-T2-https://cdn.prod.website-

Response: Proposed equals shall be complete solar lighting systems, including new poles, installation. Fixture-only retrofits to existing poles are not acceptable.

13. Is Will you allow contractors to submit a value added proposal to re-purpose the existing pole, shall

SCL2 fixture by www.flt.com bolt up to existing poles without issue? https://cdn.prod.website-

14. The SCL2 fixture by www.flt.com has a higher lumen output that is 900 lumens greater than the

Green Frog specified solution which requires a Green Frog smart pole. If the existing poles are in good condition with load factors above the SCL2's EPA of .99ft2, will the State consider repurposing the existing pole and ordering just the SCL2 head since it exceeds the lumen output of the specified model by Green Frog?

15. The SOW states, "Existing concrete bases vary at each location. The concrete light base can be reused if the contractor finds the base to be structurally competent and suitable for reuse," and that the base bid installs 44 new fixtures "at existing light pole locations and locations where only the concrete bases remain." The bid documents do not identify what is required at each individual location. Request: Please provide a location-by-location schedule for all 44 installation points identifying, for each, whether the Contractor is to (a) reuse the existing concrete base, (b) restore/repair the existing base, or (c) furnish a new base. For option (b), because the extent of repair cannot be determined from the documents, please consider establishing an allowance to cover base restoration/repair so all bidders carry the same amount. Without a defined scope per https://cdn.prod.website-files.com/69ceae068e15acbb4e6f8ab1/6a67d1cd4dbd0cea7701135c_9a336830695992040e040435414dc0a3_70-0030-E%20SCL2%20Installation%20Instructions.pdf https://cdn.prod.website-files.com/69ceae068e15acbb4e6f8ab1/6a67d1cd4dbd0cea7701135c_9a336830695992040e040435414dc0a3_70-0030-E%20SCL2%20Installation%20Instructions.pdf https://cdn.prod.website-files.com/69ceae068e15acbb4e6f8ab1/6a67d1cd4dbd0cea7701135c_9a336830695992040e040435414dc0a3_70-0030-E%20SCL2%20Installation%20Instructions.pdf location, bidders cannot price the work uniformly.

Response: The responsibility is on the contractor to determine existing base viability.

16. This project is being procured as a bid-build contract, not design-build. Under this delivery method, the design team is responsible for providing complete design documents in the solicitation, and the Contractor's scope is limited to pricing and constructing that defined work. The SOW requires new concrete light bases meeting a structural schedule (min. 3'x3', 5,000 psi footing, #4 reinforcement, mix design through Procore), and calls for new bases at multiple locations — but no foundation design, geotechnical basis, or base details have been provided for the Contractor to price against.

Request: Because this is a bid-build project, please provide the following as part of the bid documents so all Contractors price and build to the same, fully-defined scope: 1. A geotechnical/soils report (or the site's design soil-bearing parameters) for the project. 2. Structural engineer-stamped pole base details — foundation design, reinforcement, anchor bolt/bolt pattern, and embedment — for every location where a new base is required. The Contractor should not be responsible for engineering the foundations; all design should be furnished in the RFP for the Contractor to price and construct.

Response: Contractor is responsible.

17. This is a bid-build project, where the design team is responsible for defining the Contractor's scope.

The SOW, however, states "The DLNR cannot verify the structural integrity of these existing concrete light pole bases. Concrete repair, fastener modification or concrete base replacement may be necessary at most locations," with all such work "inclusive to the scope of work and prices included in the line items." This raises a life-safety concern: these bases support tall poles in a public park where people gather daily. Requiring the Contractor to reuse or warrant bases the owner itself cannot verify transfers a public-safety risk — a pole failing or collapsing onto park users

— and its liability onto the Contractor. It also forces each bidder to assume a different level of remediation, preventing apples-to-apples bids. Request: Please have the design team assess and define the required base repair/replacement work in the bid documents so all Contractors price the same engineer-verified scope. Where a condition cannot be confirmed, please establish a defined allowance or separate pay item "in the event an existing base cannot be reused," so every bidder carries an identical amount and no Contractor must warrant a base the owner cannot verify.

Response: Contractor must field verify themselves.

18. Where an existing concrete base is determined unsuitable for reuse, the SOW requires removal

("Remove existing light pole bases if deemed unsuitable for reuse or a hazard"). Request: Confirm whether the Contractor may install the new pole base adjacent to the existing base and demolish the existing base to approximately 1'-0" below finished grade, abandoning the remainder in place.

Response: Yes.

19. The project sits within the culturally significant Wailua River State Park area, and the work requires ground disturbance for pole removal and new bases. The bid documents do not address archaeological monitoring, SHPD compliance, or inadvertent-discovery procedures. Request:

Confirm whether archaeological monitoring is required. If so, please define it in the bid documents and confirm whether it is State-furnished or a separate pay item/allowance, and provide the required inadvertent-discovery procedure.

Response: Archeological monitoring is not required.

20. Is The Notice to Bidders states, "Since the estimated value of the cost of construction is less than

$250,000, the apprenticeship agreement preference pursuant to Hawaii Revised Statutes §103-

55.6 (ACT 17, SLH 2009) shall not apply." The Engineer's estimate ($245,000) is just below the $250,000 threshold at which this preference applies. Request: Please confirm whether the apprenticeship agreement preference under HRS §103-55.6 (Act 17, SLH 2009) will apply to this procurement in the event the construction/bid value equals or exceeds $250,000.

Response: This shall be determined by the awarded amount.

21. The bid documents do not define work-hour restrictions, event scheduling limitations, or traffic control requirements associated with maintaining public and commercial access during construction. Request: Please confirm any operational constraints the Contractor must schedule around, including (1) permitted work hours and days, (2) event blackout dates or areas that must remain open during park operations, and (3) parking and site access limitations. In addition, please define the traffic control requirements for the work — including any required lane/roadway closures, flagging, signage, or pedestrian protection, and whether a traffic control plan is required?

Response: This shall be determined after award.

22. Contract Documents do not state the required pole or mounting height and the existing poles vary in height across the site. Request: Specify the required pole/mounting height for each installation location so all bidders price and size the systems to the same standard.

23. Substitution Submittal:

https://review.parspec.io/submittal/da1b59de73de79e96fdd52f8d733ecd6/permitting

24. SolarPath submitted an equivalent solar lighting fixture for approval. Has the SolarPath fixture been approved?

END OF ADDENDUM NO. 1

State of Hawaii-Department of Land and Natural Resources 1151 Punchbowl St Honolulu, Hawaii 96813 P: (808) 587-0344

Project: 26-SPK-003 Wailua River SP – Smith's Luau Replace Lights with Solar

HIePRO Pre-Bid Meeting Template Minutes: Meeting #1

Meeting Date Aug 11, 2026 Meeting Time 08:00 am - 09:00 am Hawaii

Meeting Location

Overview Pre-bid walkthrough for Wailua River SP – Smith's Luau Replace Lights with Solar

Notes No contractors showed up.

Attachments

Scheduled Attendees

Introductions & Scope

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introduction of Parties Open

Description DLNR: Not present.

B+K: Scott N., Jordyn EF, Mateo H.

Contractor(s): Not present.

1.2 1 Project Description & Scope Open

Description Project Name: Wailua River SP – Smith's Luau Replace Lights with Solar

Project #: 26 SPK 003 Project Coordinator: Scott Northart DLNR Contact: Eric Kato Important Dates: in Hiepro

Brief Scope: Reroof and general repair.

1.3 1 Hazmat Open

1.4 1 Current Use of Facility Open

Bid Submission Requirements

State of Hawaii-Department of Land and Natural Resources Page 1 of 3 Printed On: Aug 20, 2026 01:42 PM HST mailto:snorthart2@bowersandkubota.com

2.1 1 Required Bid Documents Open

Description Contractor is responsible for submitting all required bid documents at time of submission.

See "Info to Bidders" in the bid package for submission instructions and requirements.

2.2 1 Bid Bond(s) Open

Description Bid Bonds are required with proposal submissions. Any proposal submitted without bid bonds shall be void and unaccepted.

See "Info to Bidders" in bid package for additional information and requirements.

2.3 1 Certified Payroll Open

Description Contractor is responsible for accounting for paying prevailing wages in their bid Proposals.

As a State project, Chapter 104 HRS applies for certified payroll. The Chapter 104 regulations apply to all contractors regardless of tier. Payroll should be paid weekly; no more than 7 calendar days after the end of the pay period.

Safety

3.1 1 Safety Open

Description Contractor shall be solely and completely responsible for safety of job-site and all persons. All required PPE, BMPs and barricades shall be taken into consideration when submitting a proposal.

Communication

4.1 1 Pre-Construction RFIs Open

Description All pre-construction RFIs shall be submitted through HIePro.

Construction Coordination

5.1 1 Start of Construction Timeline Open

Description Advanced notice needed if park needs to be shut down:

Preferred Start of Construction:

Meeting #1 - HIePRO Pre-Bid Meeting Template Project: 26-SPK-003 Wailua River SP – Smith's Luau Replace Lights with Solar

State of Hawaii-Department of Land and Natural Resources Page 2 of 3 Printed On: Aug 20, 2026 01:42 PM HST

5.2 1 Park Visitor Hours Open

5.3 1 Work Hours Open

5.4 1 Restrooms Open

Description Contractor is responsible to include providing a porta-potty for the duration of the project in their bid proposal unless otherwise specified.

5.5 1 Site Access & Parking Open

Notes

6.1 1 Notes Open

Meeting #1 - HIePRO Pre-Bid Meeting Template Project: 26-SPK-003 Wailua River SP – Smith's Luau Replace Lights with Solar

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Hawaii-Department of Land and Natural Resources if there are any discrepancies or questions with the content of these minutes.

State of Hawaii-Department of Land and Natural Resources Page 3 of 3 Printed On: Aug 20, 2026 01:42 PM HST

Pre-bid Meeting ATTENDANCE LIST

Date: 8/11/26 Time: 08:00 am Location: Wailua River State Park

Project: Wailua River SP - Smith's Luau Replace Lights with Solar Job No. 26-SPK-003 Kauai, Hawaii

CONTRACTOR:

Name (Print) Firm Phone No. Cell/Pager No. E-Mail Address

Scott Northart Bowers + Kubota (808) 462-6200 (808) 462-6200 snorthart2@bowersandkubota.com

Mateo Halverson Bowers + Kubota mhalverson@bowersandkubota.com

Jordyn Estenzo- Fernandez

Bowers + Kubota jestenzo-fernandez@bowersandkubota.com mailto:snorthart2@bowersandkubota.com

PC Pre-Bid Walkthrough Minutes: Meeting #1