26-P-00078_-EBO-Determination-Letter-SLBE.pdf

This is an Equal Business Opportunity (EBO) Determination Letter issued by the City of Tampa's Technology & Innovation Department for Project 26-P-00078, the PC Refresh initiative. The procurement involves a competitive solicitation for comprehensive technology hardware including 175 HP EliteBook 6 G1i 16-inch laptops with Thunderbolt 4 docks, 120 HP ProDesk 4 Mini G1i desktop systems, 5 HP ZBook Fury 16-inch mobile workstations with Ultra docks, 10 HP EliteBook X G1i 14-inch executive laptops with USB-C docks, 30 HP Series 5 Pro 23.8-inch FHD monitors, and 15 HP Series 5 Pro 27-inch QHD monitors. All equipment includes manufacturer warranties with three-year coverage for most items. Sealed bids are due by 3:00 p.m. on January 16, 2026, submitted electronically through the OpenGov eProcurement Portal. The contract award period is two years with options for three additional one-year renewals. Deliveries must occur within 15 working days of purchase order receipt.

The estimated contract amount is $550,000.00, with pricing required on a firm, all-inclusive basis covering shipping costs F.O.B. Tampa, Florida, including all applicable taxes. This procurement is classified as a Traditional Solicitation and designated as a sheltered market exclusively for Small Local Business Enterprises (SLBEs). The City of Tampa offers a five percent bid discount (not to exceed $10,000) for certified SLBE vendors, with four identified certified firms: Commski LLC, SAT Industrial Supplies & Solutions LLC, Tensus Technology LLC, and YOUR TECH Solutions LLC. An additional two percent evaluation discount is available for bidders voluntarily complying with criminal history screening practices. The determination letter was approved effective December 11, 2025, with no specific subcontracting goals established for this procurement.