26-8681_Solicitation.pdf

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

INVITATION TO NEGOTIATE (ITN)

FOR

WATERSPORTS INSTRUCTION

AT SUGDEN REGONAL PARK

SOLICITATION NO.: 26-8681

STEPHANIE BOWDEN, PROCUREMENT STRATEGIST, II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-8929

Stephanie.Bowden@collier.gov (Email)

SOLICITATION PUBLIC NOTICE

INVITATION TO NEGOTIATE (ITN)

NUMBER:

26-8681

PROJECT TITLE: WATERSPORTS INSTRUCTION AT SUGDEN REGIONAL PARK

PRE-PROPOSAL CONFERENCE: AUGUST 7, 2026, at 1:30 P.M.

LOCATION: PROCUREMENT SERVICES DIVISION, CONFERENCE ROOM A, 3295

TAMIAMI TRAIL EAST, BLDG C-2, NAPLES, FLORIDA 34112

ITN OPENING DAY/DATE/TIME: AUGUST 31, 2026, at 3:00 P.M.

PLACE OF ITN OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:

https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Parks & Recreation Division (hereinafter, the “Division or Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Negotiate (hereinafter, “ITN”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and “Vendor.”

BACKGROUND

Sugden Regional Park is a waterfront park that boasts a beautiful view of Lake Avalon with one Collier County’s only fresh water beaches. At Sugden Regional Park, water skiing and sailing classes for able bodied and special needs individuals are offered throughout the year, including individual and group classes, and summer camp programming. The team at Sugden Regional Park host an extremely popular summer camp programming specifically for water skiing and sailing instruction. County resources are not capable of hosting expanded opportunities for instruction on the lake; however, the County is dedicated to providing best-in class recreation instruction and opportunities to the community. This opportunity opens the door for new ideas for community engagement with a long-term partnership. As such, proposers are encouraged to incorporate additional services to the extent possible:

• Rentals-Paddle Board, Canoe, Kayak

• Classes-Water Safety, Kayak Class, Fishing

• Events-Races, Fishing Tournament

• Features-Obstacle Course Floating

• Wellness-Paddleboard, Yoga, Volleyball

• Instructional and Fitness Classes on the Lake

LOCATION

All services shall be conducted at Sugden Regional Park located at:4284 Avalon Drive, Naples, FL 34112

The resultant awarded Agreement does not grant exclusive possession or exclusive operational rights over the location and property.

The County may permit concurrent activities, programs, or third-party access as deemed appropriate.

https://procurement.opengov.com/portal/collier-county-fl https://maps.google.com/?q=4284%20Avalon%20Drive,%20Naples,%20FL34112

AWARD AND TERM OF AGREEMENT

Collier County reserves the right to select one, or more than one Proposers for award as deemed the best value to the County; however, it is the intent to:

• Single awardee

The agreement term is intended to be for three (3) years with three (3) one (1) year renewals.

DETAILED SCOPE OF WORK

1. SERVICES

1.1. INSTRUCTIONAL SERVICES

1.1.1. Water skiing, wake surfing, and/or sailing instruction for beginners through advanced participants.

1.1.2. Individual and group instruction.

1.1.3. Youth and adult programming.

1.1.4. Skill-based progression and safety instruction.

1.2. ADAPTIVE AND INCLUSIVE RECREATION PROGRAMMING

1.2.1. Adaptive skiing and sailing instruction for individuals with physical, cognitive, or sensory disabilities.

1.2.2. Programming designed to accommodate the Wounded Warrior Project participants, veterans, and seniors.

1.2.3. Use of adaptive equipment and modified instruction techniques as appropriate.

1.2.4. Staff trained in adaptive recreation and inclusion best practices.

1.3. SUMMER CAMP PROGRAMS

1.3.1. Development and operation of summer camp programs incorporating skiing and/or sailing.

1.3.2. Summer camp programming and scheduling to be done in conjunction with Parks and Recreation staff on a yearly basis.

1.3.3. Camps shall be age-appropriate and include structured instruction, supervision, and safety oversight.

1.3.4. Camps must comply with all applicable County, State, and Federal regulations.

1.4. ADDITIONAL SERVICES

1.4.1. The Vendor may request in writing to provide additional related services at any point during the resultant contract, which shall be subject to review and approval by the County Manager or Designee. Upon approval, the additional services may go into effect. In the event that the additional services requested require the use of subcontractor(s), all applicable permits, licenses, and insurances must be provided to the County. Subcontractor(s) shall comply with, at minimum, the same insurance requirements outlined in the resultant contract; however, the County reserves the right to increase the insurance requirements for subcontract(s) based on the proposed services. All subcontractors are subject to County Manager or designee approval. The County reserves the right to reassess the commission to the County prior to approval of additional services.

1.4.2. The County Manager or designee may request, in writing, that the vendor provide additional related services at any point during the resultant contract. The vendor shall have 30-days to review and respond to the written request. If the vendor agrees to provide the requested services, the additional services may go into effect within a timeline agreed upon, in writing, by both parties. If the additional service requests is denied by the vendor, the County reserves the right move forward with procuring the requested services from an additional vendor.

1.4.3. The services listed above do not represent an exhaustive list of services but do present the minimum service requirements expected by the County.

2. EQUIPMENT/VESSELS

2.1. County-Owned Boats:

2.1.1. The County currently owns two (2) boats which may be made available for vendor use, please see Exhibit A – Sugden

Equipment List.

2.1.2. Use of County-owned boats is contingent upon:

2.1.2.1. Proof of insurance meeting County requirements.

2.1.2.2. Compliance with all safety and operational standards.

2.1.3. Any damage to County owned property at the fault of the vendor will be the vendor's financial responsibility.

2.1.4. The Vendor shall be responsible for all fuel purchases.

2.1.5. The Vendor shall be responsible for all maintenance and repairs required for the boat(s) during the term of a resultant agreement. The boat(s) shall remain a County asset at all times during the term of a resultant agreement.

2.1.6. The boat(s) shall remain at Sugden Regional Park at all times unless off-site repairs or maintenance are required.

2.1.6.1. Off-site repairs and maintenance must be coordinated with the County Manager or designee at least three (3) calendar days in advance.

2.1.7. The County reserves the right to install GPS tracking and speed monitoring systems on County-owned boats.

2.2. Vendor-Owned Boats:

2.2.1. Vendors may elect to use their own vessels. Vendor’s vessels must be approved by the County Manager or designee prior to use at the facility.

2.2.2. Vendor-owned vessels must meet all applicable safety, licensing, inspection, and insurance requirements.

2.3. The Vendor shall be responsible for all fuel purchases.

3. FEES AND PRICING

3.1. Vendor’s proposed fees shall be included in the proposal for this solicitation. New fees or requests for prices changes must be approved, at minimum, 30-days in advance, by the County Manager or Designee.

3.2. Vendor Shall:

3.2.1. Use point-of-sale (“POS”) electronic cash machines or other electronic accounting control equipment for the proper control of all payments. All sales transactions must be accompanied by a receipt and provided to the customer.

3.2.2. Be responsible for merchant fees incurred on Vendor’s system.

3.2.3. Daily cash management and deposit of monies.

3.2.4. Credit/debit card processing capabilities.

4. LICENSING, CERTIFICATIONS, AND INSURANCE

4.1. Vendors, and any subcontractors must demonstrate compliance with all applicable requirements, including but not limited to:

4.1.1. Boating licenses for all equipment operators, to include U.S. Coast Guard Boating & Captains Certification.

4.1.2. Appropriate boating and instructional certifications as required by applicable county, state, and federal regulations.

4.1.3. Collier County Business Tax Receipt, if primary address is within Collier County. Local Business Tax Receipt if primary address is outside Collier County.

4.1.4. State and federal maritime and safety regulations.

4.1.5. Commercial general liability insurance, marine insurance, and any additional coverage required by the County.

4.2. Licenses, certifications, and business tax receipts (if required by the applicable municipality) must be submitted in conjunction with the vendor’s proposal for proposal consideration by the County.

5. EMPLOYEES; MANAGERS

The Vendor shall employ people to work at the facility who are neat, clean, well-groomed and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent employees, who are physically capable of performing their employment duties and the County may require the Vendor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Collier County property is not in the best interest of the County.

All Vendor employees shall wear shirts with the Vendor’s logo or other identifying marking. The Vendor shall have an experienced manager overseeing the program operations at all times when open for business. When the manager is absent, the operation shall be directed by an assistant manager, experienced and trained in safe boating operations and at least twenty-one (21) years of age.

Vendor is required to comply with County Ordinance 2004-52, as amended, for all employees and subcontractors. Background checks are valid for five (5) years and the Vendor shall be responsible for all associated costs to the Facilities Management Division.

This may include, but not be limited to, checking federal, state, and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. All employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Vendor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Vendor during the time period in which their background check is valid. The Manager shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@collier.gov) whenever an employee assigned to Collier County separates from their employment. Failure to notify within four (4) hours of separation may result in a deduction of $500.00 per incident.

6. COMMISSION TO COUNTY

6.1. Collier County shall make available the recreation programs as a flat annual fee to the County as further negotiated by the

County and awarded Vendor. Annual payment shall be paid monthly, in twelve equal installments, to the County by the fifteenth (15th) day of each month for the preceding month.

6.2. In the event of a declared natural disaster or environmental concerns that do not allow for program operations, the monthly revenue to the County will be prorated to reflect the closure. The County Manager or designee will determine the length of the closure. In regard to environmental concerns, these may be identified by any authorized county, state, or federal agency or third-party vendor conducting water quality testing on behalf of the county.

mailto:DL-FMOPS@collier.gov

7. DEFAULT IN PAYMENT

If the payments are not received within thirty (30) days after the normal monthly due date, then the County may take possession of the Vendor’s assets on County property and may terminate the Agreement. Vendor’s failure to remit any such payment shall be considered a material breach of the Agreement.

8. NOT A LEASE

No part, parcel, building, structure, equipment or space is leased to the Vendor. The Vendor is not a lessee. The Vendor’s right to operate the ski and sailing program shall continue only so long as the ski and sailing program operation complies with the undertakings, provisions, agreements, stipulations and conditions of this awarded Agreement. The County retains the right to continue operating community programming at Sugden Regional Park.

9. MAINTENANCE, SUPPLIES AND EQUIPMENT

The Vendor shall be responsible for the proper care and daily maintenance of program equipment at Sugden Regional Park. Please see Exhibit A – Sugden Equipment List, for the current program equipment available.

Should the Vendor determine that the equipment is in non-working order, and its value is above one thousand dollars ($1,000); and the County Manager or designee determines the equipment is non-functioning, the County Manager or designee shall determine if the County will purchase a new (and similar piece of equipment) at the County’s expense. Any replacements of equipment should be coordinated by the County Manager or designee. Replacement equipment with a value less than one-thousand dollars ($1,000) shall be the responsibility of the Vendor. Should the County Manager or designee determine that the cause of the damage was a direct result of the negligence by the Vendor; the County may invoice the Vendor for the replacement cost, or a portion of the replacement cost.

The Vendor shall have the right to use County equipment that may be presently used in conjunction with the program operations.

Any equipment that is lost, stolen, or damaged shall be replaced or repaired at the expense of the Vendor; ordinary wear and tear is expected. Upon the expiration of the Agreement, the Vendor shall quietly and peacefully, redeliver said inventory to the County.

10. FACILITY IMPROVEMENTS

10.1. All structures and improvements, including requested Capital improvements, shall become the property of Collier County at the end of the resultant Agreement. Any improvements made for the benefit of the Vendor shall be paid for by the Vendor after approval from the County Manager or designee. The County is to be provided receipts of all expenses for improvements.

10.2. All improvements must be approved by the County Manager or designee and follow all applicable local, state, and federal building, permitting, and zoning regulations.

11. NO IMPROPER USE

11.1. The Vendor will not use, nor suffer or permit any person to use in any manner whatsoever, any area of Sugden Regional Park for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county, or municipal ordinance, rule, order, or regulation, or any governmental rule or regulation now in effect or hereafter enacted or adopted.

11.2. The Vendor shall maintain sanitary, neat, and safe, , and orderly operations at all times, to ensure maximum value to guests.

There shall be no living quarters, nor shall anyone be permitted to live on the premises.

11.3. Vendor shall not remove from Sugden Regional Park any personal property brought thereon or any replacements thereto by the Vendor for the purpose of this Agreement, except such items as may be removed with the express written permission of the County Manager or designee.

12. INCIDENT REPORTING REQUIREMENTS

In the event of a safety or security accident or incident to employees, visitors, and/or property resulting in direct operations of the program, the Vendor must communicate to the Collier County Parks and Recreation Division Director, or designee, within one hour of the incident, followed by a written incident report (forms will be provided to the awarded Vendor).

The vendor must ensure that hold harmless and waiver documents are in place for the participants.

RESPONSE FORMAT AND EVALUATION GRADINGCRITERIA FOR DEVELOPMENT OF SHORTLIST:

1.1 Proposers are encouraged to review the Invitation to Negotiate Instructions, which includes the evaluation process.

1.2 For the development of a shortlist, the following Evaluation Criteria will be utilized by the County’s Selection Committee to score each proposal. Proposals must address all the following criteria:

No. Evaluation Criteria Maximum Points

1 Cover Letter/Management Summary 5 Points

2 Certified Woman and/or Minority Business Enterprise 5 Points

3 Business Plan 20 Points

4 Commission to the County 20 Points

5 Experience and Capacity of the Firm 20 Points

6 Specialized Expertise of Team Members 20 Points

7 Local Vendor Preference 10 Points

TOTAL 100 Points

Detailed Criteria Descriptions are further described below. Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or the proposal may be deemed non-responsive.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available)

Provide a cover letter that includes:

• The Proposer’s philosophy in providing the services requested.

• Name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Note:

Submission of a proposal certifies that the Proposer will accept any awards as a result of this ITN.

EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE (5 Total Points Available)

Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Woman and/or Minority Business Enterprise.

EVALUATION CRITERIA NO. 3: BUSINESS PLAN (20 Total Points Available)

Include but not limited to:

• Detailed plan of approach (including major tasks and sub-tasks).

• Detailed timeline for service start-up. For example – hiring timelines, length of time to train staff, begin programming, etc.

• Proposed prices for services.

• Provide a detailed Marketing Plan for services.

• Proposer are encourages to incorporate additional services to the extent possible; these will be considered favorable enhancements to the County.

• The County reserves the right, at its sole discretion, to expand and/or refine the services during the negotiations stage, prior to the award of an Agreement.

• Proposers must be prepared to adjust their proposed methodologies, costs, and timelines.

• Licenses, certifications, and business tax receipts (if required by the applicable municipality) must be submitted in conjunction with the vendor’s proposal

EVALUATION CRITERIA NO. 4: COMMISSION TO THE COUNTY (20 Total Points Available)

The proposer must include the following table with the projected total annual commission to the County for the scope of services described in this ITN.

Service Location Proposed Annual Commission to the County

Sugden Region Park $

EVALUATION CRITERIA NO. 5: EXPERIENCE AND CAPACITY OF THE FIRM (20 Total Points Available)

• Firm and subcontractors’ qualifications, capacity, skills, and financial strength, and number of years of experience in providing the required services.

• Team members’ successful collaboration on previous projects.

• References: Submit three (3) through ten (10) references using the County’s Reference Form. Include up to two additional pages per project to illustrate relevant experience. The references must be for projects within the last five

(5) years whose projects are of a similar nature, size, scope and complexity of this solicitation.

EVALUATION CRITERIA NO. 6: SPECIALIZED EXPERTISE OF TEAM MEMBERS (20 Total Points Available)

• Description of the proposed contract team and the roles.

• Brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services.

• Letters of intent for sub-contractors/vendors.

EVALUATION CRITERIA NO. 7: LOCAL VENDOR PREFERENCE (10 Total Points Available)

Local business is defined as the Proposer having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the Proposer’s staff operates and performs business in an area zoned for the conduct of such business.