26-8634_Solicitation_.pdf

(Template Version 1)

COLLIER COUNTY

BOARD OF COUNTY COMMISSIONERS

REQUEST FOR PROPOSALS (RFP)

FOR

PLANNING AND REGULATION STAFFING

SOLICITATION NO.: 26-8634

VALESKA ESCOBAR, PROCUREMENT STRATEGIST II

PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FLORIDA 34112

TELEPHONE: (239) 252-2220

Valeska.Escobar@collier.gov

SOLICITATION PUBLIC NOTICE

REQUEST FOR PROPOSALS

(RFP) NUMBER:

26-8634

PROJECT TITLE: PLANNING AND REGULATION STAFFING

DUE DATE: MARCH 12, 2026, AT 3:00 PM EST

PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION

3295 TAMIAMI TRAIL EAST, BLDG C-2

NAPLES, FL 34112

All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding

System: https://procurement.opengov.com/portal/collier-county-fl.

INTRODUCTION

As requested by the Development Review Division (hereinafter, the “Division or Department”), the Collier County

Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for

Proposals (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified Proposers in accordance with the terms, conditions and specifications stated herein, in the Solicitation and/or attachments. The

Proposers, at a minimum, must achieve the requirements of the Specifications, Scope of Services, or Scope of Work stated herein. All references to “Proposer” are also referred to as “Consultant,” “Firm,” “Offeror,” “Contractor,” and

“Vendor.”

The historical countywide expenditure is approximately $1,000,000 per fiscal year. This amount is for reference only, and no minimum amount is guaranteed or implied; future expenditures will be based on available County Department budgetary funding.

BACKGROUND

In order to manage increased workloads during peak business periods without the burden of incurring long-term costs associated with hiring permanent employees, Growth Management Community Development Department has supplemented staff, as needed, by contracting with a professional staffing and service firm.

The intent of this solicitation does not include hiring individuals involved in professional service areas that would conflict with the Consultants' Competitive Negotiation Act (CCNA) per Florida Statute § 287.055. The intent of these services is to augment building inspections and other services not falling within the parameters of CCNA.

AWARD AND TERM OF AGREEMENT

Collier County reserves the right to select one, or more than one Proposers for award as deemed the best value to the

County; however, it is the intent to:

• Single/Primary Awardee

The results of this solicitation may be used by other County departments/divisions once awarded.

The agreement term is intended to be for (3) years with two (2) one (1) year renewal option.

Prices shall remain firm for the initial term of the awarded Agreement. See section 3 below for additional information on price modifications.

DETAILED SCOPE OF WORK

The County is seeking a firm to provide comprehensive staffing and service support to the Growth Management https://procurement.opengov.com/portal/collier-county-fl

Community Development Department for operation requirements for planning and regulation. Collier County is closed on Holidays. See Exhibit 1 – Holiday Calendar (2026).

The firm will provide services to augment Growth Management Community Development Department Staff, which include but are not limited to the following functions:

• Building Code – Permitting, Plan Review and Inspection services

• Planning and Zoning - Permitting and Review services

• Land Development, Engineering and Environmental - Permitting, Plan Review and Inspection services

• Addressing - Technical Spatial Data Processing services

• Any associated supporting functions

• Other planning and regulatory services as needed

1. FIRM REQUIREMENTS:

1.1. Must adhere to all State of Florida and County Laws and Ordinances in the review or completion of responsibilities assigned under this agreement and must be licensed pursuant to their trades and rules and regulations of the State of

Florida governing statutes.

1.2. Must respond to the County’s request for service within three business days from the point of contact and must provide a potential candidate within two weeks of the initial request.

1.3. Must be able to provide State of Florida credentialed architects, engineers, inspectors, testers, and other identified positions by the Growth Management Community Development Department.

1.4. Must provide a communication and escalation strategy for personnel not performing their assigned responsibilities.

1.5. During the first three months of the contract, the firm must collaborate with the County to develop performance metrics, tracking services, positions, costs, schedule completion / overruns, anticipated and unanticipated risks, etc.

Maintain performance and risk management measurement tracking reports and provides to project manager upon request.

1.6. Provide monthly billing statement/invoice identifying the positions, services, and hours in “line item” detail by function.

1.7. All records produced on behalf of Collier County are subject to the State of Florida Public Records Law and public records retention schedules.

1.8. Provide Information Technology resources and equipment, as necessary, to assign staff that are compatible with

Collier County Information Technology system protocols and available to provide all provisions of the services required by the scope of services.

1.9. Provide equipment and resources to assigned staff (other than information technology resources) that shall include vehicles or trucks for building inspections or other services as a part of this RFP.

1.10. Allow the County to reject employees from the firm’s pool of candidates, at the County’s sole discretion.

1.11. All inspections requested prior to 8:30 a.m. shall be performed on the same business day. Any inspection request made after 8:30 a.m. shall be inspected on the next business day.

1.12. Issue all permits required for development including plan review process, inspections, and certificates of occupancy in accordance with all applicable Collier County Ordinances.

1.13. Review construction plans submitted to ensure compliance with the Land Development Code and all local and state building codes.

1.14. Ensure that all construction activities are permitted and inspected in strict conformance with County’s codes and ordinances.

1.15. Make periodic inspections of onsite construction work and enforce specifications and standards set forth in applicable County ordinances, codes, and laws.

1.16. Provide information concerning zoning and building codes to the general public, builders, developers, Board of

County Commissioners and Planning and Zoning Commission.

1.17. Review, approve, and conduct onsite inspections of all new developments for compliance with plans and applicable ordinances.

2. SPECIFIC PERSONNEL REQUIREMENTS:

2.1. Building Official

Manages and directs daily work of personnel engaged in reviewing construction plans, issuing permits, and inspecting structures throughout the County.

Provides final code interpretation; FEMA regulations, explains intent and purpose of ordinances, code provisions and local building regulations, requirements for contractors, homeowners, engineers, architects, and attorneys.

Schedules, audits and performs inspections, job site walk-through, and project reviews, consults with contractor licensing and Code Enforcement for determinations of violations to the code.

Review, consult, and issue request for early work scopes; approves requests for temporary and final certificates of occupancy.

Discuss process, procedures and coordination with local fire district and health department regarding policies and enforcement of state, federal and local requirements.

Investigates failures due to faulty construction; revokes permits as needed.

Meets with the Board of Adjustment and Appeals as needed.

Conducts research of expired, cancelled, voided or open permits, and determines appropriate courses of action to resolve permitting issues to include research, extending permits, and cancelling permits.

Prepares for, attends, and testifies in Code Enforcement Board hearings, courtroom hearings and judicial proceedings as needed.

Informs and educates government officials, business owners, and homeowners on building inspections, contractor licensing and/or violation/code issues and regulations.

Examines construction plans and specifications for buildings, residence dwellings and/or other structures to determine compliance with the provisions of the county's building, mechanical, electrical and plumbing codes, zoning ordinance for issuance if building permits.

Identifies any defects or inadequacies; prepares plan check correction reports; requires corrections be made to meet the requirements of pertinent county codes; approves plans that comply.

Reviews site development plans, construction/engineering plans, permit applications, and specifications to ensure compliance with applicable codes, ordinances, and engineering standards; reviews engineering reports, changes to construction plans; provides recommendations, comments on development plans.

Reads and interprets blueprints, construction plans, specifications and technical drawings; reviews same for compliance with applicable engineering codes, ordinances and regulations; prepares energy calculations and fixture counts.

Completes submission documents for review and audit by the Insurance Services Organization (ISO) for Community

Rating System (CRS) and the Building Code Effectiveness Grading System (BCEGS).

Building Code Administrator license through Florida Department of Business and Professional Registration

(DBPR) is required.

2.2. Architect

2.2.1. Building Code

Interprets, explains, and ensures architecture compliance with applicable codes, ordinances, resolutions, regulations, standards, specifications, policies, and procedures, as well as approved construction plans; research codes, architectural standards, or other resources as needed; initiates any actions necessary to correct deviations or violations.

Reviews site development plans, construction plans, permit applications, and specifications to ensure compliance with applicable codes, ordinances, and architectural standards; reviews changes to construction plans; provides recommendations and comments on development plans.

Performs site visits or field inspections of projects and developments; inspects projects to ensure compliance with approved plans and specifications; conducts inspections or collects data at sites; sets elevation; takes photographs and measurements of field conditions.

Minimum Requirement: Bachelor’s degree in architecture and Standard Plans Examiner license through DBPR are required.

2.2.2. Engineering, Planning and Zoning

Conducts plan review of site development and site improvement plans for compliance with the Land Development

Code (LDC) that would normally be associated with obtaining a building permit including architectural review.

Conducts research, reviews, and prepares for approval building permits, zoning certificates for all businesses obtaining occupational licenses, temporary use permits and building permits.

Performs engineering analysis and prepares engineering reports; evaluates problems and recommends solutions.

Florida Certified Professional Architect qualification is required.

2.3. Plans Examiner

2.3.1. Building Code

Examines construction plans and specifications for buildings, residence dwellings and/or other structures to determine compliance with the provisions of the County’s Building, Mechanical, Electrical and Plumbing codes, and Zoning

Ordinance for issuance of building permits.

Identifies any defects or inadequacies; prepares plan check correction reports; approves plans that comply.

Reviews corrections and changes submitted for plans that were rejected and revisions to plans that originally passed and already permitted; prepares and files code compliance reports.

Reads and interprets blueprints, construction plans, specifications, and technical drawings; reviews same for compliance with applicable engineering codes, ordinances and regulations; prepares energy calculations and fixture counts.

Approves permits for construction; calculates and assesses proper fees for permits and/or inspections.

Must possess and maintain Building Plans Examiner license in the specific category to perform plans review in the State of Florida.

2.3.2. Engineering, Planning and Zoning

Interprets, explains, and ensures engineering compliance with applicable codes, ordinances, resolutions, regulations, standards, specifications, policies, and procedures, as well as approved construction plans; research codes, engineering standards, technical manuals, or other resources as needed; initiates any actions necessary to correct deviations or violations.

Reviews site development plans, construction/engineering plans, permit applications, and specifications to ensure compliance with applicable codes, ordinances, and engineering standards; reviews engineering studies, engineering reports, and cost estimates; reviews changes to construction plans; provides recommendations and comments on development plans.

Must possess a bachelor's degree. Bachelor's degree in engineering is preferred.

2.4. Code Inspector

2.4.1. Building Code

Travels to construction site locations and performs field inspections of new or existing buildings during various stages of construction and remodeling to ensure compliance with applicable building, electrical, plumbing, gas, and mechanical codes.

Reviews quality of installation and workmanship of various components and systems to ensure proper installation and function.

Provides direction when deficiencies or violations are discovered; issues citations for noncompliance with appropriate codes; suspends construction as necessary.

Observes job site safety of projects on county property; ensures proper hazard signage to limit danger of injury to construction personnel, the public, the neighbors, site visitors, and other inspectors.

Must possess and maintain Building Inspector license in the specific category to perform inspections in the

State of Florida.

2.4.2. Engineering

Performs site visits, field inspections, or land surveys of projects and developments; inspects projects to ensure compliance with approved plans and specifications; conducts inspections or collects data at sites; performs surveying to collect data; sets elevation; takes photographs and measurements of field conditions.

Reviews sewer video recordings using a Pipeline Assessment Certification (PAC) certified technician under the direction of a Florida registered professional engineer and provides findings report that conforms to PAC and Collier

County Public Utilities District (CCPUD) standards.

Performs engineering analysis and prepares engineering reports; evaluates problems and recommends solutions.

Must possess and maintain a Florida Professional Engineer License with emphasis in building construction and design.

2.5. Permit Technician

Provides customer service and administrative/clerical support for the issuance of building and development permits.

Receives permit applications and supporting documentation.

Determines what information and actions are needed to approve permit depending upon the nature/type of the permit requested.

Conducts Research of Collier County Land Development Code (LDC) and Planned Unit Developments (PUD) to determine setbacks and/or verify that structures can be constructed; interprets LDC, PUD, County Ordinances and other codes, regulations, and standards as they apply to each permit application.

Verifies contractor license validity, determines spot survey and FEMA requirements for each permit application.

Issues permit(s) upon receipt of all documentation and required approvals.

Calculates and issues related payment slips.

One (1) year of experience conducting research and reviewing plans is preferred.

3. PRICE MODIFICATIONS

Price increase requests may be submitted on an annual basis after the initial term of the contract. Retroactive price adjustments are not authorized. All requests must be submitted to the County Representative or designee. Any requested adjustment shall be fully documented and submitted to the County no less than thirty (30) days prior to the contract anniversary date. Any approved cost adjustments shall become effective as of the anniversary date or upon

Procurement Director/Board approval.

3.1 Contractor shall provide supporting documentation justifying price increases (examples: Contractor’s material agreements, distributor invoices, proof of fuel increases, etc.).

3.2 County Representative or designee shall analyze prices to determine if increases are fair and reasonable using the following methods: price competition (reviewing competitive bids or offers), market prices, historical prices, or independent estimates.

3.3 Contractor shall continue to provide the services at the current agreement prices during the review process.

3.4 The Procurement Director has the authority to approve price adjustments in accordance with the Procurement

Ordinance, as amended.

3.5. Price increase requests are not guaranteed. If approved, the Procurement Director or designee will notify the

Contractor in writing with the effective date of any approved price increases.

The County may, after examination, refuse to accept the adjusted costs if they are not properly documented, are considered to be excessive, or if decreases are considered to be insufficient. In the event the County does not wish to accept the adjusted costs, and the matter cannot be resolved to the satisfaction of the County, a contract termination will have to be processed.

RESPONSE FORMAT AND EVALUATION GRADING CRITERIA FOR DEVELOPMENT OF

SHORTLIST:

1.1. Proposers are encouraged to review the Request for Proposals Instructions, which includes the evaluation process.

1.2. For the development of a shortlist, the following Evaluation Criteria will be utilized by the County’s Selection

Committee to score each proposal. Proposals must address all the following criteria:

No. Evaluation Criteria Maximum Points

1 Cover Letter/Management Summary 5 Points

2 Certified Woman and/or Minority Business

Enterprise

5 Points

3 Technical Proposal 20 Points

4 Experience and Capacity of the Firm 30 Points

5 Cost of Servies to the County 30 Points

6 Local Vendor Preference 10 Points

TOTAL 100 Points

Detailed Criteria Descriptions are further described below. Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or the proposal may be deemed non-responsive.

EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points

Available)

Provide a cover letter that includes:

• The Proposer’s philosophy in providing the services requested.

• Name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal.

Note: Submission of a proposal certifies that the Proposer will accept any awards as a result of this

RFP.

EVALUATION CRITERIA NO. 2: CERTIFIED WOMAN AND/OR MINORITY BUSINESS ENTERPRISE

(5 Total Points Available)

Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified

Woman and/or Minority Business Enterprise.

EVALUATION CRITERIA NO. 3: TECHNICAL PROPOSAL (20 Total Points Available)

Provide a technical proposal specifically addressing how it intends to comply with the County’s scope of work requirements, including:

• Provide specific approach to successfully completing scope of work.

• Indicate your firm’s quality assurance/quality control process that you will implement should your firm be awarded a contract.

• Positions available to fulfill the County’s scope of work.

EVALUATION CRITERIA NO. 4: EXPERIENCE AND CAPACITY OF THE FIRM (30 Total Points

Available)

Demonstrate key parts of your firm’s experience that make you uniquely qualified to perform these services for the

County, including:

• Provide resume of assigned project “lead” for County’s scope of work and any other key personnel that will be assigned to our account.

• Provide information that documents your firm’s and subcontractors’ qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services.

• Describe the various team members’ successful experience in working with one another on previous projects. Please detail contributions that the team members have made within these projects, and how their contributions were measured.

• Provide justification that your firm is better at providing the services requested than your competitors.

The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients within the last 5 years whose projects are of a similar nature to this solicitation as a part of their proposal.

Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and complexity of this project using Form 5, which is provided. Proposers may include two (2) additional pages for each project to illustrate aspects of the completed project that provide the information to assess the experience of the

Proposer on relevant project work.

EVALUATION CRITERIA NO. 5: COST OF SERVICES TO THE COUNTY (30 Total Points Available)

The Growth Management Community Development Department may have a specific need to have full or part time staffing available for various positions. As identified in Table 1, please provide a list of hourly rates per position titles

(1-5 as shown below). The firm shall provide hourly rates for ALL positions listed (1-5). This table must be completed in order to be responsive. The hourly rates are to be used as a flat rate charge and there will be no additional markup allowed.

Table 1. Hourly Rates

Line # Position Title Hourly Rate

1 Building Official

2 Architect

3 Plans Examiner

4 Code Inspector

5 Permit Technician

TOTAL

The County reserves the right to negotiate the proposed amount.

EVALUATION CRITERIA NO. 6: LOCAL VENDOR PREFERENCE (10 Total Points Available)

Local business is defined as the Proposer having a current Business Tax Receipt issued by the Collier or Lee County

Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the

Proposer’s staff operates and performs business in an area zoned for the conduct of such business.