26-8618_-_Generator_Bid_Schedule.xlsx

This is a bid schedule document for Invitation to Bid 26-8618 issued by the Collier County Board of County Commissioners Procurement Services Division on behalf of the Public Utilities Water Division for Generator Maintenance and Repair Services covering both portable and stationary generators. The solicitation is divided into two groups for award purposes: Group 1 addresses portable generators and Group 2 addresses stationary generators, with the County intending to award on a primary and secondary basis for each group. The scope of work encompasses preventive maintenance programs with quarterly, biannual, or annual visual inspections and full-load testing; emergency repair services available 24/7/365 with a four-hour response requirement; load bank testing across three capacity ranges (1-400 KW, 401-1,000 KW, and above 1,000 KW); generator rentals at five power ratings (50 KW, 100 KW, 150 KW, 200 KW, and 250 KW) with daily, weekly, and monthly pricing options; and fuel polishing services. Non-emergency work must be completed within three working days of request, while emergency services must relieve the urgent situation within 24 hours of the County's initial request. Bids are due March 24, 2026, at 3:00 PM EST and must be submitted electronically through the Collier County Procurement Services Division Online Bidding System. The contract term is three years with two optional two-year renewal periods.

Bidders must provide firm pricing for 180 calendar days from the bid opening date and complete all line items in the bid schedule, including hourly rates for Generator Technicians and Apprentices/Helpers for non-emergency work (Monday through Friday, 7:00 a.m. to 5:00 p.m.) and overtime work (Saturday, Sunday, all holidays, and before 7:00 a.m. or after 5:00 p.m. on weekdays), with a fixed Emergency/Urgent Fee of $250.00 identified in the schedule. Strict markup limits are enforced with subcontractors capped at 15 percent markup, parts and materials at 10 percent markup, and rental equipment at 10 percent markup, with no markups permitted on freight, taxes, or similar ancillary charges. Failure to complete all line items may render a submission non-responsive. Qualified bidders must demonstrate a minimum of five years' experience in generator service, repair, and installation at facilities with emergency applications and must be capable of servicing generators manufactured by Caterpillar, Cummins, Generac, John Deere, Kohler, Magnum, and Onan, with power capacities ranging from 7 kilowatts to 2,000 kilowatts. Historically, County departments have spent approximately $1,500,000 annually on generator maintenance and repair services; however, the County notes that this historical spending may not be indicative of future spending patterns, and no specific budget allocation or award value guarantee is provided. All bidders must comply with mandatory requirements including E-Verify enrollment, workers' compensation insurance at statutory Florida limits, Commercial General Liability of $1,000,000 per occurrence with $2,000,000 aggregate, Automobile Liability of $1,000,000 per occurrence, submission of a bid bond equal to five percent of the cost proposal, and Payment and Performance Bonds at 100 percent of the contract award amount if the award exceeds $200,000.