26-14JS_Scope_of_Work.pdf

November 20, 2025

CONSTRUCTION SCOPE OF WORK

SARASOTA BAY RESILIENCE INITIATIVE –

ITB #26-14JS BAYFRONT PARK SEAWALL RECONSTRUCTION

Table of Contents Section 1 – Objective

1.1 General

1.2 Funding/Authority

1.3 Project Objectives

Section 2 – Background Section 3 - Scope of Work

3.1 Demolition

3.2 Construction

3.3 Responsibilities of the Contractor:

3.4 Grant Deadlines

3.5 Environmental Permit Deadlines

3.6 Hours of Operation

3.7 Schedule of Known Park Events

3.8 Pre-Construction and Progress Meeting Frequency and Reporting Requirements

3.9 Contractor Submittal Requirements

3.10 Construction Drawing Specifications

List of Attachments Attachment A.1 – Marine Structural Drawings Attachment A.2 – Civil Drawings Attachment A.3 – Electrical Drawings Attachment A.4 – Landscape Drawings Attachment B – City of Sarasota FDEP Grant Agreement Attachment C – City of Sarasota WCIND Grant Agreement Attachment D – FDEP Environmental Exemption

Section 1 – Objective

1.1 General

The City of Sarasota (City) is seeking a qualified and experienced Bidder to replace approximately 1,500 linear feet of bulkhead fronting the marina located at Sarasota Bayfront Park in Sarasota, Florida. The overall goal of the project is to implement City-wide resilience measures at Sarasota Bayfront Park through a bulkhead replacement that raises the elevation of the bulkhead cap and surrounding upland areas to accommodate future water level conditions associated with sea level rise.

Given potential funding restrictions, the City has separated the 1,500 linear feet of bulkhead into two design scopes so that construction can be completed in phases if needed. Phase I is from Station 0+00 to 7+25 and Phase II continues the bulkhead from Station 7+25 to 15+00. The City is seeking a qualified and experienced Bidder to complete Phase I construction including a transition from Phase I to the existing conditions, if funding restrictions limit the project footprint to only Phase I. The City also requests a bid price for completion of Phases 1 and 2, in the event additional funds become available and the project can continue directly into Phase 2. Otherwise, Phase 2 would occur at later date, when additional funds are secured.

1.2 Funding/Authority

This project has two main sources of funding, both of which are grants. The City of Sarasota has received a Florida Department of Environmental Protection (FDEP) Resilient Florida Grant as well as a West Coastal Inland Navigation District (WCIND) Grant , to help fund Citywide resilience initiatives, including the Sarasota Bayfront Park Bulkhead Project. As of August 2025, the City has requested additional FDEP funding to support the full 1,500 linear feet bulkhead project footprint. Results of the funding request will not be available until Winter 2025/2026. Grant documentation are available and shall be read by qualified Bidders in full, and are attached to this document as Appendix B and C.

1.3 Project Objectives

• The overall project goal is to increase resilience at Bayfront Park through restoration and/or replacement of the following major components: 1) bulkhead, 2) Baywalk sidewalk 3) potable water services, 4) landscaping and irrigation, and 5) electrical systems services.

• The selected Contractor shall provide construction services to facilitate the replacement of the full 1,500 linear feet footprint (Phase 1 and 2) or the 725 linear feet footprint of Phase 1 bulkhead with associated transition detail located along Bayfront Park. Services shall also include the associated upland improvements including the upland grade elevation increase, new landscaping and hardscaping, and electrical and potable water service improvements.

• The selected Contractor shall coordinate with Suntex Marinas and the City to maintain the following operations throughout construction:

o Freedom Boat Club o LeBarge Tropical Cruises o Suntex Boat Club & Rentals o Carefree Learner (Next to LeBarge. Owned by Sarasota Co. School District)

• The selected Contractor shall notify Suntex Marinas and the City when sections of new bulkhead and upland improvements are ready for the reinstallation of prefabricated finger pier deck and dock utilities.

Section 2 – Background Sarasota Bayfront Park (Bayfront Park) is located at 5 Bayfront Dr, Sarasota, FL 34236 along Sarasota Bay. The public park amenities include bicycle trails, a canoe launch, equipment rental, walking trails, a pet-friendly park, playground, and two restaurants in proximity. Bayfront Park is owned and maintained by the City of Sarasota. Within the Park’s basin, there is Marina Jack, which is a privately-operated marina owned by Suntex Marinas and Marina Jack Holdings, LLC.

Bayfront Park features a bulkhead along its waterside perimeter. The project scope includes the replacement of approximately 1,500 linear feet of this bulkhead and the associated upland civil, electrical, and landscape improvements as shown on the 100% Construction Drawings. As shown in the 100% Construction Drawings, the design scope has divided the 1,500 linear feet of bulkhead into two phases: Phase I Station 0+00 to 7+25 and Phase II 7+25 to 15+00. The City will decide the construction path forward regarding potential phasing after receipt of bids.

The existing bulkhead material is a mixture of concrete and vinyl sheet piles, both of which are finished with a concrete cap. Fixed prefabricated finger pier decks are attached to the bulkhead throughout the project footprint and marina utilities. Cleats, dock boxes, and pedestals exist on the bulkhead’s concrete cap and the immediate upland. Dock utilities and hardware are owned and maintained by Suntex Marinas. An aerial image of Bayfront Park with the project extent can be seen below in Figure 1.

Figure 1: Project Extent

Section 3 - Scope of Work The selected Contractor shall provide a full range of construction services in the Bayfront Park Bulkhead Replacement Project 100% Construction Drawings. A general description of the anticipated scope of work is provided below.

3.1 Demolition

• Remove all existing benches, bollards, and any other City requested item in the vicinity of the bulkhead proposed footprint and store for re-installation following upland improvements.

• Demolish and dispose of the existing bulkhead cap, upland pathways, trees, and electrical items in accordance with 100% Construction Drawing and selected Phase 1 or Phase 1 & 2 footprint.

• Coordinate with Suntex Marinas for the disconnection of dock utilities, dock hardware removal of existing fender piles, finger piers’ prefabricated deck, dock boxes, pedestals, etc. All dock component related work is to be performed by Suntex Marinas.

3.2 Construction

• Secure any required City Building permits prior to the beginning of construction.

• Perform construction stakeout under the supervision of a professional surveyor and mapper registered in the state of Florida.

• Confirm location of utilities with City and County departments.

• Install turbidity curtains in accordance with 100% Construction Drawings and project permits.

• Install 1,500 linear feet or selected Phase 1 footprint of 725 linear feet of FRP piles with an upland anchor system consisting of concrete deadman tiebacks and helical anchors in accordance with 100% Construction Drawings.

• Install 1,500 linear feet or selected Phase 1 footprint of 725 linear feet of reinforced concrete bulkhead cap to an elevation of +4.0 NAVD88, in accordance with 100% Construction Drawings.

• Cast-in cleats to the proposed concrete cap at same locations as existing cleats, unless otherwise directed by the City and Suntex Marinas, in accordance with 100% Construction Drawings. Contractor shall locate and document location of existing cleats.

• Attach living seawall modules to the inner sheet pans of the FRP sheet piles within the tidal zone and 1’ below and 1’ above the tidal zone, in accordance with the 100% Construction Drawings. If work is phased, complete living seawall modules in Phase I of work to meet grant requirements.

• Extend with concrete collars (4) outfalls and (1) culvert through proposed sheet piles.

Install (5) manatee grates at outfalls and culvert pipes. If work is phased, complete items outfalls and culverts pertaining to the selected phase.

• Install new landscaping, hardscaping, electrical services, and potable water services in accordance with 100% Construction Drawings and selected Phase 1 or Phase 1 & 2 footprint.

• Install all City owned existing benches, bollards, and any other City requested items that were removed and stored during demolition.

• Coordinate with Suntex Marina and the City to notify when dock utilities and finger piers can be reinstalled. All dock associated work shall be performed by Suntex Marinas.

• Procure an as-built survey at the conclusion of construction by a professional surveyor and mapper registered in the state of Florida.

3.3 Responsibilities of the Contractor:

• Perform site restoration throughout Project site.

• It is the sole responsibility of the Contractor to verify all existing conditions, surveys, locations of utilities.

• Conduct vibration monitoring at approximately Station 0+00 to 7+60 adjacent the existing Force Main.

• Perform all material testing as stated in 100% Construction Drawings.

• Provide project updates as outlined in Section 3.8 of this document.

• Execute all construction work in accordance with governing local, state, and national building codes and regulations including those of FDEP, USACE, and City of Sarasota.

• Adhere to all conditions of permits held, exemptions, and grant funding.

3.4 Grant Deadlines

The WCIND grant deadline is September 30th, 2026, and must be applied to construction work invoices. The FDEP Resilient Florida Grant deadline for completion of this work is June 30th, 2026, and requires an as-built survey to demonstrate the project is complete to be submitted prior to the FDEP June 30th, 2026, deadline.

The selected Contractor will be expected to provide regular project updates and supporting documentation for use in submitting FDEP quarterly reports and any documents for grant funding reimbursements, in collaboration with the City Grant manager.

At the close of the Project, a WCIND sign is required to be erected, showing the logo of WCIND and text representing WCIND’s assistance on the project. The selected Contractor will coordinate with the City.

3.5 Environmental Permit Deadlines

Federal authorization for seawall scope of work expires on July 27th, 2026.

3.6 Hours of Operation

The construction activities may be undertaken during the following hours, unless prior approval is provided by the City:

• 7am-9pm on weekdays

• 9am-9pm on weekends and Federal Holidays

Bidder to propose intended work hours within this allowable window.

3.7 Schedule of Known Park Events

Known Park events as of 06/30/25 are listed in the table below.

Event Date Location Bounds

Weddings City to provide notice to any future weddings during Construction Activity

Locations vary. City to provide notice to Contractor of the intended location if any wedding events are confirmed.

Boat Parade December 13, 2025 Marina Jack

New Years Eve December 31st, 2025 TBD. Coordinate with City for required access and details.

Embracing our Differences

(EOD)

January 1st, 2026, to April 21st, 2026

South Park Island area of Bayfront Park next to O’Leary’s and the playground.

Coordinate with City for possible alternative locations given proposed construction sequencing and schedule.

Suncoast Boat Show April 17th, 2026, to April 19th, 2026

Marina Jack

Fourth of July July 4th, 2026 TBD. Coordinate with City for required access and details.

It is the Bidder’s responsibility to propose a construction phasing plan and schedule that accommodates the designated grant deadlines, park events, and work hours. Any proposed interruptions to park operations and access shall be clearly identified with proposed duration and calendar dates. The schedule shall meet final completion, including an as-built survey of completed work, by the FDEP Grant deadline of June 30th, 2026. The schedule should identify the work activity durations in calendar days.

The minimum number of activities in the proposed schedule shall be those listed below:

• Building Permit Processing

• Helical Anchor Pile Testing

• City and County Utility Coordination for on-site staking

• Start of Construction

• Materials Testing Tracking

• Marine Structural, Civil, Electrical, and Landscape Architecture trade construction starts

• Construction Sequencing

• Any temporary Park area closures or Marina operation interruptions

• Proposed Work Hours

• Holidays and Special Events

• Substantial Completion

• Final Completion Date for Marine Structural Work

• Final Completion Date for All Work

3.8 Pre-Construction and Progress Meeting Frequency and Reporting Requirements The selected Contractor shall anticipate periodic meetings with City personnel and other agencies as required for resolution of construction issues and updates on construction progress. These meetings may include:

• Pre-construction site walkthrough

• Technical issue resolution

• Site condition resolution

• Permit agency coordination

• Local government agency coordination

• Project Update Meetings

• Costs/reimbursement packages and updates to fulfill Grant requirements

The selected Contractor shall meet with the City’s Construction Manager on a weekly basis and provide a one-week “look ahead” for activities to be performed during the coming week.

The selected Contractor shall, on a bi-weekly basis, provide written progress reports that describe the items of concern and the work performed on each task.

The selected Contractor shall submit monthly project status reports, including, but not limited to, schedule updates and aerial photographs of progress.

Upon completion of Project, the selected Contractor shall provide a final report.

3.9 Contractor Submittal Requirements

As stated on CM-1.0 of the 100% Construction Drawings titled “Sarasota Bayfront Park Bulkhead Replacement”, review of submittals by the EOR and/or RLA is for general conformance with the design concept as presented by the contract documents. No detailed check of quantities or dimensions will be made. All submittals listed on the Marine Structural, Civil, Electrical, and Landscape Architecture drawing sheets, respectively, shall be prepared by the contractor and submitted to the EOR and/or RLA for review and approval prior to related construction activity.

All shop drawings must bear evidence of the contractor’s approval prior to submitting to the EOR and/or RLA. Shop drawings for specialty engineering items shall be signed and sealed by a registered licensed professional engineer in the state of Florida.

3.10 Construction Drawing Specifications

The selected Contractor shall reference the specifications detailed on the 100% Construction Drawings. Specifications can be found on: Marine Structural sheets CM-1.0 to CM-1.2; Civil sheet CN-1.0; Electrical sheet EP-0; and Landscape Architecture sheets L-204, L-305, and L-404.

If items are not addressed fully in the 100% Construction Drawings specifications, the selected Contractor should then refer to in the following order: 1) The City of Sarasota Engineering Design Criteria Manual (EDCM); 2) Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction FY 2025-26.