26-1234_Vendor Instructions Export Upload Items v25.1.pdf
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- Solicitation number
- 26-557THA-OPERA-B-52974
- Issued by
- Illinois
About this file
This document is a vendor instruction guide for the Illinois State Toll Highway Authority (ISTHA) issued in connection with an Invitation for Bid (IFB) for Vehicle Hoist Inspection and Repairs Services. The guide provides step-by-step instructions for vendors utilizing BidBuy's optional Export/Upload Items feature to streamline the pricing entry process for solicitations containing multiple line items. The ISTHA is accepting electronic submissions only, in accordance with CPO Notice 2023.12, and vendors must submit all questions regarding the solicitation to the Information Contact no later than 2:30 p.m. on July 24, 2026.
The Export/Upload Items feature allows vendors to download line items in CSV format, enter unit pricing in the designated column, and upload the completed file back into their quote without manually entering each item individually. Vendors must maintain the CSV file format throughout the process; any other format will result in upload failure. While this feature is optional, vendors may also manually enter or edit pricing directly in BidBuy. The document emphasizes that edits to description, quantity, or unit of measure fields will not upload and should only be modified manually within the Items Tab if necessary. All submissions must be completed and submitted through the Summary Tab of the BidBuy platform.
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V25.1 Vendor Instructions: Export/Upload Items
Vendor Instructions: Export/Upload Items Feature
Optional use: this feature allows you to export the line items to a separate Excel document, enter pricing, and upload back into your quote in BidBuy. This feature streamlines the process for entering pricing when there are a large number of line items. Please note: Export/Upload Item process is completely optional and you are always able to manually enter or edit pricing for each line item in BidBuy.
1. Items Tab in BidBuy– select “Export Items” at the bottom.
2. Open the downloaded document in Excel. (Mac users: right-click in Downloads and
“open with>Excel.” Do not open in Numbers and export to Excel.)
IMPORTANT: the file type is saved in .csv and must remain in this format for a successful upload. If you save it in another format, you will receive an error when attempting to upload.
3. Enter pricing for each line item in the “Unit Cost” column (Column J).
Please note: any edits you may make to Description (column E), Quantity (column H), or Unit of Measure (column I) will not upload to your quote.
4. Save. Do NOT change the file format. As instructed above, it should stay in .csv file format.
5. Items Tab in BidBuy – select “Upload Items” at the bottom.
6. Select “Choose File” and choose your document.
The document name includes your quote number. For example:
“Q00020635_Q_ItemExport.csv”
7. Select “Save & Exit.” A dialog box will appear. Select “OK.”
8. Your updated items (including price) will appear. You may manually edit any line item within the Items Tab if you choose. Complete the quote and submit on the Summary Tab.
File details come from the government source that posted it. Updated .