26-1234_Contract-v.25.4_Vehicle Hoist Inspections and Repairs_07012026_Final.pdf

The following information will become the Contract between the awarded vendor and the Illinois State Toll Highway Authority. Instructions and requirements to submit a bid response are found in the attachment titled “26-1234_Instructions and Requirements_IFB v.26.1.”

State of Illinois Contract v.25.4

The Illinois State Toll Highway Authority Contract # 26-1234

Vehicle Hoist Inspection and Repair Services

BidBuy Bid Number - 26-557THA-OPERA-B-52974

Parties to this Contract are the State of Illinois acting through the undersigned Agency (collectively, State) and the Vendor.

This Contract, consisting of the signature page and numbered sections listed below and any attachments referenced in this Contract, constitute the entire Contract between the Parties concerning the subject matter of the Contract, and in signing the Contract, the Vendor affirms that the Certifications and Financial Disclosures and Conflicts of Interest attached hereto are true and accurate as of the date of the Vendor’s execution of the Contract. This Contract supersedes all prior proposals, contracts and understandings between the Parties concerning the subject matter of the Contract. This Contract can be signed in multiple counterparts upon agreement of the Parties.

1. SCOPE OF WORK

1.1. OVERVIEW AND PURPOSE:

The Illinois State Toll Highway Authority (Illinois Tollway) is dedicated to providing and promoting a safe and efficient system of toll supported highways while ensuring the highest possible level of service to its customers.

The Illinois Tollway is looking for vendors who share this commitment and will help meet this goal.

1.2. SUPPLIES AND/OR SERVICES REQUIRED: The Illinois Tollway is seeking a vendor to furnish and deliver Vehicle Hoist Inspections and Repair services for its Rotary and John Beam Lifts. The Original Equipment Manufacturer (OEM) Rotary and John Beam hoists and mobile column lifts are brand-specific; no substitutions are allowed.

Only OEM Rotary and John Beam Lift parts, and services shall satisfy the requirements of this contract.

The Bidder shall provide annual Rotary and John Beam Lift brand vehicle hoist and mobile column lifts inspections, repairs, and certification services for its existing in-ground, above-ground hoists, and mobile column lifts, on an as-needed basis at various locations throughout the Illinois Tollway system. The Illinois Tollway reserves the right to add or delete any hoist or lift listed in the contract.

The estimated quantities of this contract shall be based on a period of three (3) years; prices shall remain firm for the term of the contract.

Locations

Location Illinois Tollway Address Direction Mile

Post City in Illinois Number of

Hoists at This Location

M-02 I-294 & 22nd Street Northbound 29.5 Hillside 4

M-03 I-294 & Touhy Avenue Northbound 41.6 Park Ridge 3

M-04 I-94 & IL Route 132 (Grand Avenue) Northbound 8.4 Gurnee 6

M-14 3450 Finley Road I-355 & I-88 20.5 Downers Grove 3 v.25.4

Location Illinois Tollway Address Direction Mile

Post City in Illinois Number of

Hoists at This Location

CAG 3450 Finley Road I-355 & I-88 20.5 Downers Grove 12 M-08 250 Mettle Road I-88 127.6 Aurora 8 M-16 830 Thomas Drive I-290 5.9 Bensenville 8

M-11 I-88 & Annie Glidden Road Westbound 91.5 DeKalb 5

1.2.1. Brand Name, No Substitutes: The Original Equipment Manufacturer (OEM) Rotary and John Beam Lift hoists and mobile column lifts are brand-specific; no substitutions are allowed. Only OEM Rotary and John Beam Lift parts, and services shall satisfy the requirements of this contract. This is not intended to limit or restrict competition but instead is needed in order to ensure compatibility and proper functionality. The Illinois Tollway currently uses Rotary and John Beam Lifts brand hoists and mobile column lifts. Using OEM Rotary and John Beam Lifts hoists and mobile column lifts, parts, and services ensures compliance with equipment warranty terms; the equipment will perform at optimal functionality, with little down time or loss of production that otherwise might be incurred utilizing substitute parts or services.

1.2.2. Inspections, Repairs, and Services Required:

1.2.2.1. Inspections (Group 1A): No inspection shall be made without the presence of one of the Illinois

Tollway Facilities Services personnel. All inspections shall be scheduled at least twenty-four (24) hours in advance by the Illinois Tollway Facilities Manager. Annual inspection certifications shall be furnished to the Illinois Tollway personnel upon completion of inspection, and also sent to the Illinois Tollway’s Building Maintenance Managers, Jim Ryan at JRyan@getipass.com and Jose Cardenas at JCardenas@getipass.com .

1.2.2.1.1. The Illinois Tollway shall not be held liable for travel costs or expenses associated with these inspections, nor for any other cost incurred by the Vendors prior to issuance of the contract.

1.2.2.2. Repairs and Services: The Vendor shall inspect and certify the hoists on an annual basis. If in the course of the annual inspection the Vendor determines that any hoist requires repair or replacement parts, the Vendor shall submit a written itemized quotation at time of inspection or by email within forty-eight (48) hours to the Illinois Tollway Building Maintenance Manager and no further work shall proceed until authorized. Vendor’s quotation shall detail the repairs to be completed, the cost of such repairs and/or replacement parts, and an anticipated completion date of the repair. All unrepairable components shall be returned to the Illinois Tollway. Vendor shall be required to perform all necessary repairs and provide all necessary equipment to perform all repairs (i.e. forklifts, man baskets and scissor lifts).

All repairs and services to be performed under this contract shall be at the designated location(s) specified by the Illinois Tollway and shall be performed within forty-eight (48) hours of call or email notification from the Illinois Tollway’s Building Maintenance Manager.

1.2.2.2.1. The Vendor shall be compensated for all repairs and services related calls for travel time to the Illinois Tollway location for one (1) vehicle only. In order to be compensated, this information shall be reflected separately on the Vendor invoice. Travel time shall be paid according to the mailto:JRyan@getipass.com mailto:JCardenas@getipass.com v.25.4

Regular Hourly Rates as provided in Section 2, Pricing. The above shall apply, in all cases, on any type of service call, excluding travel time for annual inspections for certification.

In the event the Vendor shall order replacement parts, the Vendor shall notify the Illinois Tollway Building Maintenance Manager within twenty-four (24) hours of the order for the expected delivery of the parts and completion of the repairs. The Vendor is expected to initiate and complete all repairs within twenty-four (24) to forty-eight (48) hours . If the Vendor expects a delay in repairing a unit, the Vendor shall communicate with the Illinois Tollway’s Building Maintenance Manager immediately.

1.2.3. Hourly Rates (Group 1B): The awarded contract shall be a time and materials contract. Regular hourly rates shall include the period from 8:00 a.m. to 5:00 p.m. CT, Monday through Friday. Emergency hourly rates shall include all other hours not defined above, including overnight, weekend, and holiday hours.

Emergency rates shall be invoiced at one and one-half times the hourly rate. Rates begin at the time the Vendor arrives at the Illinois Tollway’s worksite and ends when the Vendor departs from the Illinois Tollway’s worksite.

1.2.3.1. Emergency Call Out Service: In an emergency, where fueling operations are shut down due to a failure of the tank monitoring system, the Vendor’s response time to the affected location shall be within three (3) hours of the fax, email, or call request for service from Illinois Tollway personnel.

Emergency response for repairs that are not affecting fueling operations, but have active alarms, shall be within four (4) hours of the service call from Illinois Tollway personnel. All other types of repairs shall be responded to within twenty-four (24) hours of the service request.

Vendor shall supply the Illinois Tollway with a single twenty-four (24) hour, seven (7) day per week contact phone number. This number shall be manned at all times. If a message service is used by the vendor to receive off-hour emergency calls, a return call from the Vendor’s service personnel shall be made to the Illinois Tollway within 15 minutes. If the vendor’s contact number changes for any reason, the Illinois Tollway shall be notified ten (10) working days prior to the change.

Only Illinois Tollway designated personnel shall be authorized to contact the Vendor for any type of service calls or repairs to Illinois Tollway property. Any unauthorized services shall not be paid for by the Illinois Tollway.

As per proper Fire Marshall Record keeping requirement, a detailed description of the repairs shall be furnished to Illinois Tollway personnel at the repair location, and also sent to the Illinois Tollway’s Building Maintenance Managers, James Ryan at JRyan@getpass.com, or Jose Cardenas at JCardenas@getipass.com before the Technician leaves the site.

1.2.4. Catalog / Percent Discount (Group 1C):

The successful bidder shall supply the Illinois Tollway upon request, with two (2) paper copies of the Manufacturer’s Parts Price Lists and emailed to the Illinois Tollway’s Procurement Department Contact as listed in BidBuy, as well as to the Building Maintenance Managers, James Ryan at JRyan@getpass.com, or Jose Cardenas at JCardenas@getipass.com, The catalog, shall be sent to these contacts and will become part of the BidBuy procurement file. Catalog Pricing shall remain in effect for mailto:JRyan@getpass.com mailto:JCardenas@getipass.com mailto:JRyan@getpass.com v.25.4 the entire term of the contract and any subsequent renewals. Copies shall be current and effective as of the contract start date. In the event the catalog is not available in paper format, the Vendor may provide by email this information in digital format or a website accessible by Illinois Tollway personnel.

1.2.4.1. During the initial term of the Contract and any subsequent renewals, the Illinois Tollway shall accept supplements to the manufacturer’s list price catalog. It shall remain the sole responsibility of the Vendor to provide price supplements to the Illinois Tollway. These prices shall be effective as of the date the price supplements are received by the Illinois Tollway’s Procurement Department Contact as listed in BidBuy and Building Maintenance Managers and shall be applied only to subsequent orders placed by the Illinois Tollway and not to pending orders already placed but not received by the Illinois Tollway. Price supplements shall be emailed to: Procurement Department Contact as listed in BidBuy, and Building Maintenance Managers, James Ryan at JRyan@getpass.com, or Jose Cardenas at JCardenas@getipass.com

1.2.4.2. The Illinois Tollway is also seeking a percent discount from the manufacturer’s list price for all repair parts that the Illinois Tollway may purchase throughout the contract term. Bidder shall enter the discount from the manufacturer’s list price in the BidBuy Line Item to be considered. Bidder shall determine the amount of discount from the manufacturer’s published list price that they are willing to provide the Illinois Tollway. This price shall be applied to all items and parts purchased utilizing this contract. To complete the Pricing Table below the Bidder shall multiply the “Estimated Usage” by “Percent Discount from Manufacturer’s List Price” to obtain the “Dollar Value of Percent Discount from Manufacturer’s List Price.” To obtain the “Extension,” subtract the “Dollar Value of Percent Discount” from the “Estimated Usage.”

For example: $60,000.00 (“Estimated Usage”) x 1% (“Percent Discount”) = $600.00 (“Dollar Value of Percent Discount”). To obtain the “Extension,” $60,000.00 (“Estimated Usage”) - $600.00 (“Dollar Value of Percent Discount”) = $59,400.00 (“Extension”). Percentage Discount shall be entered into BidBuy to be considered.

1.2.5. Oil Changes (Group 1D): Vendor shall provide scheduled hydraulic oil changes to the in-ground vehicle hoists as per manufacturer’s specifications. It is estimated that the Illinois Tollway shall require one oil change per year for each of its sixteen (16) in-ground hoists. The Illinois Tollway Building Maintenance Managers will schedule the service call with the Vendor and service shall be performed within forty-eight

(48) hours of call or email notification from the Illinois Tollway Building Maintenance Manager. Vendor shall supply hydraulic vegetable-based bio-degradable oil and replacement oil filters as needed.

Estimated usage of vegetable-based oil may be up to 200 gallons per individual in-ground vehicle hoist oil change. Used oil shall be removed by the Vendor and disposed of in leak-proof packaging as necessary to prevent oil leakage and contamination. Vendor shall include necessary labor cost as part of oil change. No oil change shall be made without the presence of one of the Illinois Tollway’s Facilities Services personnel.

1.2.6. Quantities: It shall be expressly understood by the bidder that the estimated bid quantities specified in the contract documents are for determining the lowest bid and to establish unit prices. The Illinois Tollway may, over the term of the Contract, place orders for more or fewer than the estimated quantities stated.

The Illinois Tollway does not guarantee that any minimum number of quantities shall be ordered from the Vendor. Materials furnished under this contract shall be delivered in multiple deliveries as determined by the needs of the Illinois Tollway. The estimated quantities of this contract shall be based on a period mailto:JRyan@getpass.com v.25.4 of three (3) years; unit prices shall remain firm for the term of the contract. The decision to pre-order and hold any inventory rests solely with the Vendor.

1.2.7. Related Performance Standards: All material used shall match existing materials identified above or as found. All equipment, materials, and installation work shall comply with the above specifications, the Illinois Occupational Safety and Health Administration (OSHA) standards and relevant Illinois Building Codes.

1.2.8. Standards of Performance: The Vendor shall perform, or cause to be performed, all Work required of it under the terms and conditions of the Contract with that degree of skill, care and diligence normally exercised by an experienced vendor performing work in projects of a scope and magnitude comparable to this project. The Vendor shall use reasonable efforts to assure timely and satisfactory completion of the work. The Vendor shall always act in the best interest of the Illinois Tollway. The Vendor shall perform or cause to be performed, all work in accordance with the terms and conditions of this Contract and to the reasonable satisfaction of the Illinois Tollway.

1.2.9. Safety: The Vendor and its suppliers shall perform the services in a safe and responsible manner. In the performance of scope of work, the vendor shall shield all interior areas near the work area as required to protect Illinois Tollway personnel and property. Vendor shall at their own expense, conform to safety policies and regulations and comply with all specific safety requirements of the Occupational Safety and Health Act (OSHA) of 1970 and the Construction Safety Act of 1969 and all other related Acts.

1.2.10. Protection of Property: The Vendor shall conduct the work so as not to interfere with or hinder the daily activity within or around the designated work area that is established by the Illinois Tollway. If in the event, any damages (replacement, repairs) to existing property occur, the Vendor and/or its subcontractor is solely responsible for any expenses. Any scope of work that could impact personnel and/or property inside the building shall be scheduled and performed during off peak hours. Building operating personnel shall be consulted whenever fuel tank monitoring conditions might be affected. Peak hours are considered Monday through Friday, 8:00 am to 4:00 pm.

1.2.11. Clean Up: The Vendor shall, during the process of the work, remove and dispose of all materials and debris and keep the work site and adjacent premises in a clean condition satisfactory to the Illinois Tollway. Upon completion of work, the Vendor shall remove all materials, tools and machinery and restore the site to the same condition that existed prior to the commencement of its operation.

1.3. MILESTONES AND DELIVERABLES: Vendor shall submit itemized invoices within fifteen (15) days of each inspection and/or repair at the Illinois Tollway. Invoices shall be marked to the attention of the Contract Invoice Administrator and delivered to the Illinois Tollway, P.O. Box 3094, in Lisle, IL 60532 or emailed to:

FinanceInvoices@getipass.com

1.4. VENDOR/STAFF SPECIFICATIONS: Vendor shall be an authorized dealer or distributor of the Rotary and John

Beam Lift hoists and mobile column lifts being inspected, serviced, or certified, and shall be able to perform all warranty work as requested in this solicitation. Only technicians certified by the Rotary and John Beam Lift hoist manufacturer shall perform work on the vehicle hoist inspection or repairs. Each member of the vendor’s staff working on site shall have a minimum of three (3) years’ experience in installing hoists similar to those mailto:FinanceInvoices@getipass.com v.25.4 being requested within this Invitation for Bid. Vendor shall provide a letter of certification upon request of the Illinois Tollway, as proof of being an authorized dealer or distributor.

1.5. TRANSPORTATION AND DELIVERY: All travel time for repairs and services shall be included in the hourly rate.

The Vendor shall be compensated for travel time to the Illinois Tollway location for one (1) vehicle only. In order to be compensated, this information shall be reflected separately on the Vendor invoice. Travel time shall be paid according to the Regular Hourly Rates as provided in Section 2, Pricing. The above shall apply, in all cases, on any type of service call, but not including the annual inspections for certification.

1.6. SUBCONTRACTING:

Subcontractors are allowed.

1.6.1. Will subcontractors be utilized? Yes No

A subcontractor is a person or entity that enters into a contractual agreement with a total value of $100,000 or more with a person or entity who has a contract subject to the Illinois Procurement Code pursuant to which the person or entity provides some or all of the goods, services, real property, remuneration, or other monetary forms of consideration that are the subject of the primary State contract, including subleases from a lessee of a State contract.

All contracts with subcontractors where the annual value of the subcontract is greater than $50,000 must include Standard Illinois Certifications completed by the subcontractor.

All small purchase contracts with an annual value that exceeds $50,000 must include Standard Illinois Certifications completed by the Vendor.

1.6.2. Please identify below subcontracts with an annual value of $100,000 or more that will be utilized in the performance of the Contract, the names and addresses of the subcontractors, and a description of the work to be performed by each.

• Subcontractor Name: Click here to enter text

Address: Click here to enter text

Amount to Be Paid: Click here to enter text

Description of Work: Click here to enter text

• Subcontractor Name: Click here to enter text

Address: Click here to enter text

Amount to Be Paid: Click here to enter text

Description of Work: Click here to enter text

If additional space is necessary to provide subcontractor information, please attach an additional page.

1.6.3. If the annual value of any subcontracts is more than $100,000, then the Vendor must provide to the State the Financial Disclosures and Conflicts of Interest for that subcontractor.

1.6.4. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, Vendor is required to promptly notify, in writing, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses and the expected amount of money that each new or replaced subcontractor will receive pursuant to this Contract. Any subcontracts entered prior to award of this Contract are done at the sole risk of the Vendor and subcontractor(s).

1.7. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States. If the Vendor performs the services purchased hereunder in another country in violation of this provision, such action may be deemed by the State as a breach of the Contract by Vendor.

Vendor shall disclose the locations where the services required shall be performed and the known or anticipated value of the services to be performed at each location. If the Vendor received additional consideration in the evaluation based on work being performed in the United States, it shall be a breach of Contract if the Vendor shifts any such work outside the United States.

• Location where services will be performed: Click here to enter text

• Value of services performed at this location: Click here to enter text

• Location where services will be performed: Click here to enter text

• Value of services performed at this location: Click here to enter text v.25.4

2. PRICING

2.1. TYPE OF PRICING: The Illinois Office of the Comptroller requires the State to indicate whether the contract price is firm or estimated at the time it is submitted for obligation. The total price of this Contract is estimated.

2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order. The State includes in this Contract the BidBuy Purchase Order as it contains the agreed pricing.

2.2.1. Pricing shall be submitted in the following format: Bidders shall bid on all line items and Tables within each Group to be considered responsive.

The estimated quantities of this contract shall be based on a period of three (3) years; prices shall remain firm for the term of the contract.

INITIAL TERM - three (3) years:

Initial Term: Group 1A: Inspection Cost

MANUFACTURER: ROTARY AND JOHN BEAM LIFTS

Line # Location Model Weight Capacity

(LBS)

Number of Hoists

(3 Year Initial Term)

Inspection Cost

Total Inspection Cost

(Number of Hoists x

Inspection Cost)

1 M-02 MOD235D3B2 In- Ground 70,000 9

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

2 M-02 SP020N0T0 Above- Ground 2 Post Lift 20,000 3

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

3 M-03 MOD30C5302B In- Ground 60,000 3

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

4 M-03 SP018N310 Above- Ground 2 Post Lift 18,000 3

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

5 M-03 SP01N709 Above- Ground 2 Post Lift 10,000 3

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

6 M-04 SP016N0T0 Above- Ground 2 Post Lift 16,000 3

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

v.25.4

MANUFACTURER: ROTARY AND JOHN BEAM LIFTS

Line # Location Model Weight

Capacity

(LBS)

Number of Hoists

(3 Year Initial Term)

Inspection Cost

Total Inspection Cost (Number of

Hoists x Inspection Cost)

7 M-04 MOD30C5302B In- Ground 60,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

8 M-04 MCHF419U100 Mobile Column Lifts 18,800 12

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

9 M-08 MOD235D3B2 In- Ground 70,000 9

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

10 M-08 SP020N0T0 Above- Ground 2 Post Lift 20,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

11 M-08 MCHM419U100 Mobile Column Lifts 18,800 12

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

12 M-11 SP010N5T9 Above- Ground 2 Post Lift 10,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

13 M-11 MCHF419U100 Mobile Column Lift 18,800 12

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

14 M-14 FA3234BK In Ground N/A 6 All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

15 M-14 SP018E310 Above- Ground 2 Post Lift 18,800 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

16 M-16 MOD235D3B2 In- Ground 70,000 9

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

17 M-16 SP020N0T0 Above- Ground 2 Post Lift 20,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

18 M-16 MCHM419U100 Mobile Column Lifts 18,800 12

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

19 CAG EFX60D022AX In- Ground 60,000 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be v.25.4

MANUFACTURER: ROTARY AND JOHN BEAM LIFTS

Line # Location Model Weight

Capacity

(LBS)

Number of Hoists

(3 Year Initial Term)

Inspection Cost

Total Inspection

Cost (Number of Hoists x Inspection

Cost)

20 CAG FA3234BK

In-Ground N/A 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

21 CAG SP010N709 Above- Ground 2 Post Lift 10,000 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

22 CAG SP012E7T7 Above- Ground 2 Post Lift 12,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

23 CAG CL-11874 9,000 9

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

24 CAG EELR529APKG/CL-11874

John Beam Lift 4 Post 12,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

25 CAG Body Shop

S121N7T7 Above-Ground 2 Post Lift 12,000 3

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

INITIAL TERM - three (3) years:

Initial Term: Group 1 B: Hourly Rates for Repairs

HOURLY LABOR RATE SCHEDULE - Reference section 1.2.3.

Line # Schedule Time

Estimated Hours

(3 Year Initial Term)

Hourly Rate

Bid Amount x (Estimated

Hours x Hourly Rate)

26 Monday through Friday 8:00 a.m. – 5:00 p.m. 600 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

Monday through Friday

Emergency Services 5:01 p.m. – 7:59 a.m. 150 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

Are any of the above rates subject to a minimum hours on service calls: If yes, enter the amount in the BidBuy Item Tab 'Alternate Description" field.

HOURLY LABOR RATE SCHEDULE - Reference section 1.2.3.

Line # Schedule Time

Estimated Hours

(3 Year Initial Term)

Hourly Rate

Bid Amount (Estimated

Hours x Hourly Rate)

Saturday Emergency

Services All Day 60 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

Sunday & Holiday

Emergency Services All Day 60 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

Are any of the above rates subject to a minimum hours on service calls: If yes, enter the amount in the BidBuy Item Tab 'Alternate Description" field.

INITIAL TERM - three (3) years:

Initial Term: Group 1C: Catalog Pricing

The Illinois Tollway is also seeking a percent discount from the manufacturer’s list price for all repair parts that the Illinois Tollway may purchase throughout the contract term. Bidder shall enter the discount from the manufacturer’s list price in the BidBuy Line Item to be considered. Bidder shall determine the amount of discount from the manufacturer’s published list price that they are willing to provide the Illinois Tollway. This price shall be applied to all items and parts purchased utilizing this contract. To complete the Pricing Table below the Bidder shall multiply the “Estimated Usage” by “Percent Discount from Manufacturer’s List Price” to obtain the “Dollar Value of Percent Discount from Manufacturer’s List Price.”

To obtain the “Extension,” subtract the “Dollar Value of Percent Discount” from the “Estimated Usage.”

For example: $60,000.00 (“Estimated Usage”) x 1% (“Percent Discount”) = $600.00 (“Dollar Value of Percent Discount”).

To obtain the “Extension,” $60,000.00 (“Estimated Usage”) - $600.00 (“Dollar Value of Percent Discount”) = $59,400.00 (“Extension”). Percentage Discount shall be entered into BidBuy to be considered.

Catalog / Price List

Line # Catalog / Price List Estimated Usage

(3 Year Initial Term)

Percent (%) Discount from Manufacturer’s List

Price

Extension (Estimated Usage x Percent (%)

Discount from Manufacturer’s List Price)

30 Rotary $10,000.00 Percentage Discount shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

31 John Beam Lift $3,500.00 Percentage Discount shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

v.25.4

INITIAL TERM - three (3) years:

Initial Term: Group 1D: Oil Changes for In-Ground Hoists

Oil Changes

Line # Description

Number of In- Ground Units (3 Year Initial

Term)

Unit Price

Extension (Number of In- Ground Units x

Unit Price)

Oil Changes as Required Includes:

Bio-degradable Vegetable-based Oil and

Replacement Oil Filters.

Required Labor to be included in total.

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be

RENEWAL TERM - two (2) years:

Renewal Term: Group 1A: Inspection Cost

MANUFACTURER: ROTARY AND JOHN BEAM LIFTS

Line # Location Model Weight

Capacity

(LBS)

Number of Hoists (2 Year

Renewal Term)

Inspection Cost

Total Inspection Cost (Number of

Hoists x Inspection Cost)

33 M-02 MOD235D3B2 In- Ground 70,000 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

34 M-02 SP020N0T0 Above- Ground 2 Post Lift 20,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

35 M-03 MOD30C5302B In- Ground 60,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

36 M-03 SP018N310 Above- Ground 2 Post Lift 18,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

37 M-03 SP01N709 Above- Ground 2 Post Lift 10,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

38 M-04 SP016N0T0 Above- Ground 2 Post Lift 16,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be v.25.4

MANUFACTURER: ROTARY AND JOHN BEAM LIFTS

Line # Location Model Weight

Capacity

(LBS)

Number of Hoists (2 Year

Renewal Term)

Inspection Cost

Total Inspection Cost (Number of

Hoists x Inspection Cost)

39 M-04 MOD30C5302B In- Ground 60,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

40 M-04 MCHF419U100 Mobile Column Lifts 18,800 8

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

41 M-08 MOD235D3B2 In- Ground 70,000 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

42 M-08 SP020N0T0 Above- Ground 2 Post Lift 20,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

43 M-08 MCHM419U100

Mobile Column Lifts 18,800 8

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

44 M-11 SP010N5T9 Above- Ground 2 Post Lift 10,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

45 M-11 MCHF419U100 Mobile Column Lift 18,800 8

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

46 M-14 FA3234BK In Ground N/A 4 All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

47 M-14 SP018E310 Above- Ground 2 Post Lift 18,800 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

48 M-16 MOD235D3B2 In- Ground 70,000 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

49 M-16 SP020N0T0 Above- Ground 2 Post Lift 20,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

50 M-16 MCHM419U100

Mobile Column Lifts 18,800 8

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

51 CAG EFX60D022AX In- Ground 60,000 4

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

v.25.4

MANUFACTURER: ROTARY AND JOHN BEAM LIFTS

Line # Location Model Weight

Capacity

(LBS)

Number of Hoists (2 Year

Renewal Term)

Inspection Cost

Total Inspection

Cost (Number of

Hoists x Inspection

Cost)

52 CAG FA3234BK

In-Ground N/A 4

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

53 CAG SP010N709 Above- Ground 2 Post Lift 10,000 4

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

54 CAG SP012E7T7 Above- Ground 2 Post Lift 12,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

55 CAG CL-11874 9,000 6

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

56 CAG EELR529APKG/CL-11874

John Beam Lift 4 Post 12,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

57 CAG Body Shop

S121N7T7 Above- Ground 2 Post Lift 12,000 2

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into

BidBuy to be considered.

RENEWAL TERM - two (2) years:

Renewal Term: Group 1B: Hourly Rates for Repairs

HOURLY LABOR RATE SCHEDULE - Reference section 1.2.3.

Line # Schedule Time

Estimated Hours 2 Year

Renewal Term

Hourly Rate Bid Amount

(Estimated Hours x Hourly Rate)

Monday through

Friday 8:00 a.m. – 5:00 p.m. 400 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

Monday through Friday Emergency

Services 5:01 p.m. – 7:59 a.m. 100 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

Are any of the above rates subject to a minimum hours on service calls: If yes, enter the amount in the BidBuy Item

HOURLY LABOR RATE SCHEDULE

Line # Schedule Time Estimated Hours (2 Year Renewal

Term) Hourly Rate

Bid Amount (Estimated Hours x

Hourly Rate)

Saturday Emergency

Services All Day 40 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

Sunday & Holiday

Emergency Services All Day 40 hours

All Pricing shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

Are any of the above rates subject to a minimum hours on service calls: If yes, enter the amount in the BidBuy Item

Renewal Term: Group 1C: Catalog Pricing

The Illinois Tollway is also seeking a percent discount from the manufacturer’s list price for all repair parts that the Illinois Tollway may purchase throughout the contract term. Bidder shall enter the discount from the manufacturer’s list price in the BidBuy Line Item to be considered. Bidder shall determine the amount of discount from the manufacturer’s published list price that they are willing to provide the Illinois Tollway. This price shall be applied to all items and parts purchased utilizing this contract. To complete the Pricing Table below the Bidder shall multiply the “Estimated Usage” by “Percent Discount from Manufacturer’s List Price” to obtain the “Dollar Value of Percent Discount from Manufacturer’s List Price.” To obtain the “Extension,” subtract the “Dollar Value of Percent Discount” from the “Estimated Usage.”

For example; $60,000.00 (“Estimated Usage”) x 1% (“Percent Discount”) = $600.00 (“Dollar Value of Percent Discount”).

To obtain the “Extension,” $60,000.00 (“Estimated Usage”) - $600.00 (“Dollar Value of Percent Discount”) = $59,400.00 (“Extension”). Percentage Discount shall be entered into BidBuy to be considered.

Catalog / Price List

Line # Catalog / Price List

Estimated Usage (2 Year Renewal

Term)

Percent (%) Discount from Manufacturer’s List Price

Extension (Estimated Usage Percent (%) Discount from Manufacturer’s List Price)

62 Rotary $10,000.00 Percentage Discount shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to be considered.

John Beam

Lift $3,500.00

Percentage Discount shall be entered into BidBuy to be considered.

All Pricing shall be entered into BidBuy to

Renewal Term: Group 1D: Oil Changes for In-Ground Hoists

Oil Changes

Line # Description

Number of In- Ground Units

(2 Year Renewal Term)

Unit Price Extension (Number of In-Ground Units x

Unit Price)

Oil Changes as Required Includes:

Bio-degradable Vegetable-based Oil and

Replacement Oil Filters.

Required Labor to be included in total.

All Pricing shall be entered into

BidBuy to be considered.

All Pricing shall be entered into BidBuy to

2.3. ECONOMIC ADJUSTMENTS:

2.3.1. Vendor’s renewal pricing is per the quote upon which the award was determined. Quote number ENTER

QUOTE NUMBER. The awarded quote number will be entered by the State prior to execution of the Contract.

2.4. RENEWAL COMPENSATION: If the Contract is renewed, the price shall be at the same rate as for the initial

Contract term, unless a different compensation or formula for determining the renewal compensation is stated in Section 2.3.

2.5. MAXIMUM AMOUNT: The total payments under the initial term of this Contract shall not exceed $Click here to enter text without a formal amendment. The maximum amount will be entered by the State prior to execution of the Contract.

v.25.4

3. TERM AND TERMINATION

3.1. TERM:

3.1.1. TERM OF THIS CONTRACT: The Contract will have an initial term of three (3) years, commencing upon the last dated signature of the Parties.

3.1.1.1. In no event will the maximum total term of the Contract, including the initial term, any renewal terms, and any extensions, exceed ten (10) years. Vendor shall not commence billable work in furtherance of the Contract prior to final execution of the Contract except when permitted pursuant to 30 ILCS 500/20-80.

3.1.2. RENEWAL: Subject to the maximum total term identified above, the State has the option to renew for the following term(s):

• Renewal: Renewal term of two (2) years, Dates subject to the last dated signatures in 3.1.1.

Any renewal of the resulting Contract is subject to the same terms and conditions that apply to the initial term of the Contract unless otherwise provided. The State may renew the Contract for any or all of the option periods specified, may exercise any of the renewal options early, and may exercise more than one option at a time based on continuing need and favorable market conditions, when in the best interest of the State. The Contract may neither renew automatically nor renew solely at the Vendor’s option.

3.2. TERMINATION FOR CAUSE: The State may terminate this Contract, in whole or in part, immediately upon notice to the Vendor if: (a) the State determines that the actions or inactions of the Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy to health, safety, or property, or (b) the Vendor has notified the State that it is unable or unwilling to perform the Contract.

If Vendor fails to perform to the State’s satisfaction any material requirement of this Contract, is in violation of a material provision of this Contract, or the State determines that the Vendor lacks the financial resources to perform the Contract, the State shall provide written notice to the Vendor to cure the problem identified within the period of time specified in the State’s written notice. If not cured by that date the State may either: (a) immediately terminate the Contract without additional written notice or (b) enforce the terms and conditions of the Contract.

For termination due to any of the causes contained in this Section, the State retains its rights to seek any available legal or equitable remedies and damages.

3.3. TERMINATION FOR CONVENIENCE: The State may, for its convenience and with thirty (30) days prior written notice to Vendor, terminate this Contract in whole or in part and without payment of any penalty or incurring any further obligation to the Vendor.

Upon submission of invoices and proof of claim, the Vendor shall be entitled to compensation for supplies and services provided in compliance with this Contract up to and including the date of termination.

v.25.4

3.4. AVAILABILITY OF APPROPRIATION: This Contract is contingent upon and subject to the availability of funds.

The State, at its sole option, may terminate or suspend this Contract, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, or (3) the Agency determines, in its sole discretion or as directed by the Office of the Governor, that a reduction is necessary or advisable based upon actual or projected budgetary considerations. Contractor will be notified in writing of the failure of appropriation or of a reduction or decrease.

v.25.4

4. STANDARD BUSINESS TERMS AND CONDITIONS

4.1. PAYMENT TERMS AND CONDITIONS:

4.1.1. LATE PAYMENT: Payments, including late payment charges, will be paid in accordance with the State

Prompt Payment Act and rules when applicable. 30 ILCS 540; 74 III. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State. Payment terms contained in Vendor’s invoices shall have no force or effect.

4.1.2. MINORITY CONTRACTOR INITIATIVE: Any Vendor awarded a Contract of $1,000 or more under Section

20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the Contract and deposit the fee in the Comptroller’s Administrative Fund. 15 ILCS 405/23.9.

4.1.3. EXPENSES: The State will not pay for supplies provided or services rendered, including related expenses, prior to the execution of this Contract by the Parties even if the effective date of the Contract is prior to execution.

4.1.4. PREVAILING WAGE: As a condition of receiving payment Vendor must (i) be in compliance with the

Contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective Contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Illinois Department of Labor (DOL) and are available on DOL’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting DOL at 217-782-6206 or (https://labor.illinois.gov) to ensure understanding of prevailing wage requirements.

4.1.5. FEDERAL FUNDING: This Contract may be partially or totally funded with Federal funds. If Federal funds are expected to be used, then the percentage of the good/service paid using Federal funds and the total Federal funds expected to be used will be provided to the awarded Vendor in the notice of intent to award.

4.1.6. INVOICING: By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of this Contract, and the amount billed and expenses incurred are as allowed in this Contract. Invoices for supplies purchased, services performed, and expenses incurred through June 30 of any year must be submitted to the State no later than July 31 of that year; otherwise Vendor may have to seek payment through the Illinois Court of Claims. 30 ILCS 105/25. All invoices are subject to statutory offset. 30 ILCS 210.

4.1.6.1. Vendor shall not bill for any taxes unless accompanied by proof that the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and Federal tax exemption information.

4.1.6.2. Vendor shall invoice at this completion of the Contract unless invoicing is tied in this Contract to milestones, deliverables, or other invoicing requirements agreed to in the Contract.

https://labor.illinois.gov/

Send invoices to:

Agency: Illinois Tollway Attn: Accounts Payable Address: PO Box 3094 City, State Zip: Lisle, IL 60532-8094 Emails: FinanceInvoices@getipass.com

For procurements conducted in BidBuy, the Agency may include in this Contract the BidBuy Purchase Order as it contains the Bill To address.

4.2. ASSIGNMENT: This Contract may not be assigned or transferred in whole or in part by Vendor without the prior written consent of the State.

4.3. SUBCONTRACTING: For purposes of this section, subcontractors are those with Contracts with an annual value exceeding $100,000 and who are specifically hired to perform all or part of the work covered by this Contract.

Vendor must receive prior written approval before use of any subcontractors in the performance of this Contract. Vendor shall describe, in an attachment if not already provided, the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this Contract, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each subcontractor is expected to receive pursuant to this Contract. If required, Vendor shall provide a copy of any subcontracts within fifteen (15) days after execution of this Contract. All subcontracts must include the same certifications that Vendor must make as a condition of this Contract. Vendor shall include in each subcontract the Standard Illinois Certification form available from the State. If at any time during the term of the Contract, Vendor adds or changes any subcontractors, then Vendor must promptly notify, by written amendment to the Contract, the State Purchasing Officer or the Chief Procurement Officer of the names and addresses, the expected amount of money that each new or replaced subcontractor will receive pursuant to the Contract, and the general type of work to be performed. 30 ILCS 500/20-120.

4.4. AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of this Contract and any subcontract necessary to support amounts charged to the State pursuant this Contract or a subcontract. Books and records, including information stored in databases or other computer systems, shall be maintained by the Vendor for a period of three (3) years from the later of the date of final payment under the Contract or completion of the Contract, and by the subcontractor for a period of three (3) years from the later of final payment under the term or completion of the subcontract. If Federal funds are used to pay Contract costs, the Vendor and its subcontractors must retain their respective records for five

(5) years. Books and records required to be maintained under this section shall be available for review or audit by representatives of the procuring Agency, the Auditor General, the Executive Inspector General, the Chief Procurement Officer, State of Illinois internal auditors or other governmental entities with monitoring authority, upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under this Contract or any subcontract for which adequate books and records are not available to support the purported disbursement. The Vendor or subcontractors shall not impose a charge for audit or examination of the Vendor’s or subcontractor’s books and records. 30 ILCS 500/20-65.

mailto:FinanceInvoices@getipass.com

4.5. TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of…