26_051_LH_ Addendum_1.pdf
PDF 233 KB Posted
- Attached to
- 26-051-LH Fleet Management Services (8/6/26)
- Solicitation number
- PE-61100-NONST-2027-000000129
- Issued by
- Bibb County, Georgia
About this file
This is Addendum #1 to an Invitation for Bids issued by the Macon-Bibb County Government Procurement Department for RFP 26-051-LH, Fleet Tracking and Maintenance Services. The County is seeking a comprehensive fleet management software solution to support fleet maintenance management, preventive maintenance scheduling, work order management, asset lifecycle tracking, reporting capabilities, and mobile access for drivers, supervisors, technicians, and executive leadership. This is a new implementation rather than a replacement of an existing system, as Macon-Bibb County does not currently utilize a fleet management software platform. The County anticipates an initial one-year agreement with three automatic one-year renewal options subject to contract terms and annual appropriations. No specific implementation schedule or go-live date has been established at this time.
The County has established an anticipated budget of approximately $45,000 for this procurement. The proposed solution must integrate with the County's existing Esri ArcGIS enterprise GIS platform and Microsoft 365 environment. The selected vendor will receive API documentation, interface specifications, and historical fleet data where applicable during implementation, though no existing fleet management system data requires migration. The County will not provide historical data migration from a predecessor system, as none exists.
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Other files
| File | Type | Posted |
|---|---|---|
| FLEET MANAGEMENT SERVICES DATA.pdf | ||
| Attachment A.pdf |
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Text version
Macon-Bibb County Government Procurement Department
Government Center 700 Poplar Street, Suite 308
Macon, Georgia 31201
(478) 803-0550
Laura Hardwick
Director of Procurement
July 9, 2026
ADDENDUM # 1
To: ALL PROSPECTIVE FIRMS
Re: INVITATION FOR BIDS: 26-051-LH, Fleet Tracking and Maintenance Services (RFP)
The Invitation for Bids, referenced above, is modified as follows:
1. Is Macon-Bibb County currently using a fleet management software platform? If so, please identify the current solution and vendor.
Answer: No. Macon-Bibb County does not currently utilize a fleet management software platform.
2. Is this a replacement of an existing system or the implementation of a new fleet management platform?
Answer: This is the implementation of a new fleet management platform.
3. What challenges or limitations with the current system prompted this solicitation?
Answer: The County is seeking a solution to improve vehicle maintenance planning, preventive maintenance scheduling, lifecycle management, and vehicle replacement planning while increasing operational efficiency and reporting capabilities. |
4. Does the County currently use Microsoft Azure, Microsoft 365, Google Cloud, Amazon Web Services
(AWS), or another cloud environment?
Answer: The County utilizes Microsoft 365 and maintains an ArcGIS Enterprise environment.
5. Does the County currently maintain an enterprise GIS platform (e.g., Esri ArcGIS) that the proposed solution should integrate with?
Answer: Yes. The County currently uses Esri ArcGIS and expects the proposed solution to support integration where applicable.
6. Will the County provide API documentation or interface specifications for existing systems during implementation?
Answer: Yes. API documentation and interface specifications will be provided, as available, during implementation.
7. Will the selected vendor receive historical fleet data for migration into the new platform?
Answer: Yes. Historical data will be made available to the selected vendor where applicable.
8. Approximately how many years of historical fleet, maintenance, and telematics data will require migration?
Answer: Not applicable. There is no existing fleet management system requiring historical data migration.
9. Will the County require mobile applications for drivers, supervisors, technicians, and executive leadership?
Answer: Yes. Mobile functionality is desired for drivers, supervisors, technicians, and executive leadership.
10. Has the County established a desired implementation schedule or required go-live date?
Answer: No. A specific implementation schedule or go-live date has not been established.
11. Does the County anticipate awarding a multi-year agreement, and if so, what is the expected contract term, including renewal options?
Answer: The County anticipates an initial one-year agreement with three automatic one-year renewal options subject to the terms and conditions of the contract and annual appropriations.
12. Is there an established budget or anticipated funding range for this procurement?
Answer: Approximately $45,000
13. Is the County seeking actual Fleet Management Software?
Answer: Yes. The County is seeking a comprehensive Fleet Management Software solution that supports fleet maintenance management, preventive maintenance, work order management, asset lifecycle tracking, reporting, mobile access, and integration capabilities.
Please incorporate this change into the Invitation for Bid and acknowledge receipt of this addendum on your bid form.
Sincerely, Laura Hardwick
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