26_027_LH_ Addendum_3.pdf

Macon-Bibb County Government Procurement Department

City Hall 700 Poplar Street, Suite 308

Macon, Georgia 31201

(478) 803-0550

Laura Hardwick

Director of Procurement

January 23, 2026

ADDENDUM # 3

To: ALL PROSPECTIVE FIRMS

Re: INVITATION FOR BIDS: 26-027-LH, Automated Parking System and Installation

The Invitation for Bids, referenced above, is modified as follows:

1. Is infrastructure currently in place for power, communication, and concrete for all entry and exit gates?

Answer: No, the proposed exit (the one that is actually an entrance by the bollards) does not have infrastructure. We are going to do an addendum, removing the exit near the terminal from the

RFP. The existing entry and exit are both complete with power, communication and concrete, as is the Pay on Foot location. The two exits we are adding will have infrastructure provided by the airport.

2. Is infrastructure currently in place for power and communication at the requested location of the Pay-on-

Foot Station?

Answer: Yes.

3. If infrastructure is not currently in place at the entry and exit lanes, and Pay-on-Foot location, is this to be provided by the airport or to be included in the proposals by the respondents to this RFP?

Answer: The infrastructure for all locations will be provided by the Airport.

4. If pricing is to be included for infrastructure by the respondent to this RFP, will a layout be provided of the locations?

Answer: The Airport will be providing infrastructure where necessary.

5. In reference to Attachment C Legon/Map where the one (1) arrow is displayed at the exit gate closest to the

Airport Terminal has been omitted as part of the bid.

6. See exhibit one (1) of these addenda, providing the revised Attachment B Scope of Work. The original

Scope of work is no longer valid. Please adhere to the revised scope of work of requirements.

Please incorporate this change into the Invitation for Bid and acknowledge receipt of this addendum on your bid form.

Sincerely, Laura Hardwick

EXHIBIT 1

SCOPE OF WORK

PROJECT TITLE: Automated Parking System and Installation Location: Middle Georgia

Regional Airport

Date: 01/23/2026

1. Project Overview

This project involves the design, installation, integration and commissioning of a fully automated parking system at Middle Georgia Regional Airport (MGRA). The system will manage vehicular access and revenue collection for airport parking operations, with a focus on efficiency, user convenience, and no cash handling.

2. System Layout

• Entrances: 1 automated entrance lane with ticket dispensing and barrier gate.

• Exits: 3 automated exit lanes with payment verification and barrier gates. System must include mobile payments (Apple Pay, Google Pay, tap-contactless)

• Pay-on-foot station: 1 strategically placed unit located within the terminal passenger pathways.

• Mobile Handheld Payment Unit: 1 For on-the-go payment or support

3. Functional Requirements

The system must:

• Control and monitor 1 entrance and 3 exits with barrier gates with intercom capabilities.

• Provide 1 pay-on-foot station acceptance:

a. Credit/Debit Cards

b. Mobile Payments (Apple Pay, Google Pay, tap- contactless)

c. No cash acceptance required

d. Include a handheld payment terminal to allow staff to process payments curbside, during system outages, or for special events.

• Support ticket-based, digital entry/exit.

• Offer user-friendly interface with touchscreens and multiple language support.

• Include a waterproof VOIP-based intercom system at all entry/exit stations for real-time assistance.

4. Hardware Components

• 1 Entrance Gate Unit with ticket dispensers

• 3 Exit Gate Units (with barcode scanners)

• 1 Indoor Pay-On-Foot Kiosk (ADA-compliant, weather-resistant)

• 1 Handheld Payment Terminals (WiFi or cellular connected, PCI compliant)

5.

• VOIP Intercom Panels at all customer interaction points

• Central Management Server (cloud based)

6. Software Requirements

• Real-time transaction monitoring, occupancy data, and reporting

• VOIP intercom management interface

• Secure, PCI-compliant payment processing (including for handheld unit)

• Remote staff access for alerts, override, and customer service.

7. Integration Requirements

• VOIP intercom to connect with airport’s SIP compatible system.

• Parking network securely connected via LAN or Wi-Fi.

8. Training and Support

• Staff training on fixed and handheld systems

• Staff training on software and reports

• Operational manuals and technical documentation

• Minimum 18-month warranty with preventative maintenance

• Technical support and remote monitoring

9. Project Timeline

• Design & Procurement: TBD

• Installation: TBD

• Testing and Commissioning: TBD

• Go-live Date: TBD

10. Deliverables

• Turnkey installation of parking system with:

a. 1 Entrance Lane

b. 3 Exit Lanes

c. 1 Pay-on-Foot Kiosk

d. Handheld payment terminal(s)

e. VOIP intercom system

• Software setup and system integration

• Training, documentation, and support

• Easy to use for passengers

• Easy to maintain