(26-0252-REQ)_CPM_Tree_Maintenance_New_Contract_Fiscal_Review.docx
DOCX document 115 KB Posted
- Attached to
- Tree Maintenance and Removal Services State and local contract opportunity
- Solicitation number
- 26-0252-ITB
- Issued by
- Pinellas County, Florida
About this file
This is a fiscal review document for a new tree maintenance contract from Pinellas County's Construction and Property Management (CPM) Department in Florida. The contract, titled "Tree Maintenance - Trimming, Pruning, and Removal," is being awarded to Gulfcoast Transfer Services Ind dba Prime-Scape Services under contract number 189-0360. The contract will span three years and covers tree maintenance services including trimming, pruning, and removal for stormwater facilities, outparcels, and other designated county-owned or managed properties throughout Pinellas County, including administrative buildings, parks, vacant lots, rights-of-way, landscaped medians, and environmentally sensitive areas. The contract is anticipated to commence on October 1, 2026, and will not impact the FY26 Adopted Budget but will be programmed into the CPM Department's FY27 Budget.
The total contract amount is $583,422.75 over the three-year term, equating to an annual estimated expenditure of $194,474.25. Funding is budgeted from the CPM Department Operating Budget, with FY26 appropriations of $101,440.00 allocated primarily to account code 534 (Other Contractual Services). As of December 31, 2025, the incumbent vendor had expended $5,910.00 in FY26, while FY25 expenditures totaled $227,377.50. The account strings reflect allocations across multiple departmental divisions, with amounts distributed between Other Contractual Services and Routine/Preventative and As-needed Repair and Maintenance accounts. Any budget overages will be absorbed by the department or addressed through a budget amendment process.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Tree_Maintenance_and_Removal_Services.pdf | ||
| Foreign_Countries_of_Concern_Affidavit_12.11.2025.pdf | ||
| Human_Trafficking_Affidavit_11.20.25.pdf | ||
| Tree_Location_and_Information.xlsx | XLSX spreadsheet | |
| Notice_of_Intent_to_Sole_Source_07-25-2023.pdf | ||
| Common_Carrier_Attestation_02.05.2025.pdf | ||
| Non-Competitive_Oversight_Committee_Justification_Form.docx | DOCX document | |
| Prime-Scape_Charlies_Reference.xlsx | XLSX spreadsheet | |
| Tree_Pruning_RFP_PO_Analysis_1.23.26.xlsx | XLSX spreadsheet |
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Text version
CPM OpenGov Procurement Contracts Fiscal Review New Contract
| 1. Contract Title: | Tree Maintenance - Trimming, Pruning, and Removal | |||
| 2. Vendor Name: | Gulfcoast Transfer Services Ind dba Prime-Scape Services | |||
| 3. Contract Number: | 189-0360 | |||
| 4. Granicus ID (if applicable): | N/A | |||
| 5. BPA number (if applicable): | N/A | |||
| 6. Term: | 3 YRS (TBD) | |||
| 7. Contract Amount: | +$583,422.75 |
8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)
a. Amount Budgeted: FY26 $101,440.00
i. $101,440.00 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $0 (546-Projected/As-needed R&M)
v. $0 (552-Operating Supplies)
FY25: $94,150.00
i. $81,150.00 (534-Other Contractual Serv)
ii. $0 (546-Routine/Preventative R&M)
iii. $0 (546-Planned Projects (PP))
iv. $13,000.00 (546-Projected/As-needed R&M)
v. $0 (552-Operating Supplies)
b. Account String(s): 0001.361310.1391.000000.5340001 – 0 | $81,150
0001.361410.1391.000000.5340001 – 0 | 0 0001.361501.1391/1903.000000.534/5460001 – $25,360 / $3,000 0001.361525.1391/1903.000000.534/5460001 – $25,360 / $10,000
0001.361530.1391.000000.5340001 – $25,360 / 0
0001.361540.1391.000000.5340001 – $25,360 / 0
9. Analysis (annual impact based on contract modification date)
· The fiscal impact of this new contract is an overall cost of $583,422.75 and a YoY cost of $194,474.25 (based on a 3 YR term). Due to the timing of this new contract (which will affect FY27 and onward based on the anticipated start date (10/1/26) of the existing contract), this item WILL NOT AFFECT the FY26 Adopted Budget BUT WILL BE BETTER PROGRAMMED into CPM’s FY27 Budget (once submitted in March 2026). As of 12/31/25, the costs associated with this vendor for tree maintenance services totaled $5,910. In FY25, the final costs associated with this vendor totaled $227,377.50. Any overages would be absorbed by the department or addressed via a budget amendment.
10. Overall Fiscal Impact
a. Contract Amount: $583,422.75
i. Annual Estimated Expenditure: $194,474.25
b. Contract Modification Amount: $0
i. Annual Estimated Expenditure: $0
c. New Contract Amount: $0
i. Annual Estimated Expenditure: $0
11. Amount Expended in FY26 (as of 12/31/25): $5,910.00
12. Amount Expended in FY25: $227,377.50 image1.png image2.png
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