26-0073_Remediation_Services.pdf

SUBMIT TO:

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It is the Vendor’s responsibility to ensure the submittal is uploaded to VendorLink according to bid specifications. We are not responsible for delivery systems.

The School District of Manatee County

INVITATION TO BID

PURCHASING DEPARTMENT

215 Manatee Avenue West Bradenton, Florida 34205

DATE ISSUED: September 9, 2025

CONTACT PERSON: Melody Ryan

TELEPHONE #:941-708-8800 ext. 44070

EMAIL ADDRESS: ryan@manateeschools.net

TITLE: REMEDIATION SERVICES NUMBER:

26-0073-MR

SUBMITTAL DEADLINE:

September 24, 2025, 3:00 PM

PRE-PROPOSAL CONFERENCE - N/A SUBMITTALS RECEIVED AFTER

ABOVE DATE AND TIME WILL

NOT BE ACCEPTED

REQUEST FOR INFORMATION DEADLINE: September 17, 2025

This Bid Submittal and subsequent award by The School District of Manatee County shall constitute a binding and enforceable contract. All Specifications, Terms and Conditions, Addenda, and correspondence of this Contract shall be incorporated into the final award and become an integral part of the Contract. Unless otherwise stipulated in this Contract, no other contract documents shall be issued.

LEGAL NAME, (herein referred to as “Bidder”) As described in the Section Titled “Florida Department of State, Division of Corporations Registration Requirements” within this Invitation to Bid (“ITB”).

LEGAL COMPANY NAME:

Florida Division of Corporation Document Number (www.sunbiz.org):

CONTRACTOR E-VERIFY NUMBER:

MAILING ADDRESS: I hereby certify that I have read and understand the requirements of this Solicitation and that, I, as the Bidder, will comply with all requirements of this offer and any contract(s) and/or other transactions required by this award.

Authorized Signature

Typed Name

Title Date

CITY – STATE – ZIP:

TELEPHONE NO:

FAX NO:

FEI/EIN Number:

Email Address:

http://www.myvendorlink.com/ http://www.sunbiz.org/

BID ON REMEDIATION SERVICES, SDMC No. 26-0073-MR

BID SUBMITTAL CHECKLIST

It is the sole responsibility of each Bidder to check VendorLink up to the bid opening date and time, for all addenda issued and for any information regarding this solicitation.

The following documents must be submitted electronically:

Invitation to Bid Form Pricing, Delivery and Warranty Submittal Bidder’s Experience and Qualifications Bidder’s Statement of Principal Place of Business Bidder’s Statement of Financial Qualification Drug-free Workplace Certification Debarment and Suspension Certification Scrutinized Company Certification Byrd Anti-Lobbying Amendment Anti-Discrimination Amendment Employment Eligibility Verification (“E-VERIFY”) Contractor Affidavit Regarding the Use of Coercion for Labor and Services

QUALIFICATIONS

List of comparable projects completed within the path 6 months.

Minimum of three references.

Copy of all applicable licenses and certifications.

Proof of insurance

SECTION 1. SCOPE

The purpose of this solicitation is intended to establish local contractors with rapid response time for fire, smoke and water remediation. The work covered by this contract shall consist of, but is not limited to, the furnishing of all labor, services, tools, materials, equipment, transportation, supervision and all miscellaneous requirements needed to perform all operations outlined in this document.

Fire Restoration Services: This service category shall consist of the performance of activities after fire or smoke damage occurs as requested.

• Debris removal

• Onsite dry out

• Cleaning of building’s environmental surfaces (i.e. floors, walls, ceiling, etc.)

• On-location and off-location contents cleaning (smoke/water damage)

• Repair and build back when requested

Flood/Water Damage and Drying Services: This service category shall consist of the performance of activities in response to the occurrence of potable, grey, and/or black water damage as requested.

• Debris removal

• Onsite dry out

• Cleaning of building environmental surfaces (i.e. floors, walls, ceiling, etc.)

• On-location and off-location contents cleaning (smoke/water damage)

• Repair and build back when requested

Contract Value:

A budget has not been established for local fire, smoke and water remediation services.

Services will be performed on an “as needed” basis. No guarantee is given or implied as to the total quantity or dollar value of this bid.

NOTE: The Contractor must agree that during a declared disaster situation that any bid items with a markup will be billed at actual cost without any mark-up permitted.

SECTION 2. SPECIAL CONDITIONS

1. Term: The intent of this Contract is to establish a Contract for a period of three (3) year(s) from the date of award, during which time the successful Bidder(s) shall guarantee fixed Pricing on items awarded, as specified in this Solicitation. Contract period commences on October 29 2025 October 31, 2028.

2. Contract Renewals: The School District of Manatee County reserves the right to renew any or all prices, terms, conditions, and specifications of this Contract, for up to two (2) additional one-year period(s), upon mutual agreement by both the School District of Manatee County and the Awarded Bidder. Renewals must be evidenced, in writing, with the Signature of the Awarded Bidder’s authorized representative and the School District of Manatee County.

3. Contract Extension: In addition to any renewal options contained herein, the School District of Manatee County has the right to extend the Contract for the period of time necessary for the

School District of Manatee County to release, award, and implement a replacement ITB for the commodities and/or contractual services provided through this Contract. Such extension shall be based upon the same prices, terms, and conditions as the existing ITB.

4. Additional Vendors: The School District of Manatee County reserves the right to increase the pool of companies to provide the services included in the ITB, if deemed necessary by the School District of Manatee County, subject to approval, additional providers will be added to the pool of awarded companies. Regardless as to the year a company is added to the pool of awarded companies, all awards will be terminated at the end of this ITB.

5. E-Verify: The School District of Manatee County and all parties the district contracts with must provide contractors E-Verify number in accordance with Florida Statute 448.95.

6. Insurance: Indemnification shall be in accordance with section 725.06, 725.08 Florida Statute “as applicable”. The successful proposer shall furnish the School District of Manatee County with proof of:

(1) Statutory Limits of Worker’s Compensation in compliance with Chapter 440, Florida Statute, if required.

(2) Comprehensive General Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence.

If policy is on a “CLAIMS MADE” basis, contractor’s insurance carrier will identify policy as such and indicate in writing the number of claims paid by this policy and reserves outstanding. Policy aggregates must equal at least two (2) times the occurrence limit.

(3) a. Automobile Liability Insurance in an amount equal to or greater than $1,000,000.00 per person.

b. Automobile Liability Insurance equal to or greater than $1,000,000.00 per occurrence for property damage or $1,000,000.00 combined single limit.

(4) Contractual Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence. Policy must include endorsement for indemnification in the event third party damages are sought against the School District.

(5) Completed Operations Endorsement equal to or greater than $1,000,000.00 per occurrence.

(6) Independent Contractors Endorsement in an amount equal to or greater than

$1,000,000.00 per occurrence.

(7) Additional Insured Endorsement: The School District of Manatee County shall be named as an additional insured on all policies that are required by these specifications.

(8) Cancellation Notice: All policies in effect shall contain cancellation endorsements providing thirty (30) days written notice of such cancellation, non-renewal and/or reduction in coverage limits prior to the effective date of such cancellation, non-renewal and/or reduction.

(9) Contractor shall maintain at all times during the construction of the project a “Builders Risk” policy equal to the amount of the project, and shall include, as a minimum the following coverages: Fire, Extended Coverage, Vandalism and Malicious Mischief. (All Risk policies are preferred.)

**Contractor(s)/Vendor(s) providing Professional Services shall provide evidence of at least $1,000,000.00 of Professional Liability Insurance coverage.

SECTION 3. SPECIFICATIONS

CONTRACTOR QUALIFICATIONS:

Contractor shall be local and who has the expertise and knowledge, and regularly engaged remediation, demolition as a result of fire, smoke, and/or water intrusion including the abatement of mold. The contractor shall possess and provide all the necessary supervision, labor, materials, equipment, human capital, licenses, certifications, inventory, tools, and resources to successfully and skillfully execute this contract in accordance with the terms and conditions herein.

EXPERIENCE AND QUALIFICATIONS

The contractor must have at least 3 years’ experience in remediation services. Each bidder submitting a bid certifies that they possess a current certificate/competency and/or license issued by the State of Florida. Bidders shall submit a photocopy of their contractor’s license.

BID SUBMITTALS

1. Resume from key staff members

2. Proof of qualifications

3. List of comparable projects completed within the path 6 months.

4. Minimum of three references.

5. Copy of all applicable licenses and certifications.

6. Proof of insurance.

WORK HOURS

Work hours will be Monday – Friday, dawn to dusk, as determined by School Board representative. Contractor(s) shall be available to perform any and all services at any time as deemed necessary during the course of this contract, twenty-four (24) hours a day, seven (7) days a week, 365 days per year. Whenever possible, work will be performed during standard business hours, Monday through Friday, 7:00 a.m. to 5:00 p.m., but bidders shall be aware that the majority of the services will be performed outside of these standard times for emergency and/or unscheduled services, Non-Standard Hours will be for any services performed outside the hours listed. All contractor work shall be accomplished within 30 calendar days, including any time for shipping and handling of equipment.

RESPONSE TIME

Contractor(s) shall be contacted by the Maintenance and Operations Departments or its designee for all services. Due to emergency and possible damage control situations, delays in responses will not be acceptable.

For all non-emergency situations, Contractor(s) shall be on-site performing services with four (4) hours of contact for any and all locations with the school district, unless otherwise agreed upon with the Maintenance and Operations Department.

a) Contractor(s) shall respond immediately for any emergency call or immediate need requested by the school district and will be on-site and commencing services within two

(2) hours of initial contact for any and all sites. Contractor(s) shall immediately address the problem and inform the Maintenance and Operations representative of the extent of the emergency and/or problems.

b) Failure to respond within these time frames may be cause for the School District to use alternate bidder(s).

c) Notification Responsibilities: The Contractor shall notify the Maintenance and Operations representative via phone or e-mail, a minimum of 24 hours in advance of: (a) initially starting work or starting work after a multiple workday pause, (b) ceasing work for a multi-workday pause, and (c) deliveries of major materials or equipment.

TIME & MATERIAL BASIS

This solicitation and resultant contract contain elements based upon a time and material basis.

However, this does not mean the Contractor can invoice for any costs incurred. Instead, it is based upon the following:

a. Labor & Material. The labor hour rates and material markup/discount as specified. A “markup to cost” is based upon the Contractor’s actual cost. A maximum of 25% mark-up will be allowed. A mark-up on sales tax will not be allowed. Upon request by the District, the Contractor shall provide their actual invoice for material.

b. NTE Quote Format. When the District requests new or additional work within the scope of this contract, the Contractor shall provide a not to exceed (NTE) quote broken out in detail to paragraph a. above.

DUMPSTER REQUIREMENTS

The contractor shall coordinate with the Maintenance and Operations representative the placement of an open top dumpster for waste materials. The SDMC unfortunately has no control and is not responsible for any non-project related material deposited into the contractor’s open top dumpster while on campus. The contractor must be flexible to free up space if the space is needed due to over-crowding. If a space is no longer available, the SDMC representative will find an alternative location and notify the contractor as soon as relocation is required.

DISPOSAL OF WASTE MATERIAL

The contractor is responsible for removing demo waste from the construction area daily or at an agreed upon frequency. The small hand containers used to transport waste from the work area to the dumpster, must be covered during transportation. Any dust and debris accumulated in the corridors along the transportation route, must be minimized by removal with a wet mop as soon as feasibly possible to reduce tracking. A designated travel route for the daily removal and clean-up will be reviewed during the site visit.

PARTS AND MATERIALS

All parts and materials to be utilized shall conform to standards of the trade and in accordance with manufacturer’s recommendation. Repair parts shall be billed at a markup of cost. A maximum of 25% mark-up will be allowed. A mark-up on sales tax will not be allowed.

RENTAL EQUIPMENT:

On occasion, the use of special rental equipment may be required. This is for equipment that is used on occasion, not in the regular course of services. The cost of special rental equipment will be allowed based on the Contractor's cost from the rental facility plus the bid percent mark-up.

Indicate this percent mark-up on the bid form. A maximum of 10% mark-up will be allowed. A mark-up on sales tax will not be allowed. Rental is for active use. Payment for inactive use will not be allowed. Approval from the Maintenance and Operations representative is required prior to the use of this equipment. The Contractor's invoices will clearly show the description of rental equipment used, number of hours or days of active use, cost, and percent mark-up cost. A copy of the rental equipment invoice will be submitted with the Contractor's invoice.

CONTRACTOR OWNED EQUIPMENT:

The cost of Contractor owned special equipment will be allowed. The bid price shall include the cost of the equipment operator. Indicate on the bid form the type of special equipment owned and the hourly and daily rates for use of this equipment. Approval from the Maintenance and Operations representative is required prior to the use of this equipment. Additional equipment that may be purchased by the Contractor after the award of bid may be added to the scope of Contractor owned equipment. These hourly and daily rates for this added equipment will be negotiated with the Purchasing Department representative prior to use of special equipment and priced as for similar sized equipment. The Contractor's invoices will clearly show the description of special Contractor owned equipment used, number of hours or days of active use, and itemized cost.

USE OF SUBCONTRACTORS:

The Contractor shall perform the work with its own employees under its immediate supervision and shall not subcontract any portion of the work unless approved by the Maintenance and Operations representative.

On occasion, the use of subcontracted services may be required. This is for service that is needed on occasion, not in the regular course of plumbing services. Subcontracted services for repairs, installations, and emergency services for plumbing services are to be billed at net cost. A maximum of 10% mark-up will be allowed. A mark-up on sales tax will not be allowed. The Contractor's invoices will clearly show the description of the subcontracted service, cost, and percent mark-up cost. A copy of the Subcontractor’s invoice will be submitted with the Contractor's invoice.

HURRICANE RESPONSE:

During hurricane season June 1 through November 30, contractor shall be first responder to the School District of Manatee County. Upon notification by District Representative, contractor shall respond within 24-48 hours, depending on restrictions and magnitude of damage to provide repair services.

LOCATION:

School addresses can be located on the district website:

www.manateeschools.net http://www.manateeschools.net/

SECTION 4: PRICING and WARRANTY:

PRICING and WARRANTY:

NOTE: SUBMISSION OF FALSE DELIVERY DATES MAY RESULT IN VENDOR DEBARMENT.

DELIVERY TO BE COMPLETED WITHIN DAYS AFTER RECEIPT OF ORDER.

ABILITY TO SETUP SECURED CUSTOMIZED WEBSITE FOR SCHOOL DISTRICT OF MANATEE COUNTY P-CARD TRANSACTIONS: Yes No

The bidder proposes and agrees to provide all labor, materials, supervision, equipment, tools, fuel, travel, mileage, etc., to perform the work required in accordance with the bid documents for the following price:

1. SUPERVISOR, STANDARD WORKING HOURS - standard working hours (Monday through Friday 7:00 a.m. - 5:00 p.m.), hourly rate

2. SUPERVISOR, NON-STANDARD WORKING HOURS - non-standard working hours (Monday through Friday prior to 7:00 a.m. and after 5:00 p.m., and Saturday and Sunday), hourly rate

3. WATER DAMAGE RESTORATION TECHNICIANS, STANDARD

WORKING HOURS - standard working hours (Monday through Friday 7:00 a.m. - 5:00 p.m.), hourly rate

4. WATER DAMAGE RESTORATION TECHNICIANS, NON-STANDARD

WORKING HOURS- non-standard working hours (Monday through Friday prior to 7:00 a.m. and after 5:00 p.m., and Saturday and Sunday), hourly rate

5. GENERAL LABORER, STANDARD WORKING HOURS - standard working hours (Monday through Friday 7:00 a.m. - 5:00 p.m.), hourly rate

6. GENERAL LABORER, NON-STANDARD WORKING HOURS- non-standard working hours (Monday through Friday prior to 7:00 a.m. and after 5:00 p.m., and Saturday and Sunday), hourly rate

7. SITE MOBILIZATION/ DE MOBILIZATION FEE, STANDARD WORKING

HOURS - standard working hours (Monday through Friday 7:00 a.m. - 5:00 p.m.), hourly rate

8. SITE MOBILIZATION/ DE MOBILIZATION FEE, NON-STANDARD

WORKING HOURS- non-standard working hours (Monday through Friday prior to 7:00 a.m. and after 5:00 p.m., and Saturday and Sunday), hourly rate

MATERIALS

PERCENTAGE MARK -

UP

9. Percentage mark-up of materials cost.

Where applicable, A MAXIMUM OF 25% MARK-UP of materials will be allowed. Indicate this percentage in the space to the right. No mark-up of sales tax allowed. A copy of the itemized materials invoice from the Contractor's supplier must be included with all billings to the SDMC for materials. Note: All invoices shall be billed on a cost-plus basis except during a declared disaster (no mark-up permitted).

RENTAL OF EQUIPMENT

PERCENTAGE

MARK -UP

On occasion, it is recognized that rental of equipment may be necessary. This category is for special rental equipment that is used on occasion, not in the regular course repair services and only used with prior written approval from the Maintenance representative. Rental is for active use of equipment. Payment for inactive use will not be allowed.

10. Rental of equipment percentage mark-up of cost. This is equipment that is used on occasion, not in the regular course of electrical services. A MAXIMUM OF 10% MARKUP of cost of rental equipment will be allowed

CONTRACTOR OWNED SPECIAL EQUIPMENT

RATES

11. Use of Contractor owned special equipment. To be used only with prior approval from the authorized representative. This is equipment that is used on occasion, not in the regular course of work with ins cope. List type of special equipment and rates. Rate is for active use of equipment.

Hourly Rate

Daily Rate

Special Contractor Owned Equipment not used in the normal course of electrical work, to include operator in bid price:

Wet/Dry Vacuums $ $ Water Extraction Unit $ $ Air Movers/Blower $ $ Dehumidifiers size $ $ Dehumidifiers size $ $ Dehumidifiers size $ $

Additional equipment: $ $

SUBCONTRACTED SERVICES PERCENTAGE MARK -

UP

On occasion, it is recognized that subcontracted services may be necessary, including the use of dumpster or other debris removal services. This category is for services used on occasion, not in the regular course of roofing installation and repair services and only used with prior written approval from the Maintenance representative.

12.

Subcontracted services are to be billed at net cost. Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARK-UP of subcontracted services will be allowed.

Indicate this percentage in the space to the right. No mark-up of sales tax allowed. A copy of the itemized subcontracted services invoice from the Subcontractor must be included with all billings to the SDMC for subcontracted services. Note: All invoices shall be billed on a cost plus basis except during a declared disaster (no mark-up permitted).

13. EMERGENCY CONTRACT:

Name:

Phone number:

Price Adjustments The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

a) The volatility is due to causes wholly beyond the vendor’s control

b) The volatility affects the marketplace or industry, not just the particular vendor’s source of supply

c) The effect on pricing or availability of supply is substantial

d) The volatility so affects the vendor that continued performance of the contract would result in substantial loss or financial hardship.

e) The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

NOTE: The Contractor must agree that during a declared disaster situation that any bid items with a markup will be billed at actual cost without any mark-up permitted.

WARRANTY AND SERVICE PROVISION: Bidder must state in spaces provided below complete descriptions of any warranties given by manufacturer and dealer. The Statement shall include availability of service, repair parts, and time normally required to effect repair on equipment contained in the bid. Further, the statement shall also indicate who is to be responsible for any transportation charges that may be accrued in effecting equipment repair within the provisions of applicable warranties.

MANUFACTURER’S WARRANTY:

DEALER’S WARRANTY:

LOCATION OF REPAIR SERVICES:

AVAILABILITY OF REPAIR PARTS:

ESTIMATED TIME TO EFFECT REPAIR:

RESPONSIBLE FOR WARRANTY SERVICE TRANSPORTATION CHARGE:

SECTION 5: CONTRACTORS RESPONSIBILITIES

CONTRACTORS RESPONSIBILITIES

The Contractor shall be responsible for the protection of all buildings, structures, and utilities that are underground, above ground, or on the surface from their operations that may be hazardous and/or damaging to said facilities.

The Contractor shall be responsible for the protection of all personnel against hazards and/or injuries due to their construction operation at the work site.

Contractor shall be responsible for correction and/or replacement according to local codes and School District’s satisfaction of all water lines, sanitary lines, electrical lines, curbs, sidewalks, streets, parking lots, grassed areas, etc., broken or damaged as the result of Contractor’s operations.

Contractor shall be responsible to safeguard all of their tools, equipment, signs, barricades, etc.

while operating on any School District properties. The School District of Manatee County assumes no responsibility for any act of theft or vandalism which may occur while Contractor’s equipment is located on any School District site.

Contractor shall not inhibit access to school sites during pursuit of any work specified herein.

Contractor shall leave all work sites in a neat and orderly fashion at the end of each workday.

The Contractor shall be responsible to ensure frequent pick-up of all rubbish, refuse, scrap materials, and debris as a result of their operations so that work sites present a neat and orderly appearance at all times. All rubbish, scrap, etc. shall be transported from the premises. Rubbish shall NOT be deposited as fill on the work site. At completion of work, the contractor shall remove all work materials, tools, construction equipment, machinery and surplus materials from the work site and shall leave project in ready to use condition.

Contractor or a representative, daily while working on School Sites shall sign in at the school’s Main Office prior to commencing any work and shall sign out at the school’s Main Office prior to leaving campus unless prior written exception has been obtained.

Contractor shall remedy any and all damages to property by acts of omission, or vandalism which occur as a result of their work.

Contractor shall provide due care at all times while performing any task at any School District controlled location to cordon off, barricade, and/or post signs to maintain a safe distance to avoid creating hazardous conditions for pedestrians, property and vehicles.

The Contractor shall at all times enforce strict discipline and good order among their employees and shall not employ any unfit person or anyone not skilled in the task assigned to them.

The Contractor shall supervise and direct the work, using their best skill and attention. The contractor shall be solely responsible for all construction means, methods, techniques, work sequences and procedures for coordinating all portions of the work under this contract.

The Contractor shall be responsible to the School District of Manatee County for the acts and omissions of their employees, subcontractors and their owners and employees and any other persons performing any of the work under a contract with the Contractor.

The Contractor shall take field measurements and verify field conditions and shall carefully compare such field measurements and conditions and any other information known to the Contractor as may be provided by the owner before commencing activities. Errors, inconsistencies or omissions discovered shall be reported to the School District Project Manager at once.

The Contractor shall not be held liable neither for delays caused by the district nor those caused by the scheduling of inspections.

The Contractor shall be responsible for the appearance of all working personnel assigned to the project at all times and their compliance with School District Policies and Rules stated in the Instructions to Bidders.

The Contractor shall be responsible for off-loading, unpacking/uncrating all materials and equipment at the job site and install railings in accordance with specifications herein and all attachments.

Contractor shall ensure all work is installed straight, level, plumb and in a workmanlike manner.

The Contractor’s invoice must be itemized indicating cost or list price and percentage mark up or discount as specified herein, labor, freight, etc. to provide a complete accounting of items purchased and services performed. Failure to do so may result in delayed payments.

The Contractor shall not proceed with any project until a written purchase order has been received from the School District of Manatee County.

The Contractor shall obtain prior approval on all costs before any additional work is performed beyond the scope of the original project.

The Contractor shall provide a construction work schedule and submit it to the School District Project Manager. The schedule shall include estimated commencement and completion dates as requested.

The Contractor shall provide an emergency after-hour telephone number and contact person for emergencies which occur after hours and on weekends.

Should any employee in the performance of this contract encounter materials that they suspect are embedded with asbestos they should stop all work at the site and not disturb the area of suspicion, call their appropriate Supervisor and advise them of the discovery. The Supervisor shall contact the School District Project Manager immediately for review and analysis of the suspected materials.

The Contractor shall promptly correct all work rejected by the owner as defective or as failing to conform to the contract documents whether observed before or after substantial completion and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected work.

SECTION 6. INSTRUCTIONS TO BIDDERS

1. Bid Submittal Instructions: Bidder shall submit Bid Submittal in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Bid Submittals not conforming to the instructions provided herein may be subject to disqualification at the sole option of the School District of Manatee County.

2. Bid Requirements: The following Appendices, upon which information is required, must be completed and provided with the Bid Submittal:

i) Invitation to Bid Form

ii) No Bid Response Submittal Form OR Bidder Acknowledgement

iii) Bidder’s Experience and Qualifications

iv) Bidder’s Statement of Principal Place of Business

v) Bidder’s Statement of Financial Qualification

vi) Drug-free Workplace Certification

vii) Debarment and Suspension Certification viii)Scrutinized Company Certification

ix) Byrd Anti-Lobbying Amendment

x) Anti-Discrimination Amendment

3. “No Bid” Response Submittal Form: If Bidder is not providing a Bid Submittal in response to this Contract, Bidder shall complete and submit the “No Bid” Response Submittal Form electronically prior to the due date established in this Contract via www.myvendorlink.com.

4. Electronic Submission: Bidder shall submit Bid Submittal electronically through VendorLink at www.myvendorlink.com. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

i. Upload files only in Excel (.xls or .xlsx), Adobe Portable Document (.pdf), or .ZIP file formats.

http://www.myvendorlink.com/ mailto:support@evendorlink.com

ii. Enable printing on files submitted.

iii. Clearly identify the ITB Number, Name, Submission Date, and Bidder Name on Invitation to Bid Cover Sheet.

iv. Complete the Invitation to Bid Cover Sheet on Bidder’s using the following information:

a. Business Name;

b. Complete Business Address;

c. Name(s) and contact information of key personnel.

v. Separate and identify each part of the submission.

5. Withdrawal: Bidders may withdraw, alter, and resubmit Bid Submittals through VendorLink at any time prior to the due date and time of this Contract. Any Bid Submittals not withdrawn will constitute an irrevocable offer, for a period of 90 days, to provide The School District of Manatee County with the services specified in the proposal. The School District of Manatee County may request clarifications and additional information after proposal submission.

6. Signature: All Bid Submittals must be signed by an officer or employee having authority to legally bind Bidder. Any corrections of unit prices must be initialed. Corrections made using correction fluid (white out) are not permissible and may result in the rejection of a Bidder’s proposal. Bidders should become familiar with any local conditions which may, in any manner, affect the product or service required. Bidders are required to carefully examine the ITB terms and to become thoroughly familiar with any and all conditions and requirements that may in any manner affect the work to be performed under this Contract. No additional allowance will be made due to lack of knowledge of these conditions.

7. Florida Department of State, Division of Corporations Registration Requirements: Bidders that are required to be registered with the Florida Department of State, Division of Corporations or who are incorporated within the State of Florida must furnish their Florida document number, and written documentation of “active” status. All registered Bidders must have an active status in order to be eligible to do business with the School District of Manatee County. Bidder(s) doing business under a fictitious name must submit the Bid Submittal using the company’s complete registered legal name, i.e. ABC, Inc. d/b/a XYZ Company. To register with the State of Florida, visit: www.Sunbiz.org.

8. Fingerprinting, Badges, and the Jessica Lunsford Act: The Jessica Lunsford Act was enacted on September 1, 2005 in response to the tragic abduction and death of Jessica Lunsford. This law affects a Bidder’s business operations and employees if they are under Contract with the School District of Manatee County.

8.1. The Awarded Bidder and any of its employees performing services hereunder shall comply with the Jessica Lunsford Act, effective September 1, 2005. “Non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, who have direct contact with students or who have access to, or control of school funds must meet level 2 screening requirements as described in s.1012.32. Contractual personnel shall include any vendor, individual, or entity under Contract with a school or the school board.” See Section 1012.465, F.S.

8.2. Florida statute requires all vendors, contractors and subcontractors of the School District of Manatee County to undergo a FDLE/FBI Level II background screening and be fingerprinted if any one of the following conditions http://www.sunbiz.org/ apply:

1.2.1. Vendor employees will be on school grounds when students are present;

1.2.2. Vendor employees will have direct contact with students; or

1.2.3. Vendor employees will have access to or control of school funds.

8.3. Vendors meeting the above conditions shall carry the School District of Manatee County badge or the State-Wide ID Badge.

9. Insurance Capacity Verification: Awarded Bidder(s) shall provide proof of insurance prior to execution of this Contract. Receipt of proof of insurance shall not be construed as an approval of Awarded Bidder’s insurance or a release or waiver of Awarded Bidder’s obligation to provide insurance required by this Contract. Awarded Bidder agrees to the following as it relates to all above required insurance:

9.1 All insurance shall be written with an insurance company licensed to issue insurance in the State of Florida and shall maintain an A.M. Best financial strength rating of A (VI).

9.2 All insurance shall be primary and not contributory to any other insurance carried by the School District of Manatee County. This shall also apply to any self-insurance maintained by the School District of Manatee County.

9.3 Awarded Bidder shall notify the School District of Manatee County’s Risk Management Department within thirty (30) days of any material changes or notice of cancellation Awarded Bidder received from its insurer on above required insurance.

9.4 Awarded Bidder shall provide evidence of all insurance in the form of a Certificate of Insurance and specify any deductible or retention applicable to above required insurance.

9.5 To the extent permitted by law, Awarded Bidder’s insurance shall contain a waive rights to recover from the School District of Manatee County or its insurance.

9.6 Any required insurance that Awarded Bidder self-insures or carries retentions in excess of Ten Thousand Dollars ($10,000.00) shall be pre-approved by the School District of Manatee County’s Risk Management Department and referenced in an addendum to this Contract.

SECTION 7. KEY EVENTS & DATES

KEY EVENTS & DATES

September 9, 2025 Bid notice e-mailed to prospective bidders via VendorLink & bidding documents posted on the VendorLink website.

September 17, 2025 Questions/Clarifications due. Question shall be submitted electronically through VendorLink at www.myvendorlink.com. Only questions submitted electronically will be included in an addendum.

September 18, 2025 Addenda posted to the e-procurement service website (www.myvendorlink.com).

September 24, 2025 Proposals due @ 3:00 p.m. E.T. Bidder shall submit Bid Submittal electronically through VendorLink at www.myvendorlink.com/

*September 30, 2025 The evaluation meeting (if required) will be held virtual via “Teams”.

Additional information will be posted if an evaluation meeting is needed.

*On or About September 30, 2025 Notice of Intent to Award posted on the e-procurement service website (www.myvendorlink.com).

*October 28,2025 School Board Award of Bid

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the evaluation meeting(s), posting of the Notice of Intent to Award and the Board approval date could slip two weeks or more. Continue to monitor our website or contact the Purchasing Department for more specific information as to when meeting(s) and notice(s) will be posted.

http://www.myvendorlink.com/ http://www.myvendorlink.com/

SECTION 8. GENERAL TERMS AND CONDITIONS

ASSIGNMENT:

Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other party (not to be unreasonably withheld.) If this matter pertains to a school that becomes a Charter School, this contract may be cancelled by the School District upon thirty days written notice and the School Board will be released of any and all obligations under this contract.

GENERAL BIDDER’S INFORMATION: Interested vendors are advised that the School District of Manatee County (District) will not consider bids which contain an escalation clause for the initial contract period. It is understood that normal bid processing time will be 30

- 60 days after opening date of bid and that prices reflected by this bid will be firm through bid processing time and the delivery of items awarded.

No price escalations (increases) will be permitted during the initial term of this contract. Price de-escalation (decrease) is permissible at any time during the contract term. The District reserves the right to require a decrease based on industry pricing indicators (PPI and CPI) Contractors may request a price increase at renewal, if any. Price increase requests must be based on the Producer Price Index (PPI) Table Containing PPI- U All Items Indexes and Annual Percent Changes, http://data.bls.gov index for related commodity, final demand, seasonally adjusted, and may not exceed 4 percent.

The price increase request must be submitted 30 days before the expiration of the Contract, to the Contract Administrator, in writing and substantiated by a copy of the appropriate (meaning specific to that Contractor’s commodity code) PPI index.

PURCHASE TERMS AND CONDITIONS: This bid, and the corresponding contract of award agreement and purchase orders will constitute the complete agreement. The School District of Manatee County will not accept proposed terms and conditions that are different than those contained in this Invitation for Bid, including pre-printed text contained on catalogs, price lists, other descriptive information submitted or any other materials. By virtue of submitting a bid, vendor agrees to not submit to any School District of Manatee County employee, for signature, any document that contains terms and conditions that are different than those contained herein and that in the event any document containing any term or condition that differs from those contained herein is executed, said document shall not be binding on the School District of Manatee County.

MINOR IRREGULARITIES/RIGHT TO REJECT: The District reserves the right to accept or reject any and all bids, or separable portions thereof, and to waive any minor irregularity, technicality, or omission if the District determines that doing so shall serve the Districts’ best interests. The District may reject any response not submitted in the manner specified by the solicitation documents.

CLARIFICATIONS OR REVISIONS: The District reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of submissions from all respondents deemed eligible for Contract award. Failure to provide requested information may result in rejection of the response.

EX PARTE COMMUNICATION: To assure proper and fair evaluation of submissions, after submissions are received the District prohibits ex parte communication initiated by the submitter to Board members and discourages ex parte communication initiated by the submitter to any District official or employee evaluating or considering the submissions prior to the time a decision has been made. Communication between a submitter and the District will be initiated by the appropriate District official, employee or designated consultant in order to obtain information or clarification needed to develop a proper and accurate evaluation of the submission. Ex parte communication may be grounds for disqualifying the offending submitter from consideration or award of the contract then in evaluation or any future contract.

PURCHASES BY OTHER PUBLIC AGENCIES: With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other governmental agencies within the State of Florida.

Such purchases shall be governed by the same terms and conditions as stated herein.

CANCELLATION: Notwithstanding any other provision of this invitation, any agreement resulting from this invitation may be unilaterally canceled by the School District of Manatee County via either of these two methods at the District’s sole discretion:

1. In the event any of the provisions of the awarded bid are violated by the vendor, the School District of Manatee County may give written notice to the vendor stating the violations or deficiencies and demanding their cure. If those violations or deficiencies are not cured to the School District’s reasonable satisfaction within five (5) days of the vendor’s receipt of the notice, the agreement may immediately thereafter be canceled by written notification to the vendor; or http://data.bls.gov/

2. The School District of Manatee County may terminate any agreement resulting from this invitation at any time, with or without cause, upon thirty (30) days written notice to the other party.

AUTHORITY: The School Board of Manatee County, Florida is the sole legal entity having authority to award a bid or bind the School District in regard to any agreement resulting from this invitation. The Superintendent of Schools acts as the Chief Executive Officer of the Manatee County School District and shall have, and is hereby delegated by the School Board, authority to issue any notice, effect any cancelation, perform any inspection, or take any other action to ensure compliance with the terms of this invitation or any agreement resulting there from on the School Board’s behalf without further action by the School Board.

CLARIFICATION OF BIDS: Bidders shall submit via Vendorlink any questions regarding this bid. Only questions submitted electronically through Vendorlink will be answered and/or included in an addendum. See “Key Events & Date” section for deadline date.

Questions received after the date posted in the “Key Events & Date” section will not be acknowledged.

Changes to the bid which have a material effect shall be communicated to bidders only by written addenda.

ADDENDA TO BIDS: From time to time, addenda’s may be issued to this bid. Any such addenda will be posted on (www.myvendorlink.com). Such notices will contain clarifications to details of the solicitation and/or responses to questions submitted during the preview period. Each respondent is responsible for monitoring these sites for information concerning this solicitation.

EVALUATION COMMITTEE MEETING: Evaluation meetings will be open to the public pursuant to Florida State Statute 286.011 and noticed on the District Web Site (www.manateeschools.net) and on the School District bulletin board located in the lobby at the School Support Center, 215 Manatee Avenue West, Bradenton, Florida, 34205. Any portion of a public meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as part of the a competitive solicitation, or at which a vendor answers questions as part of a competitive solicitation is exempt from Florida Statute 286.011. See Key Events and Dates page contained herein.

LINE ITEM BID CORRECTIONS: The use of correction fluid or erasures to correct line item bid prices and/or quantities are not acceptable. Corrections must be by line outs of the incorrect figures, writing in of correct figures and initialing of the corrections by the originator. Correction fluid or erasure corrected bids will be considered nonresponsive for the corrected items only.

BUDGETARY LIMITATIONS: The School District of Manatee County reserves the right to reject any item or items and/or increase or decrease quantities as required due to budgetary limitations.

NON-FUNDING CLAUSE: In the event sufficient budgeted funds are not available for a new fiscal period, the Purchasing Department shall notify the vendor of such an occurrence and the contract shall terminate on the last day of the current fiscal period without penalty or expense to the District.

AWARDS: The School District of Manatee County reserves the right to make award(s) on an individual, multiple, lump sum or low total basis.

PUBLIC RECORDS: Any material submitted in response to this Solicitation will become a public record pursuant to Chapter 119, Florida Statutes, when the District receives the responses. Any claim of confidentiality is waived upon submission, unless addressed as set forth below. A Vendor’s response to this solicitation shall be a public record and subject to production, disclosure, inspection and copying consistent with the requirements of Chapter 119, Florida Statutes. All information in a Vendor’s response (including, without limitation, technical and price information) will be a matter of public record, subject to the provisions of Florida’s Public Records Act, Chapter 119, Florida Statutes, regardless of copyright status. Submission of a response to this solicitation shall constitute a waiver of any copyright protection which might otherwise apply to the District’s production, disclosure, inspection and copying of such response and contract, or any part thereof, except those parts asserted to be exempt under Chapter 119, Florida Statutes. The response, upon submission shall be the property of the District (except those parts asserted to be exempt in the manner set forth below), and the District, in its sole discretion, shall have the right to use, reproduce, and disseminate the response. The District reserves the right to use any and all information contained in a response received to this solicitation. Any content submitted to the District which is asserted to be exempt under Chapter 119, Florida Statutes, shall be set forth on a page or pages separate from the rest of the response, and clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption, confidentiality, or trade secret specifically identified in writing on each and every such page. Failure to segregate and so identify any such content shall constitute a waiver of any claimed exemption, confidentiality, or trade secret as applied to the portion of the response or other document in which the content is set forth.

IF THE CONTRACTOR HAS

QUESTIONS REGARDING THE

APPLICABILITY OF CHAPTER

119, FLORIDA STATUTES, TO

THE CONTRACTOR'S DUTY TO

PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT,

CONTACT THE CUSTODIAN OF

PUBLIC RECORDS:

Public Records Custodian, Communications/Public Records Associate, 215 Manatee Avenue W.

(941) 708-8770 Bradenton, Florida, 34205 publicrecords@manateeschools.net

NOTIFICATION OF AWARD: After award by the School Board of Manatee County, bidders are invited to visit our website www.myvendorlink.com.

PURCHASING CARDS: The School District of Manatee County may choose to use a “P-Card” for ordering of goods and materials or payment of invoices under this bid. The Bidder, by submitting a bid, agrees to accept this manner of payment and may not add additional handling charges or service fees to purchases made with the District’s Purchasing Card(s). Refusal to accept this condition may cause the bid to be declared nonresponsive, or result in revocation of the contract, if already awarded. A secured customized website for the School District of Manatee County will be setup with password capabilities which reflect pricing awarded on this bid at the discretion of the School District. No third-party payment, i.e. Pay pal will be considered.

VISITOR IDENTIFICATION SYSTEM: A Visitor Identification System has been implemented by the School District of Manatee County. A driver’s license or government issued photo id will be required for scanning into the system and a visitor’s pass will be issued to individuals visiting district sites.

COMPLIANCE REQUIREMENTS: Vendors/Bidders acknowledge and understand that the projects contemplated by this contract are being constructed on public property owned by the School District of Manatee County, which property may at various times during construction be occupied by students, teachers, parents and school administrators.