(26-0013-REQ)_CPM_Carpet_Maintenance_Services_Contract_Mod_Fiscal_Review.docx

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Attached to
Carpet Maintenance Cleaning Services
Solicitation number
26-0013-ITB
Issued by
Pinellas County, Florida

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This is a fiscal review document for a carpet maintenance cleaning services contract modification with Pinellas County, Florida. The contract establishes carpet cleaning services across County facilities, including scheduled and on-demand carpet extraction, spot treatment, stain remediation, odor control, and related floor care services. The document serves as a contract modification review that evaluates the fiscal and operational aspects of the existing carpet maintenance agreement to ensure compliance with County standards and contractual obligations.

The fiscal review examines pricing terms, budget allocations, and funding sources associated with the carpet maintenance contract to verify that expenditures align with approved budget parameters and contract specifications. The document provides analysis of the incumbent contractor's performance, current service delivery environment, and any necessary modifications to pricing, scope, or terms required to maintain service quality while managing County resources effectively. This review ensures that the carpet maintenance services continue to meet the County's cleaning and facility management requirements across all designated locations while maintaining fiscal responsibility and contract compliance.

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CPM OpenGov Procurement Contracts Fiscal Review New Contract

1. Contract Title:Carpet Maintenance Cleaning Services
2. Vendor Name:Geyen Group South LLC
3. Contract Number:22-0574-B
4. Granicus ID (if applicable):N/A
5. BPA number (if applicable):TBD
6. Term:3 YRS (TBD)
7. Contract/Modification Amount:+$870,000

8. Currently budgeted? (Y/N) Y (CPM Department Operating Budget)

1. Amount Budgeted: FY27: $251,077.35

i. $250,680.00 (534-Other Contractual Serv)

ii. $0 (546-Routine/Preventative R&M)

iii. $0 (546-Planned Projects (PP))

iv. $397.35 (546-Projected/As-needed R&M)

v. $0 (552-Operating Supplies)

FY26: $328,507.35

i. $328,110.00 (534-Other Contractual Serv)

ii. $0 (546-Routine/Preventative R&M)

iii. $0 (546-Planned Projects (PP))

iv. $397.35 (546-Projected/As-needed R&M)

v. $0 (552-Operating Supplies)

FY25: $266,800.00

1. $266,800.00 (534-Other Contractual Serv)

1. $0 (546-Routine/Preventative R&M)

1. $0 (546-Planned Projects (PP))

1. $0 (546-Projected/As-needed R&M)

1. $0 (552-Operating Supplies)

2. Account String(s): 0001.361310.1391.000000.5340001 – $0 | $0

0001.361410.1902.000000.5460001 – $11,440.00 | $22,930.00 0001.361501.1903.000000.534/5520001 – $44,217.35 | $57,067.35

0001.361525.1903.000000.5340001 – $83,870.00 | $116,660.00

0001.361530.1903.000000.5340001 – $90,780.00 | $110,250.00

0001.361540.1882.000000.5340001 – $20,770.00 | $21,600.00

9. Analysis (annual impact based on contract modification date)

· The fiscal impact of this new contract is an overall cost of $870,000 and a YoY cost 290,000.00 (based on anticipated 3-year contract). Due to the timing of this new contract (which will affect FY27 and onward based on the anticipated end date (on or before 12/13/26), this item WILL NOT AFFECT the FY26 Adopted Budget BUT IS NOT CONSISTENT WITH CPM’s FY27 Budget. As of 2/28/26, the costs associated with this vendor for carpet maintenance cleaning services totaled $88,513.85. In FY25, the final costs associated with this vendor totaled $253,527.95. Any overages would be absorbed by the department or addressed via a budget amendment.

10. Overall Fiscal Impact

· Contract Amount: $870,000.00

i. Annual Estimated Expenditure: $290,000.00

· Contract Modification Amount: $0

i. Annual Estimated Expenditure: $0

· New Contract Amount: $0

i. Annual Estimated Expenditure: $0

11. Amount Expended in FY26 (as of 2/28/26): $88,513.85

12. Amount Expended in FY25: $253,527.95 image1.png image2.png

File details come from the government source that posted it. Updated .