25RE0XX_RFI.pdf

Request for Information Pacific West Region

Student Transportation On-Board Vehicle Surveillance System (OBVSS) Department of Education Activity (DoDEA)

Pursuant to Federal Acquisition Regulation Part 10, the Department of Defense Education Activity (DoDEA) Procurement Office, in support of the DoDEA-Pacific West Region Student Transportation On-Board Vehicle Surveillance System (OBVSS), is conducting market research to identify potential sources capable of providing bus OBVSS services in the Korea locations below.

Korea (Camp Humphreys, Daegu and Osan Air Base)

This Request for Information (RFI) is issued solely for conducting market research and does not constitute a Request for Proposal, Invitation for Bids, Request for Quotation, and does not obligate the Government to any current or future commitments. The Government will not pay/reimburse any costs or charges resulting from contractors’ responses to this RFI.

In order to ensure the safe transport of DoDEA students, DoDEA requires the On-board Vehicle Surveillance System (OBVSS), a digital bus video camera system with audio capability designed to record on board images and sound. Data captured by the OBVSS would be transferred from the bus to a Student Transportation Office (STO) for review (of picture and sound) on a Government computer or laptop. DoDEA requires that each bus be equipped with five to seven cameras with synchronized audio capability for monitoring passenger behavior on the bus and monitoring the loading and unloading of passengers. Periodically, buses are retired and/or replaced at various locations in the Republic of Korea. This causes the need to remove the OBVSS equipment from the retired buses and to reinstall the OBVSS equipment on replacement buses.

Potential contractor’s responsibility includes (a) Providing and maintaining an integrated school bus video camera recording system; (b) Removing existing Mobile Digital Video Recorder (DVRs) from buses that currently have the previously installed equipment as required; (c) Training designated government employees on the operation, maintenance and warranty program; (d) Providing digital video playback software needed for Viewing Camera Data that is Windows 11 capable of obtaining DoDEA IT approval for use (e) Providing maintenance/repair services as needed.

The period of performance of these services will only include a base period, with an anticipated start date of 1 August 2025.

The proposed applicable North American Industry Classification System code (NAICS) for this requirement is 334220 Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing. The Product Service Code (PSC) is N025, Installation of Equipment - Vehicular Equipment Components.

OBJECTIVE

DoDEA requires the contractor to provide:

1. On-board Video Surveillance System Equipment:

The Contractor shall provide all labor, tools, equipment, parts, wiring, conduits, brackets

(with ancillary screws, nuts, bolts, and miscellaneous materials) and transportation/lodging required to provide maintenance, repair, and perform removal/installation services for OBVSS systems installed on DoDEA school buses throughout Republic of Korea. The Contractor is the expressed owner of the OBVSS system and all system parts.

The Contractor is required to be authorized, in writing, by the applicable equipment manufacturer to import, repair and maintain their company’s hardware and DVR viewing software applications and accessories. A list of the school locations and number of existing OBVSS Systems is shown in Attachment 1. A list of the equipment requirements is shown in

Attachment 2. All equipment must meet and maintain all cloud compliancy standards as well as FAR 52.204-25-Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment guidelines.

2. Maintenance and Sustainment Support Services: The Contractor shall visit each site twice a year, in accordance with the Preventative Maintenance Schedule, and perform inspections of the OBVSS on each bus. Inspections will consist of checking the system wiring, camera focus, camera picture quality, camera position, functionality of built-in microphones, the recording quality/capability of the DVR, and making necessary adjustments to make the system fully operational. When repairs or maintenance are required, the Contractor shall respond and repair within five (5) business days.

Preventative Maintenance: The Contractor shall provide preventative maintenance services bi-annually, which consists of checks of equipment, performance, visual inspections, equipment fault diagnosis, cleaning, lubricating, and minor servicing and adjustments. The Contractor shall repair or replace defective equipment to restore the OBVSS as soon as possible.

i. The Contractor shall begin the preventative maintenance inspections within 30 days of the beginning of the contract performance period. These inspections shall be scheduled every six months of each calendar year.

ii. The Contractor shall provide a Maintenance Report to the COR within five (5) working days after each preventative maintenance visit by electronic mail. The report, at a minimum shall include the following:

1. Vehicle Identification Number

2. Date/Time Inspection Started/Work Completed (start time to finish)

3. Description of maintenance performed

4. Incomplete repairs that require additional replacement of OBVSS parts, and estimated completion date Unscheduled Corrective Maintenance: The Contractor shall troubleshoot the defective

OBVSS and return system to its fully operational capabilities. The Contractor shall respond to an Unscheduled Corrective Maintenance request by the COR within five (5) business days.

i. The Contractor shall notify the COR when the repair is completed. The COR shall accept the repair prior to the technician leaving the site.

3. Warranty: The contractor shall provide a warranty for the life of the contract on all components and software. The contractor shall provide a process to maintain operability of the system with minimum on‐site repair visits.

4. Liability: The contractor is responsible for all damages caused by their equipment or systems to the buses outside of normal wear and tear.

5. Replacement Parts and Materials: Although all components and software are covered under the warranty of this contract, the Contractor is authorized to purchase all repair parts and/or materials necessary to maintain and sustain the OBVSS in the event of unexpected damages. The Contractor may not exceed the Not-To-Exceed amount shown in the Materials Contract Line-Item Number (CLIN) of Section B, Schedule of Supplies or Services and Prices. Any multiple or single items costs over $200.00 must have prior approval by the COR.

6. Deliver and install OBVSS at the STO in 45 buses at the below locations before start of School Year

(SY) 25/26:

Korea o Camp Humphreys o Osan Air Base o Daegu

FEEDBACK REQUEST

1. Price: Vendors are asked to review the RFI and provide a Rough Order of Magnitude which outlines the fully burden prices of the service. Please use the Excel attachment (ROM) to submit your base year plus four option year prices.

2. Capabilities Statement: All vendors responding to this RFI shall provide a capabilities statement which outlines the vendor’s ability to meet the requirement.

3. Feedback/Suggestions: The intended NAICS is 334220, however, NAICS 561621 is also being considered. Vendors are encouraged to provide any feedback and propose suggestions regarding this requirement.

All inquiries regarding this RFI are due to the Government by 1200 (Noon EST) 24 March 2025.

All responses must be submitted via e-mail to the Point of Contact for this RFI: Esther Yi, Esther.Yi@dodea.edu;

Carolyn Vincent, Carolyn.Vincent@dodea.edu; and Dustin Fazzini, Dustin.Fazzini@dodea.edu.

Sincerely, Dustin Fazzini Contracting Officer DoD Education Activity (DoDEA)