25RA907 Attch. 1 - SOW.pdf

STATEMENT OF WORK

For

NEW REPLACEMENT GIANT VOICE SYSTEM

At

Fairchild AFB, WA

Prepared By

38 ES/ENPC

4064 Hilltop Road Tinker AFB OK 73145-2713

10 Sep 2024

FA462025RA907

Attachment 1 – Statement of Work

TABLE OF CONTENTS

1. BACKGROUND

2. SCOPE

3. GENERAL INFORMATION

3.1 Place of Performance

3.2 Performance Period

3.3 Hours of Operation

3.4 Holidays/Down Days

4. GENERAL REQUIREMENTS

4.1 Site Coordination

4.2 Project Management

4.3 Contract Supervision

4.4 Personnel Training and Certifications

4.5 Safety

4.6 Accident/Incident Reporting and Investigation

4.7 Security Clearance

4.8 Base Access

4.9 Identification/Marking

4.10 Environmental Management

4.11 Permits

4.12 System for Award Management (SAM)

4.13 Labor Compliance

4.14 In-brief and Out-brief

4.15 Work Area (s)

4.16 Packaging, Handling, Storage, and Transportation

4.17 Documentation

4.18 Implementation

5. SPECIFIC REQUIREMENTS

5.1 Site Walk-thru

5.2 Existing Equipment Removal

5.3 Blackberry AtHoc ENMS and GV Integration

5.4 Acoustic Coverage

FA462025RA907

5.5 GV System Replacement

5.5.1 Fixed Remote Siren Station (RSS)

5.5.1.1 Siren Pole

5.5.1.2 Height

5.5.1.3 Obstruction Light

5.5.1.4 Grounding System

5.5.1.5 Siren Control Unit (SCU)

5.5.1.6 Siren Speaker Array

5.5.1.7 Primary AC Power

5.5.1.8 Secondary Solar Power

5.5.1.9 Battery Backup Unit

5.5.2 Central Control Station (CCS)

5.5.2.1 Primary AC Power

5.5.2.2 Uninterrupted Power Supply (UPS)

5.5.3 Radio Communications Infrastructure

5.5.3.1 Radio and Antenna

5.5.3.2 Battery Backup

5.5.3.3 Radio Communications Test

5.5.3.4 Encryption and Security

5.5.4 Wind Load Capacity

5.5.5 Sealing and Securing

5.5.6 Grounding and Bonding

5.5.7 Electrical AC Power

5.5.8 Power Source Check

5.5.9 Power Energizing

5.5.10 Wiring

5.5.11 Labelling

5.5.12 Enclosure Lock

5.5.13 System Features and Capabilities

5.5.14 System Interface

5.5.15 Pre-programming

5.5.15.1 Broadcasting Messages

5.5.15.2 Broadcasting Tones

FA462025RA907

5.5.15.3 Broadcasting Voice

5.5.15.4 Control System Functions

5.5.16 Zone Selectable

5.5.17 Override

5.5.18 Audible Signal

5.5.19 Music and Voice

5.6 Service Outages

5.7 Residue Disposal

5.8 Restoration

5.9 Contractor-Furnished Materials

5.10 Warranty

5.11 Manuals and Practice

5.12 Quality Assurance

5.13 Weekly IPT Meeting

5.14 Weekly Status Report

5.15 Project Schedule

5.16 Cutover Plan

5.17 Test Plan

5.18 Testing Requirements

5.19 Test Results

5.20 As-Built Drawings

5.21 Training

5.22 Final Acceptance/Project Completion

5.23 Deliverables

6. GOVERNMENT-FURNISHED PROPERTY/EQUIPMENT/SERVICES

7. APPLICABLE DOCUMENTS AND STANDARDS

ATTACHMENT A FAIRCHILD AFB PROPOSED GV MAJOR EQUIPMENT

REPLACEMENT ......................................................................................A-1

ATTACHMENT B FAIRCHILD AFB INTELLIGIBLE ACOUSTIC COVERAGE

REQUIREMENT ...................................................................................... B-1

FA462025RA907

1. BACKGROUND. The existing Giant Voice (GV) system at Fairchild AFB, WA was End of Life/End of Service (EOL/EOS) and requires to be replaced entirely. It consists of three (3) central control stations (CCSs), seven (7) fixed outdoor remote siren stations (RSSs), and one (1) outdoor mobile siren trailer station. The RSSs #1 to #6 are using direct-burial galvanized steel poles, and the RSS #7 is direct-burial wooden pole which is deteriorating. The locations of three (3) CCSs are at the primary Command Post (CP), building B2140; alternate CP, B2060, room R132; and Radio Shop, B2249A, R110. The CCS equipment at the primary CP was temporarily moved to the alternate CP due to the building renovation. The system communications are via conventional VHF radio infrastructure which is also EOL/EOS. The system interfaces with AF Enterprise Blackberry AtHoc Net-centric Network Alerting System (NCAS) or Emergency Mass Notification System (EMNS) via Government Furnish Equipment (GFE) AtHoc Internet-protocol (IP) Integration Module (IIM) equipment at the primary CP.

2. SCOPE. This Statement of Work (SOW) defines requirements for Contractor to Engineer, Design, Furnish, Install, and Test (EDFI&T) replacement with a new turn-key GV system to provide rapidly real-time intelligible voice alert messages, tone alerts, and music for entire coverage areas required at Fairchild AFB, WA. The new replacement GV system shall not include an outdoor mobile siren trailer station. A new digital two-way conventional VHF radio infrastructure reusing the existing VHF radio frequency (142.xxxx MHz) shall be provided for system radio communications. All the existing direct-burial galvanized steel poles (RSSs #1 to #6) shall be reused, and the existing direct-burial wooden pole (RSS #7) shall be replaced with a new direct-burial Class-1 treated wooden pole. The system replacement shall also include all new AC circuit extensions, battery backups, solar panels, grounding system, cabling, wiring, configuration, programming, optimization, and other necessary components to provide and place complete GV system into full service. The new GV system shall be fully AtHoc-compliant to enable integration with AtHoc ENMS via GFE AtHoc IIM interface equipment and allow AtHoc ENMS to activate and broadcast pre-programmed, pre-recorded or Text-To-Speech (TTS) alert messages over the GV system. The entire existing GV system equipment including visual alert equipment shall be decommissioned and removed. Warranty and training shall be required for the new GV system.

3. GENERAL INFORMATION.

3.1 Place of Performance. The place of performance shall be Fairchild AFB, WA.

3.2 Performance Period. The period of performance for this project shall be determined based on the proposed schedule and actual contract award date. All works shall be completed within the scheduled timeframe. Any request or justification for change shall be made to the designated Government Contracting Officer (CO) in writing and must be approved by the CO.

3.3 Hours of Operation. The Contractor shall perform routine work during normal duty hours of the base (normally Mon-Fri 0730-1630 PST). However, mission requirements may necessitate work outside normal hours (maintenance windows, nights, and/or weekends), especially if existing services must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the CO and designated base Point of Contact (POC) in advance for pre-approval

FA462025RA907

3.4 Holidays/Down Days. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.

4. GENERAL REQUIREMENTS. The Contractor shall provide all personnel, transportation, supervision, management, coordination, labor, and other incidentals for the entire project. The Contractor shall coordinate with the base POC, 92 CS/SCX, CO, tenants, and/or other involved parties to obtain all necessary support for successful project completion and ensure mission continuity requirement during implementation.

4.1 Site Coordination. The Contractor shall coordinate with the base POC a minimum of 10 business days prior to arrival on-site. An Integrated Product Team (IPT) members shall also be identified for this project.

4.2 Project Management. The Contractor shall identify by name a Project Manager (PM), who shall be the prime Contractor’s employee, responsible as the single POC from award to final acceptance. The PM shall remain on site as necessary to ensure successful performance. The Contractor shall identify the PM’s range of authority to act for the Contractor relating to daily contract operation.

4.3 Contractor Supervision. The Contractor shall be responsible for supervision of all Contract personnel and performance of all Contractor-related functions.

4.4 Personnel Training and Certifications. All Contractor personnel identified to support this requirement shall be trained and/or certified on the systems involved in this effort. The Contractor shall be able to provide certifications or qualifications upon Government request.

4.5 Safety. The Contractor shall comply with all Federal, State, and Base security and safety laws, regulations, policies, and requirements. If at any time it is determined that equipment is unsafe and/or work is being performed in an unsafe manner, all work will be immediately suspended until the Contractor has corrected the problem to the satisfaction of the base. The Contractor shall meet with the base Safety Officer (SO) immediately upon arrival on site for review of the specific safety requirements prior to implementation. Compliance with AFI 91-202, Air Force Mishap Prevention Program is mandatory.

4.6 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the base SO, CO, and POC unless otherwise stated in the SOW. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the base POC. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

4.7 Security Clearance. Some of this work may take place in secure and restricted areas where all Contractor personnel must be escorted at all times. It is the Government’s responsibility to provide escorts. The Contractor shall coordinate access with the base POC to the secure and restricted areas at least fourteen (14) business days ahead of time. All Contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special

FA462025RA907

security procedures for entry to restricted areas. The Contractor shall obtain necessary badges, Entry Authorization Letters (EALs), or documents required for entry to restricted areas, if applicable, to meet the requirements of this project. The Contractor personnel working under this project shall not require a security clearance but, as a minimum, shall have a favorable National Agency Check. However, if the proposed solution requires a need for access to Government system(s) requiring a higher security level, the Contractor shall ensure personnel have the proper security requirements at no additional cost to the Government.

4.8 Base Access. The Contractor shall coordinate with the base POC for base access/entry pass requirements and process a Site Visit Access Request Letter to obtain access to the base. This letter shall identify the name, home address, birth date and place, nationality, physical description, passport number, driver’s license number or government issued identification (ID), social security number, security clearance, etc. of the personnel who will be performing work on this project. This information is required to grant access to the base. If required by the base, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual and company name, be clearly and distinctly marked as Contractor, and be in accordance with (IAW) base regulations.

4.9 Identification/Marking. The Contractor shall clearly mark all Contractor-furnished Property/ Contract-furnished Equipment (CFP/CFE) with their company's name. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the base or Government installation indicating the company name and both the Contractor POCs and local telephone numbers.

4.10 Environmental Management. The Contractor shall comply with most stringent federal, state, local, and base environmental laws and regulations and Air Force policies, instructions, and plans. The Government is not exempt from compliance with environmental laws and regulations.

The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on the base. The prime Contractor shall ensure their sub-contractors, if any, comply with these requirements.

4.11 Permits. The Contractor shall complete and process all permits as required to complete the installation. For example:

• Digging permit, AF Form 103 shall be submitted through the base Civil Engineering (CE) 21 calendar days in advance of any digging, trenching, boring, restoration and/or compacting activities.

• Base CE Work Clearance Request, AF Form 332 and Request for Environmental Impact Analysis, AF Form 813 required to complete the installation shall be submitted through the base CE 21 calendar days in advance of any construction activities.

4.12 System for Award Management (SAM). The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://www.sam.gov (SAM replaces the previous ECMRA application hosted on http://www.ecmra.mil.) Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While the inputs may be reported any time during the FY, FA462025RA907

Attachment 1 – Statement of Work http://www.sam.gov/ http://www.ecmra.mil/ all data shall be reported no later than October 31 of each calendar year. The Contractor may direct questions to the help desk.

4.13 Labor Compliance. The Contractor shall be responsible for complying with all Federal labor laws and with applicable regulations governing installation access.

4.14 In-brief and Out-brief. The Contractor shall conduct an in-brief with the base POC, 92 CS/SCX, CO, and IPT members prior to implementation start and an out-brief after project completion. The in-brief shall cover all of the Contractor’s implementation plans and necessary allied support requirements. The out-brief shall cover all equipment installations, implementation results, required maintenance, and warranties at a minimum.

4.15 Work Area(s). At day’s end, the Contractor shall remove all debris and surplus materials from the workplace. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

4.16 Packaging, Handling, Storage, and Transportation. The Contractor shall be responsible for packaging, handling, storage, transportation, staging, and deployment of any equipment and materials provided as part of this project. The Contractor shall coordinate with the base POC to identify any necessary base support, such as laydown and storage areas and provide a plan to deliver all materials to the work site. The Contractor shall be responsible for equipment inventory. The contractor shall return all government-furnished lay-down and storage areas to their original condition upon completion of the project. The Contractor shall be responsible for off-base disposal of residues and removed equipment IAW the base POC instructions and federal, state, local, and base environmental laws and regulations.

4.17 Documentation. The Contractor shall verify accuracy of all Government-furnished documents, layout, and/or drawings. The Contractor shall comply with DoD security provisions and not divulge any Government-furnished documentation or other knowledge that may be gained, to anyone who is not authorized to have access to such information. All Contractor deliverables shall be marked IAW DoDM 5200.01, Vol.3 & Vol 4, Information Security and DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government.

4.18 Implementation. The Contractor shall have ultimate responsibility for successful project completion. Any work deemed non-compliant shall immediately be re-worked at the Contractor’s expense. The Contractor shall plan and manage daily operations and activities associated with project performance. The Contractor will employ effective management tools and methods to assure control of cost, schedule, and performance. The Contractor shall conduct, support, and/or participate in program management and technical reviews, meetings, and conferences, as required, to ensure effective and efficient execution of this project. The Contractor shall ensure protection of government property to prevent damage during project performance.

5. SPECIFIC REQUIREMENTS. The Contractor shall provide all equipment, tools, supplies, material, hardware, software, licensing, documentation, manuals, and services for completion of the project. Services shall include project management, configuration management, system engineering, system staging, site preparation/development, equipment installation, optimization, acceptance testing, warranty, training, and closeout.

FA462025RA907

5.1 Site Walk-thru. The Contractor shall conduct or utilize site walk-thru with the base POC to obtain all information and requirements necessary to analyze project requirements, determine best possible solution, analyze and generate outdoor acoustic propagation and coverage map, perform engineering design tasks, develop all data deliverables, and close out project. The Contractor shall coordinate with the base POC to identify and ensure all preparation works required from the base responsibility and allied support prior to implementation as well as provide follow-on support for the base. Weather, soil, environmental, geographic, and topographic data and conditions can be obtained through the base CE as necessary.

5.2 Existing Equipment Removal. The Contractor shall provide for removal and disposal of all existing outdated GV equipment, visual alert equipment if any, radio equipment, solar power panels, backup batteries, uninterrupted power supply (UPS), and associated components by coordinating with the base POC. All existing equipment removal shall remain U.S. Government property. The Contractor shall remove and retain as spares for the Government, reuse for new GV system installation as specified, and/or dispose of equipment IAW the base POC’s instructions.

5.3 Blackberry AtHoc ENMS and GV Integration. The AF EMNS Program Management Office (PMO) currently has a separate service provider working with Blackberry vendor’s integrator to perform integration of the GV system with AtHoc ENMS via AtHoc IIM interface equipment. The Contractor shall ensure all latest alert software, firmware, and hardware of the provided GV system must be fully AtHoc-compliant and provide all necessary support and system information (e.g.

equipment manufacturer/model, operating system (OS) name, software name/version, firmware version, activation matrix/functions list, etc.) to allow seamless integration to produce a fully operational AtHoc-GV integrated system. The base shall coordinate with the AF EMNS PMO to request support and obtain AtHoc IIM equipment replacement and AtHoc-GV reintegration at the primary CP (B2140).

5.4 Acoustic Coverage. The intelligible acoustic coverage requirement for the GV system is approximately shown in Attachment B, Figure B-1, Fairchild AFB Intelligible Acoustic Coverage Requirement. The Contractor shall perform detailed acoustic propagation analysis and optimization to determine the best siren speaker arrays to fully provide real-time intelligible voice alert messages, tone alerts, and music for the entire acoustic coverage areas required at the base while still keeping sound bleed/spill over the local communities in the surrounding areas at a minimum.

5.5 GV System Replacement. All replacement equipment, supplies, hardware, and materials shall be new and not refurbished and if installed outdoors, shall be capable of withstanding strong cold, heat, and wind associated with local environment and IAW the latest International Building Code (IBC). All software and firmware shall be of latest versions including latest OS.

5.5.1 Fixed Remote Siren Station (RSS). The major replacement equipment proposed for seven

(7) RSSs is shown in Attachment A, Table A-2, Fixed Remote Siren Station and Radio Equipment Replacement.

5.5.1.1 Siren Pole. For the RSSs #1 to #6, the Contractor shall reuse the existing direct-burial galvanized steel poles at these locations for the new GV system. For the RSS #7, the Contractor shall remove the existing direct-burial wooden pole and provide and install a new direct-burial Class- 1 treated wooden pole at the same location, with a height of 50 feet (ft) above ground level (not

FA462025RA907

including the buried portion). The new wooden pole shall be designed and installed to support the full weight of the new equipment attachment and withstand sustained wind loads of up to 110 miles per hour (mph), with 140 mph 3-second wind gusts. The geological survey soil samples can be obtained from the base CE for proper installation of the new wooden pole.

5.5.1.2 Height. The existing galvanized steel poles and the new wooden poles, combined with the attachment of top-pole-mount siren speaker arrays, shall not exceed 60 ft above ground level and shall meet height restrictions for the airfield as specified by the base CE.

5.5.1.3 Obstruction Light. Reserved.

5.5.1.4 Grounding System. The Contractor shall provide and install new grounding systems (grounding rods, bonding down conductors, etc.) for all the poles and properly bond to the grounding systems. The Contractor shall determine appropriate size of ground rods and bonding down conductors. All grounding systems shall be IAW the MIL-HDBK 419A, Vol. I and II. The Contractor shall inspect and test all the grounding systems. The Government reserves right to perform any of the Contractor-performed inspections and tests to ensure they meet compliance.

5.5.1.5 Siren Control Unit (SCU). The Contractor shall provide and install new SCUs for seven

(7) RSSs, including a separate battery compartment to store and isolate batteries from the SCU electronic circuitry. The SCU equipment shall include but is not limited to siren controller, digital message board, digital Class-D amplifiers, intrusion switch, temperature compensated battery charger, power ON/OFF circuit breaker, and interconnecting cables. All enclosures for the SCU equipment and isolated battery storage compartment shall be weather-resistant NEMA-4X rated stainless steel and have vents, if any, covered completely with bug screens. The Contractor can install at the same location from removal of the existing ones on the pole or at the level of no more than 10 ft above the ground from the top of the enclosure.

5.5.1.6 Siren Speaker Array. The Contractor shall provide and install new siren speaker horns and drivers including speaker cables for seven (7) RSSs. The total wattage proposed is shown in Attachment A, Table A-2, Fixed Remote Siren Station and Radio Equipment Replacement. The Contractor shall determine and provide the best speaker array wattage solution based on vendor-specific speaker array design to meet intelligible acoustic coverage requirements while not exceeding hearing damage level for anyone at the ground level in the immediate vicinity of the sire speaker arrays as recommended by Committee of Hearing, Bioacoustics, and Biomechanics (CHABA). All exposed speaker cable runs to the siren speaker arrays from the SCUs shall be installed in conduits with proper drip loops and/or weatherheads. The speaker cable runs for the RSSs #1 to #6 shall be installed inside the existing galvanized steel poles. All cable entry holes shall be completely sealed.

All conduit runs and inside-enclosure speaker cable runs shall be neatly secured.

5.5.1.7 Primary AC Power. The Contractor shall reuse the existing electrical AC power source circuits for seven (7) RSSs including radio equipment. The Contractor shall also provide and replace circuit breakers, electrical safety disconnect boxes, AC feeders/extensions, cables, conduits, or other components as necessary if they are determined to be in poor condition. The Contractor shall coordinate with the base CE for all electrical AC power installation/replacement. All electrical AC works shall comply with NECs, NFPA 70, UFC 3-520-01, and base code and standard requirements and coordinate with the base CE for approval prior to installation/replacement. All conduit runs and inside-enclosure electrical cable runs shall be neatly secured.

FA462025RA907

5.5.1.8 Secondary Solar Power. The Contractor shall provide and install new solar power panels including charge regulators for seven (7) RSSs. The solar panel installation on the poles shall be positioned and oriented in the optimal direction and angle for maximizing solar energy generation or output. All exposed solar electrical cable runs to the solar panels from the SCUs shall be installed in conduits with proper drip loops and/or weatherheads. The solar electrical cable runs for the RSSs #1 to #6 shall be installed inside the existing galvanized steel poles. All cable entry holes shall be completely sealed. All conduit runs and inside-enclosure speaker cable runs shall be neatly secured.

5.5.1.9 Battery Backup Unit. Each new RSS including radio equipment shall require battery backup power to maintain operations during emergencies that could result from temporary loss of both normal base electrical utilities IAW NFPA 72. A battery backup unit for each RSS shall be capable of supplying power for operation under quiescent (non-alarm) load for a period of 72 hours and then for operation under an emergency condition for 60 minutes at maximum connected load.

The Contractor shall provide and install the new battery backup unit with appropriately sized and rated batteries and temperature compensated battery charger for each new RSS to meet at least the backup power capacity requirement. The 12V battery quantity for each RSS’s battery backup unit proposed is shown in Attachment A, Table A-2, Fixed Remote Siren Station and Radio Equipment Replacement. All exposed electrical cable runs between the SCU and the isolated battery storage compartment enclosures, if any, shall be properly installed in conduits with all cable entry holes completely sealed. All inside-enclosure electrical cable runs shall be neatly secured.

5.5.2 Central Control Station (CCS). The major replacement equipment proposed for three (3) CCSs is shown in Attachment A, Table A-1, Central Control Station and Radio Equipment Replacement. The Contractor shall provide and install three (3) new CCSs, each at the primary CP (B2140), alternate CP (B2060, R132), and Radio Shop (B2249A, R110). The new CCS shall include central control unit (CCU) and desktop computer with Windows 11 OS, latest two-way communication alert software, LCD/LED monitor (22-28 inches), noise cancelling microphone, keyboard, mouse, printer, and other necessary accessories. The new CCU shall have capability of being used as a standalone for activation in case the computer goes offline or down. The Contractor shall coordinate with the base POC, CP and Radio Shop for exact locations of installation.

5.5.2.1 Primary AC Power. The Contractor shall reuse the same AC power outlets from removal of the existing CCS equipment or any available existing ones for the new CCS equipment at the primary CP (B2140), alternate CP (B2060, R132), and Radio Shop (B2249A, R110). The Contractor shall coordinate with the base POC and CE to provide new electrical AC power outlets as necessary.

5.5.2.2 Uninterrupted Power Supply (UPS). Each CCS including radio equipment shall require battery backup power to maintain operations during emergencies that could result from temporary loss of normal base utilities. Backup power capacity for fire alarm systems is defined in National Fire Alarm Code, NFPA 72. As stated in NFPA 72, mass notification systems should have the same backup power capacity as fire alarms. NFPA 72 states that the backup power supply for the central control station shall be capable of supporting alarm operation for a minimum of 4 hours of full load operation. The Contractor shall provide and install a new smart UPS for each new CCS to meet at least the backup power capacity requirement.

5.5.3 Radio Communications Infrastructure. The Contractor shall provide new digital two-way conventional VHF radio infrastructure and reuse the existing VHF radio frequency (142.xxxx MHz)

FA462025RA907

for radio communications links of the GV system. The Contractor shall coordinate with the base POC, Radio Shop, and Frequency Spectrum Manager to obtain the existing VHF radio frequency.

5.5.3.1 Radio and Antenna. The Contractor shall provide and install new VHF APX6500 radios and omni-directional antennae including RF cables, radio interface/integration unit with backup battery where applied, antenna inline lightning surge arrestors, grounding kits, galvanized steel extension poles, and/or mounting hardware for three (3) CCSs and seven (7) RSSs. All radio equipment shall be JF-12 certified and capable of utilizing Frequency Shift Keying (FSK) modulation scheme for radio communications. The Contractor shall determine the optimal location and height of antenna installation on the existing building structures and galvanized steel poles for reliable radio transceiving signals. Any new location of antenna installation on the existing building structures shall be coordinated with the base POC and CE for approval. All RF cable runs to the antennae from the radios shall be properly secured and have drip loops. The RF cable runs for the RSSs #1 to #6 shall be installed inside the existing galvanized steel poles. All cable entry holes/wall penetrations shall be completely sealed. All exposed RF cable connections with connectors, inline surge arrestors, and/or couplings shall be completely weatherproof- and waterproof-sealed. All antenna lightning surge arrestors shall be properly grounded to the poles’ grounding system or building’s grounding system.

5.5.3.2 Battery Backup. The Contractor shall ensure that all radio equipment includes battery backups that meet at least the same backup power capacities as required at the RSSs and CCSs, respectively.

5.5.3.3 Radio Communications Test. The Contractor shall perform line sweeping tests to ensure maximum power transfer efficiency and minimal signal loss for all RF cable paths. The Contractor shall test digital two-way VHF communications links of the GV system between the CCSs and the RSSs. Testing shall be accomplished to ensure the GV system meets reliable end-to-end radio communications link signal strengths.

5.5.3.4 Encryption and Security. All digital two-way conventional VHF radio communications links of the GV system shall be enabled with 256-bit AES message encryptions and security coding to provide secure digital end-to-end radio communications of voice, data, and control signals transmitted by the radios and prevent hack, interception, replay attacks, or unauthorized access.

5.5.4 Wind Load Capacity. All equipment mounts, galvanized steel and wooden poles, extension poles, and other mounting hardware shall be installed and secured firmly with capabilities of supporting the full weights of the equipment attachments and withstanding sustained wind loads of up to 110 mph, with 140 mph 3-second wind gusts.

5.5.5 Sealing and Securing. The Contractor shall properly provide and install weatherproof, waterproof, and/or liquid-tight weatherheads, conduits, pull boxes, splice boxes, couplings, connectors, sealants, cord grips, and/or necessary fittings or drip loops to protect all building structures, outdoor enclosures or cabinets, and exposed cable runs and connections from moisture, water, dust, and/or insect intrusions as well as weather conditions. In addition, the Contractor shall properly provide and install clamps, straps, clips, hangers, brackets, tie wraps, holders, strain relieves, and/or other necessary hardware to neatly secure all conduit and cable runs. All installations shall follow common industry standards, codes, and practices.

FA462025RA907

5.5.6 Grounding and Bonding. The Contractor shall provide appropriate size of grounding copper conductors (minimum size of #2 AWG) and properly ground and bond all the GV system equipment, radio equipment, RF transmission lines, lightning protection system if any, and lightning surge arrestors to the grounding systems. All grounding, bonding, and/or shielding shall be IAW the federal, state, local, and base codes, laws, NECs, NFPA 780, UL-96A, LPI175, R56, MIL-HDBK 419A Vol. I and II, MIL-STD-188-124B, and/or TIA-607-E. Technical Order (TO) 31-10-24 “Installation Practices – Communication Systems Grounding, Bonding, and Shielding” must also be adhered to. The Contractor shall inspect and test new or extended grounds. The Government reserves right to perform any of the Contractor-performed tests to ensure they meet compliance.

5.5.7 Electrical AC Power. The base CE shall support providing and reserving electrical AC power source circuits required for the GV system equipment. The Contractor shall ensure to correctly identify the electrical power requirements and request the base POC and CE for support.

The Contractor shall coordinate with the base CE Electrical Shop on any electrical power removal, modification, and/or installation. All electrical installations must comply with NECs, NFPA 70, UFC 3-520-1, and base code and standard requirements.

5.5.8 Power Source Check. The Contractor shall ensure the Government-provided electrical circuit voltage and current are adequate for the GV system’s electrical load. The Contractor shall test voltage, current, wire size, distance, transformer size, fuses, breakers, batteries, solar power regulator, current limiting devices, and other variables to ensure they are correctly utilized to drive new loads.

5.5.9 Power Energizing. The Contractor shall coordinate with the base CE before energizing all new power loads.

5.5.10 Wiring. The Contractor shall provide and install all signaling wiring and cabling to include the digital two-way conventional VHF radio infrastructure to provide full communications and controls of the GV system.

5.5.11 Labelling. All the GV system equipment, radio equipment, enclosures, powers, poles, and cabling shall be appropriately labeled IAW the base standards and with standards referenced in Paragraph 7, Applicable Documents and Standards. The Contractor shall coordinate labelling scheme with the base. The labelling shall be completed via permanent method. Handwritten labelling shall not be authorized.

5.5.12 Enclosure Lock. All enclosures shall be provided with locking mechanisms to physically secure equipment. All locks shall be weatherproof, waterproof, and rust-resistant with keys alike.

All keys or codes shall be delivered to the Government at project completion.

5.5.13 System Features and Capabilities. The GV system shall provide following features and capabilities, include but not limited to:

• An interactive, intuitive, user-friendly graphical user interface (GUI) alert software to control, activate, and monitor entire system in real-time with a base-specific customizable map displaying facilities with geo-locations and general statuses of RSSs shown on the map as color-coded icons including capabilities to view detailed status and diagnostic information

FA462025RA907

• Volume control capability to allow adjustments of dB levels for remote RSSs individually, in group, or all at once without having to physically visit each location

• Provide pre-recorded voice alert messages, informational messages, action to be taken, playing of taps, retreat, reveille, and active shooter announcements, etc. to all personnel in the event of an emergency, terrorist threats, Force Protection contingencies, and exercises

• Capabilities to enable polygon activation to select and activate remote RSSs; conduct polling;

initiate silent tests, alarm activations, pre-recorded messages, live voice broadcasts, and bugle calls; remotely program units; enable 256-bit encryption; and configure, add, or remove sites

• Log and report all system activities and statuses such as low battery, AC fail, charger fail, cabinet intrusion, speaker array status, radio communications, tampers, errors, log on/off, maintenance information, etc. and display report of success, failure, unverified, normal, abnormal, and out of service indicating the statuses of the system at all times

• Transmit emergency announcements as live voice messages to alert and warn base personnel through remote siren speakers via microphone to any individual zone, group of zones or all zones of siren speakers

• Capable of activating, monitoring, and controlling the system over digital two-way conventional VHF radio communications links and receiving real-time remote status monitoring of all GV system activities from CCSs

• All software, firmware, and hardware in full compliance with AtHoc to enable integration with AtHoc ENMS via AtHoc IIM interface equipment to allow the AtHoc ENMS to activate and broadcast audio alert messages over the GV system using web-based console or browser

• Capabilities to activate, test, cancel remote RSSs individually, in groups, or all at once and perform a silent test or quite test diagnostic that allows it to test all major system components and identify faults without producing an audible signal

• Deliver alert, warning, informational messages of what to do before, during, and after an emergency, threat, exercise, or disaster by the operators from the CCSs

• Allow for multiple activation sequences to be programmed remotely from CCS locations or locally at RSS locations

• Use extremely efficient hot swappable pulse width modulated amplifiers or single board amplifiers to provide highest reliability and efficiency, allow easier maintenance, and increase redundancy in a small modular weatherproof enclosure

• Capable of programming to perform automatic daily/weekly, or monthly activations and/or tests; daily, weekly, or monthly quiet testing, or full system testing; and other regularly scheduled events and routine reports

5.5.14 System Interface. The GV system shall provide following interface features:

• Application Programming Interface (API) to remotely activate audible alerts

• Standard TCP/IP network protocols, RS 232, RS-485, and audio-in input

FA462025RA907

• The API shall conduct all interactions using XML messages conforming to the Organization for the Advancement of Structured Information Standard (OASIS) Common Alerting Protocols (CAP) Standard

• The API shall allow an external system to initiate specified pre-recorded audio alerts in the GV system

• Target activation of specific sirens or speakers

• Request reports on the status of delivery and activation of an alert already in progress;

specifically, if the alert was delivered to all targeted speakers and these speakers are sounding the alert

• Terminate an alert already in progress

• Request reports on system health status, replying with a detailed response

• The Giant Voice system shall allow the activation of target siren or speaker via dry contacts and audio-in input

5.5.15 Pre-programming. The GV system shall be pre-programmed with a list of pre-recorded messages in English. The following list is intended as general list, and the Contactor shall coordinate with the base POC and CP to provide the exact list.

5.5.15.1 Broadcasting Messages.

U.S. National Anthem Retreat/Anthem Reveille Bulge Taps/Call to Arms Retreat, Bugle All Clear Westminster Chime Attack Warning Disaster Warning FPCON Alpha FPCON Bravo FPCON Charlie FPCON Delta Lightning Announcement Hazardous Material Severe Weather Recall Message Active Shooter Announcement Heat Advisory Start/End Weather Warning To The Colors Lock down

FA462025RA907

End Message Indicator

5.5.15.2 Broadcasting Tones.

Alt Steady Alt Wail Pulse Steady Pulse Wail

5.5.15.3 Broadcasting Voice.

Public Address Audio Level (Line-level) Input

5.5.15.4 Control System Functions.

Reset - used to reset all poles Cancel - used to cancel a message in mid-stream Test Message Silent Test

5.5.16 Zone Selectable. The GV system shall provide a siren speaker zone selective capabilities.

All zones are linked to provide simultaneous activations and selective zone ability to activate each individual zone or group of zones or all zones. The GV system shall allow for pre-configuration of zones, which can be selected by the operator to promptly issue an announcement to the selected area. The Contractor shall coordinate with the base POC and CP to confirm number of zones.

5.5.17 Override. Reserved.

5.5.18 Audible Signal. When broadcasting tone alerts for different warnings and when used as a vocal giant voice system for command and control instructions, the speaker system shall produce audible signals, maximum pre-recorded messages and intelligible voice messages to any personnel or populace located in the populated areas.

5.5.19 Music and Voice. The GV system shall be capable of broadcasting standard military music selections and recorded voice in English.

5.6 Service Outages. The Contractor shall be responsible for preventing and resolving any unscheduled (i.e., cutting or disabling any in-service cables or equipment), Contract-caused interruptions of service that are properly identified. The Contractor shall coordinate planned outages with the base POC at least two (2) calendar days in advance of the outage if the implementation necessitates disruption of service (e.g., communications, electrical, or other utilities).

5.7 Residue Disposal. The Contractor shall dispose of all residues from this project off base IAW the base POC instructions and federal, state, local, and base environmental laws and regulations. All excess Automatic Data Processing Equipment (ADPE) equipment items shall remain U.S.

Government property and be retained as spares or disposed of on base IAW the base POC instructions.

FA462025RA907

5.8 Restoration. The Contractor shall restore all disturbed area/base property to the “as found” condition or better after installation. Any wall penetrations shall be restored to meet NFPA 1, NFPA 70, NFPA 72, and base standards.

5.9 Contractor-Furnished Materials. The Contractor shall furnish all materials for this project except the equipment and/or hardware which are currently owned or leased by the Government.

Material and/or equipment specified by the Contractor must interface properly with existing Government equipment that has already been determined to be reutilized. Unless otherwise specified, the Contractor shall provide copies of commercial-off-the-shelf (COTS) technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall transfer warranties to the Government at project acceptance.

5.10 Warranty. The Contractor shall provide warranty services for workmanship deficiencies and installed equipment for a minimum period of one (1) year, including all break-fix support, field trips, telephone support, and shipping costs. The warranty period shall start from the date of final acceptance. The Contractor shall provide written procedures and required information for warranty services in the final acceptance form or as an attachment to the final acceptance form at or prior to site acceptance. This information shall include, but is not limited to, written confirmation of the warranty period and phone numbers and contact information & procedures for technical support, troubleshooting assistance, and replacement of faulty equipment. The Contractor shall notify the base POC and CO ninety (90) days prior to warranty expiration.

5.11 Manuals and Practice. The Contractor shall provide the base POC with at least two (2) PDF copies of latest version of operation, installation, and maintenance manuals and practices/user guides for all new equipment/hardware installed for this project with copyright releases (CDRL A001). The Contractor shall not be responsible for the existing equipment/hardware manuals.

5.12 Quality Assurance. The Contractor shall provide a Quality Control Plan for the life of the project. The Contractor’s quality assurance evaluator shall assist the Government representative in performing random spot checks and system acceptance tests. The Contractor shall be responsible for identifying system and outside plant/infrastructure deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) shall be submitted indicating progress/status and listing any deficiencies/discrepancies found and actions to correct them (CDRL A003). The Government personnel reserve the right to perform inspections of the Contractor’s work during any and all phases of the installation.

5.13 Weekly IPT Meeting. The Contractor shall chair a weekly IPT meeting that includes the Contractor representatives, 38 ES Project Manager, Government CO, 92 CS/SCX Project Manager, base POC, and/or other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other topics or information necessary/beneficial to ensure success and timely completion of contract requirements.

The Contractor shall record meeting minutes and distribute IAW CDRL A004.

5.14 Weekly Status Report. The Contractor shall prepare a weekly status report and distribute IAW CDRL A003. The purpose of the report is to inform IPT members of project progress, FA462025RA907 problems being encountered, and other topics or information necessary/beneficial to ensure success and timely completion of the contract requirements. The status report and meeting agenda may be combined as long as the resulting report contains all the required elements and sufficient details to serve as project record.

5.15 Project Schedule. The Contractor shall provide a complete milestone schedule that denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with installation of the components and system (CDRL A002).

5.16 Cutover Plan. The Contractor shall provide a detailed cutover plan as to how the transition shall be implemented (CDRL A005). The cutover plan shall outline how the system shall be placed into full service and clearly specify how the system shall connect to the existing base system. The Contractor shall minimize downtime of the existing system and interruption of network services to the base customers as much as possible during installation, and cutover. The Contractor shall coordinate and obtain approval for all planned cutover/outages with the base POC. The cutover plan shall be provided to the base before cutover.

5.17 Test Plan. The Contractor shall provide a detailed test plan as to how the system shall be pre-tested, in-progress-tested, and post-tested. The Contractor shall also submit written instructions to system operator(s) for conducting periodic system tests. The Contractor shall test the system to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service (CDRL A005).

5.18 Testing Requirements. The Contractor shall provide all test equipment and personnel required to conduct all required testing and ensure in compliance with UFC 4-021-01 and standards referenced in Paragraph 7, Applicable Documents and Standards. The Contractor shall perform detailed sound propagation analysis, sound level testing, optimization, and adjustment to enhance intelligibility and clarity and prevent excessive distortions/echoes, unacceptably low sound levels, and sound bleeds/spills over the local communities in the surrounding areas for the entire intelligible acoustic coverage requirement. The Contractor shall conduct a live voice test, and the Government personnel will listen and assess the intelligibility and clarity of the voice announcement at the distance away from each RSS such as typically around 2000ft or varying dependent on the max coverage of each RSS. These tests shall be accomplished prior to the system being placed into full service. The Contractor shall document all analyses and test results in a test report. During any testing phase, the Government reserves the right to perform any of the Contractor-performed inspections and tests to ensure solutions conform to prescribed requirements. The Contractor shall provide on-site support during the acceptance testing as well as AtHoc-GV integrated system testing.

5.19 Test Results. The Contractor shall document and provide a test report of all results of the testing accomplished under the test plan (CDRL A006).

5.20 As-Built Drawings. The Contractor shall submit clear drawings showing the “as built” in Visio and PDF formats identifying details of configuration and installation. The as-built drawings shall include, but not limited to, entire acoustic coverages, floor plans, elevation, antennae, radios, poles, towers, siren speaker arrays, RSSs, CCSs, equipment locations, coordinates, connectivity, RF links, cable paths, wiring, AC power sources, grounding, interfaces, infrastructure, schematics, logical diagram, descriptions, etc. The entire acoustic coverage drawings shall be shown on satellite images of the coverage areas with street names, facility locations, and other geo-references. The

FA462025RA907

Contractor shall also provide all configuration management, maintenance procedures, manuals, instructions, user guides, lists of materials, material specifications, performance characteristics, and list of all codes, standards, and specifications used to implement this project. (CDRL A001)

5.21 Training. The Contractor shall provide a training plan and conduct on-site training for the personnel designated by the…