25Q0012 ANNEX A PWS.docx

PERFORMANCE WORK STATEMENT/STATEMENT OF WORK

ANNUAL UPS PM

NCTAMS LANT

NORFOLK, NORTHWEST AND MUOS

1.0 INTRODUCTION: Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) operates and defends responsive, resilient, and secure computer and telecommunications systems, providing information superiority for global maritime and joint forces.

2.0 BACKGROUND: Commander, Navy Information Dominance Forces (COMNAVIFOR) has direct ownership of standalone non-structural mission support equipment, which includes generators; UPS Systems; heating, ventilation and air conditioning (HVAC) and other critical electrical and mechanical systems that support the COMNAVIFOR mission.

The services provided by the contractor are a requirement for proper UPS maintenance and is in accordance with COMNAVIFORINST 11311.1, sections 6.b.(7) and the equipment Installation, Operator and Service manual listed in section 4.1 of this Performance Work Statement.

3.0 SCOPE OF WORK:

3.1 Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) has a requirement for Scheduled Preventative Maintenance to be conducted on Uninterruptable Power Source (UPS). This Preventative Maintenance (PM) is to be conducted annually and includes a 7X24 maintenance option with parts and labor, and an annual battery maintenance on UPS units located at NCTAMSLANT Norfolk, Naval Satellite Communication Facility (NSCF) Northwest and Mobile User Objective System (MUOS).

3.2 Location of Performance

The site addresses for the UPS units are listed as followed:

NCTAMSLANT Norfolk / Building MB-100 / 1518 Piersey St / Norfolk, VA 23511 Eaton 9395 Power Xpert 9395P-600

SN: EN423BKK01, EN423BKK02, EN423BKK03, EN423BKK04

Battery: Deka Unigy HR7500ETUB (2019) / Quantity - 480

NAVSATCOMMFAC NW /Building 352 / 5102 Relay Road / Chesapeake, VA 23322 Eaton 9395 Power Xpert 9395P-600

SN: ER275BLL04, ER292BLL01

Battery: C&D UPS-12-490MR (2020) / Quantity – 320

MUOS NW / Buildings 451/ 452 / 150 Lagoon Lane / Chesapeake, VA 23322 Eaton Powerware 9390

SN: EE022CBB09, ED205CBB02, ED012CBB01

Battery C&D UPS-12-490MR (2021) Quantity - 120

3.3 Proposed Period of Performance:

Basic: 15 Feb 2025 – 14 Feb 2026 Option 1: 15 Feb 2026 – 14 Feb 2027

3.4 Location Work Hours: The working hours for each site is from 0700 – 1600, Monday through Friday, except for federal holidays. Overtime hours will not be approved without mitigating circumstances identified and approved by the onsite Navy Representative and site personnel.

3.5 The contractor shall be an Eaton Authorized Power Specialist (EAPS) of the Original Equipment Manufacturer (OEM). The contractor shall provide all materials, equipment, supervision, labor, etc. required to perform all operations in conjunction with this project and contained in the Performance Work Statement (PWS).

At each site, the contractor will provide After Hours coverage (7x24) with parts and labor; 4-hour response time; annual UPS preventive maintenance; annual sealed battery preventive maintenance.

The contractor will submit a Field Activity Report (FAR) detailing the maintenance that was conducted for each UPS system.

The Contractor shall arrange his work so as not to interfere with the normal occurrence of Government business. All work schedules shall be submitted to and approved by the NCTL Site Representative. The Contractor shall not change approved work schedules without the prior consent of the NCTL Site Representative. Whenever non-essential services have been scheduled non-essential services have been scheduled on the date a holiday occurs the Contractor shall coordinate with NCTL Site Representative for alternate date to perform services. Deviation from the work schedules is permissible only when approved by the NCTL Site Representative.

Additionally, the government may pause any PM service at any site and at any time due to the unique mission requirements that may be presented at any site.

3.6 Government Furnished Material: None.

3.7 Contractor Furnished Material: None

3.8 CDRL’s if Applicable: None.

3.9 Contractor Furnished Material:

4.0 APPLICABLE DOCUMENTS

4.1 Instructions, regulations, OEM manuals.

4.1.1 Eaton Powerware 9390 UPS 100-160 KVA Installation and Operation Manual

4.1.2 Eaton Power Xpert 9395 High Performance UPS 600 KVA Installation and Operation Manual

4.1.3 COMNAVIFOR 11311.1

5.0 Qualifications/ Certifications:

5.1 The contractor shall be an Eaton Authorized Power Specialist (EAPS) of the Original Equipment Manufacturer (OEM)

6.0 QUALITY CONTROL SURVEILLANCE PLAN (QASP)

6.1 Contractor Quality Control methods

6.1.1 The contractor will provide a written report of the PM service and maintenance repair within seven days after the completion of the site visit. The report will list all details associated with the visit.

Additionally, the contractor will follow their company maintenance procedures and ensure that all work is completed daily and that the equipment that is being maintained is returned back to an operational status.

6.2 Government Quality Assurance

6.2.1 The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

6.3 Corrective Actions

6.3.1 The contractor will rectify any fault condition that they cause. If the, UPS is not operating correctly at time of visit, the government understands that any PM that is performed may not have the expected results from the testing and therefore the inspection will not be performed until the unit is operating normally.

6.4 Conditions Found

6.4.1 If while performing services there are conditions found that are outside of the maintenance portion of the contract and require repair/replacement and tie to this scope of work, the contractor shall submit a Condition Found Report to the COR and the Contracting Officer. Condition Found Report shall identify the conditions with a statement identifying the discrepancy along with a full price quote of required additional service. No additional service shall take place prior to Contracting Officer approval.

6.4.2 If COR or Contracting Officer determines the Condition Found does not warrant additional services, contractor shall continue with original scope of work.

7.0 CANCELLATION/OTHER CONDITIONS

7.1 This contract may be cancelled in whole or in part with a 30-day written notice from the Contracting Officer. If this tasking is cancelled, the U.S. Government shall be liable only for payment of services received before the effective date of the termination.

7.2 The contractor must be aware of contingencies. Due to the emergent nature of exercise and real-world communications requirements and schedules, adjustments in the amount of labor, overtime and other resources needed to complete the task may be required.

7.3 This contract/task order/delivery order may be terminated in whole or in part with a 30-day written notice from the Contracting Officer. In the event of such cancellation or if the Government should decide not to exercise an option period, under no circumstances shall the Government be liable for proposal costs, administrative costs, severance, overhead, profit, or any other cost subsequent to the effective date of the whole/partial cancellation of non-exercise of option period. The Government will be liable only for payment for services received before the effective date of the whole/partial cancellation or non-exercise of option period

8.0 BASE ACCESS/SECURITY

8.1 The access to the work site and the equipment room is restricted. The on-site Navy representative will provide any required escorts. The contractor shall schedule work with the on-site Navy representative to ensure access.

8.2 The Contractor shall submit, via the Contract Control Authority/ on-site Navy representative, a Visitor Access Request Letter list with the Full Names, Social Security numbers, Date of Birth, Company Name, of all personnel who will be working on the contract job site on company letterhead for access to secure areas. The Contract Control Authority/ on-site Navy representative will forward to Physical Security Officer for processing.

8.3 For base access, the contractor will submit the SECNAV 5512/1 Department of the Navy Population ID Card/ Base Access Pass Registration form to the Navy Representative for processing of base access. Once processed, the contractor will report to the base Pass and ID office and will provide the proper identification and vehicle information to complete the process and receive the Defense Biometric Identification System (DBIDS) identification card from base security for up to three years or the duration of the contract. The Base Pass and ID office is located at 9040 Hampton Blvd, Norfolk, VA 23505.

9.0 CONTRACTOR PERSONNEL

9.1 STANDARDS OF BEHAVIOR; Contractor personnel shall present a neat, clean and professional appearance as generally observed in a professional setting and shall adhere to the US Navy’s no smoking policy. Smoking is allowed only in designated areas where it does not compromise the rights of non-smokers.

9.2 PERSONNEL REMOVAL; Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, installation administration, and security on the installation shall be applicable to all contractor employees or representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements may result in the command removing personnel from the base. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

9.3 REMOVAL BY INSTALLATION COMMANDER; The Installation Commander may bar an individual from the installation for conduct determined to be contrary to good order, discipline, or installation security.

9.4 REMOVAL BY CONTRACTING OFFICER; The Contracting Officer may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to removal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the government.

9.5 GENERAL/MISCELLANEOUS INFORMATION (Informational Purposes Only);

9.5.1 Identification of Employees: The Contractor shall be responsible for furnishing identification cards to its employees as may be approved and directed by the Contracting Officer’s Representative. The Contractor shall require its employees to display this identification at all times. Upon release of any employee, the Contractor shall immediately take procession of the prescribed identification card.

9.5.2 Transportation: The contractor shall provide contractor-owned vehicle/transportation for use during working hours. Only contractor’s employees who possess a valid U.S. motor vehicle operator’s identification card shall operate the vehicle. All contractor motor vehicle operators must comply with traffic safety program set forth in OPNAV Instruction 5100.12.

9.5.3 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy, including the Marine Corps, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia include routine, random inspections of vehicles and personal possessions on entry or exit, with drug detection dog teams, when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corps installation has been engaged in use, possession, or trafficking of drugs, that employee may be restricted or detained for the period necessary until that employee can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered during an inspection or search of a vehicle operated by a civilian or contract employee, the employee and vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials; action may be taken to suspend, revoke, or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statues, laws, and regulations, including those regulations issued by the commander of the military installation.

10.0 POINTS OF CONTACT

10.1 KO

10.1.1 Robert Joas / 757-400-9433 / Robert.p.joas.civ@us.navy.mil

10.2 N4 Facilities Department Head

10.2.1 Aaron Edwards / 757-400-9200 / aaron.t.edwards6.civ@us.navy.mil

10.3 NSCF NW Technical Director

10.3.1 Jeffery Aman / 757-421-8611 / Jeffery.j.aman.civ@us.navy.mil

10.4 N4 Maintenance Coordinator/ Government Representative

10.4.1 Robert Lake / 757-400-9215 / robert.e.lake.civ@us.navy.mil