CONTRACT DOCUMENTS

FOR THE

CONSTRUCTION OF

PARROTT CREEK CULVERT REPLACEMENTS

PROJECT NO. 25PW15

TABLE OF CONTENTS

CITY OF ROSEBURG

PUBLIC WORKS DEPARTMENT

ROSEBURG, DOUGLAS COUNTY, OREGON

PREPARED BY:

Erik D. Ranger, PE i.e. Engineering, Inc.

809 SE Pine St.

Roseburg, OR 97470

(541) 673-0166

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DOUGLAS COUNTY, OREGON

BIDDING REQUIREMENTS

AND

CONTRACT DOCUMENTS

for the construction of

PARROTT CREEK CULVERT REPLACEMENTS

PROFESSIONAL OF RECORD CERTIFICATION

I certify the Special Provisions contained within this document are applicable to the design of the subject project. The Special Provisions for this project were prepared by me or under my supervision.

PREPARED BY:

i.e. Engineering, Inc.

809 SE Pine

Roseburg, OR 97470

(541) 673-0166

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TABLE OF CONTENTS

ADVERTISEMENT FOR BID

INVITATION TO BID

INFORMATION TO BIDDERS

BIDDER'S CHECK LIST

BID FORM

STANDARD BID BOND

FIRST TIER SUBCONTRACTOR DISCLOSURE FORM INSTRUCTIONS

FIRST TIER SUBCONTRACTOR DISCLOSURE FORM

EMPLOYEE DRUG TESTING PROGRAM - CERTIFICATION FORM

PAY EQUITY COMPLIANCE TRAINING

PUBLIC WORKS BOND - PRE-BID NOTICE AND CERTIFICATION

CONSTRUCTION CONTRACT

STANDARD CONTRACT PROVISIONS

PUBLIC WORKS BOND FILING CERTIFICATION

STANDARD PERFORMANCE BOND

PAYMENT BOND

LOWEST BIDDER RESPONSIBILITY DETERMINATION FORM

PREVAILING WAGE RATES FOR PUBLIC WORKS CONTRACTS

GENERAL CONDITIONS

TECHNICAL PROVISIONS

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ADVERTISEMENT FOR BID

Project Name: Parrott Creek Culvert Replacement Project Number: 25PW15 Project Description: The project will have a base bid of for work to be completed on three of the four culverts, located on Eddy Street, Kane Street, and Giles Street. The base bid work generally consists of furnishing all labor, equipment, materials, and supervision for the installation of 80 feet of precast, reinforced concrete three-sided structure, 14 foot span by 7 foot rise, 65 feet of precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 500 feet of 12-inch storm sewer pipe, erosion control, traffic control, temporary water management facilities at each culvert location, 3,000 yards of excavation, 2,250 square feet of concrete block, MSE retaining wall, 3 concrete inlets, 2 Contech Stormfilter catch basins, 1 Contech Stormfilter manhole, backfill, planting and seeding, streambank enhancement, surface restoration, and miscellaneous work as required by the contract. An additive alternate bid consists the installation of a single culvert at Ichabod Street. The alternate bid work generally consists of furnishing all labor, equipment, materials, and supervision for the installation of 40 feet of precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 35 feet of 12-inch storm sewer pipe, erosion control, traffic control, temporary water management facilities at culvert location, 845 yards of excavation, 640 square feet of concrete block, MSE retaining wall, 1 concrete inlets, 1 Contech Stormfilter catch basin, backfill, planting and seeding, streambank enhancement, surface restoration, and miscellaneous work as required by the contract.

Bids are due by 2:00 p.m. on Tuesday, April 14, 2026 All bids will be open at 2:00 p.m.

Additional forms disclosing first tier subcontractors are due by 4:00 p.m. No bids shall be received after this date and time.

Contact – Submit bids to: Address Technical Questions to:

City of Roseburg City Recorder Erik Ranger 900 SE Douglas i.e. Engineering, Inc.

Roseburg OR 97470 809 SE Pine Street

(541) 492-6866 Roseburg, OR 97470 bids@roseburgor.gov ranger@ieengineering.com

SOLICITATION DOCUMENTS: Solicitation documents, including contract terms, conditions, specifications, all attachments and/or addenda for the Invitation to Bid are available for review at the above contact address. Bid documents will not be mailed to prospective bidders, but may be downloaded from OregonBuys through the following internet address:

https://www.oregon.gov/das/Procurement/Pages/oregonbuys.aspx. Bidders without access to OregonBuys may download the documents at a Plan Center or the City of Roseburg’s website at https://roseburgor.gov/ under “Bidding Opportunities.”

Bidders must be pre-qualified in accordance with the laws of Oregon and the Information to Bidders at least ten days prior to the date of bid opening. Bidders must be licensed with the Oregon Construction Contractors Board and comply with City of Roseburg Municipal Code.

mailto:bids@roseburgor.gov https://www.oregon.gov/das/Procurement/Pages/oregonbuys.aspx https://roseburgor.gov/

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The resulting public works contract is subject to ORS 279C.800 to 279C.870 or the Davis- Bacon Act (40 U.S.C. 3141 to 3148). No bid will be considered unless the bid contains a statement that the bidder will comply with the provisions of ORS 279C.840 (Prevailing Wage Rates).

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INVITATION TO BID

The City of Roseburg will receive sealed bids or bids submitted via email marked "Bid for Parrott Creek Culvert Replacement Project No. 25PW15" until the hour of 2:00 p.m. on Tuesday, April 14th, 2026, at which time they will be publicly opened and read in person or virtually. If opened virtually, a link will be posted on the City’s website at https://roseburgor.gov/bidding no later than 24 hours prior to the opening. When required by ORS 279C.370, bidders must submit a list of their first-tier subcontractors providing labor, or labor and materials, no later than 4:00 p.m. that same day. Bids shall be addressed and delivered to Amy Nytes, City Recorder, City Hall, 900 SE Douglas Avenue, Roseburg, Oregon 97470, or emailed to bids@roseburgor.gov. Any and all bids received after the 2:00 p.m.

deadline for submission, or for which the list of first-tier subcontractors has not been submitted by 4:00 p.m. that same day, shall be considered nonresponsive and returned to the bidder. All bidders must list their "Construction Contractors Board" or “State Landscape Contractors Board” license number as required by ORS 701.021 or 671.530 on the bid form.

The proposed work generally consists of replacing four culverts on Parrott Creek in southeast Roseburg The project will have a base bid of for work to be completed on three of the four culverts, located on Eddy Street, Kane Street, and Giles Street. The base bid work generally consists of furnishing all labor, equipment, materials, and supervision for the installation of 80 feet of precast, reinforced concrete three-sided structure, 14 foot span by 7 foot rise, 65 feet of precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 500 feet of 12-inch storm sewer pipe, erosion control, traffic control, temporary water management facilities at each culvert location, 3,000 yards of excavation, 2,250 square feet of concrete block, MSE retaining wall, 3 concrete inlets, 2 Contech Stormfilter catch basins, 1 Contech Stormfilter manhole, backfill, planting and seeding, streambank enhancement, surface restoration, and miscellaneous work as required by the contract. An additive alternate bid consists the installation of a single culvert at Ichabod Street. The alternate bid work generally consists of furnishing all labor, equipment, materials, and supervision for the installation of 40 feet of precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 35 feet of 12-inch storm sewer pipe, erosion control, traffic control, temporary water management facilities at culvert location, 845 yards of excavation, 640 square feet of concrete block, MSE retaining wall, 1 concrete inlets, 1 Contech Stormfilter catch basin, backfill, planting and seeding, streambank enhancement, surface restoration, and miscellaneous work as required by the contract. The bids will be evaluated as unit price pursuant to OAR 137-049-0380(2)(b). The proposed work will require the bidder to meet the highest standards prevalent in the industry or business related to the work to be performed. Failure to meet such standards may result in a reduction or withholding of payment; require bidder to provide, at bidder’s own expense, additional work required to meet such standards; or termination of the contract, with damages being sought. Technical questions regarding the work to be performed should be addressed to: Erik Ranger, i.e. Engineering, Inc., ranger@ieengineering.com.

Bids must be accompanied by a certified check, cashier's check, irrevocable letter of credit or Bid Bond in an amount equal to not less than ten percent (10%) of the total amount of the bid.

Bidders shall state as part of the bid that the provisions of ORS 279C.800 to 279C.870 (Prevailing Wage Rates) shall be complied with; provided however, if the project is subject to the federal prevailing rates of wage under the Davis-Bacon Act (40 U.S.C. 3141 et seq.) or if https://roseburgor.gov/bidding mailto:bids@roseburgor.gov

Page 8 – (Prevailing Wage Projects) the project is subject to both the state and federal prevailing rates of wage, the bid must contain a statement by the bidder that contractor and every subcontractor shall pay the higher of the applicable state or federal prevailing rate of wage to all workers on the project. Bidders must also certify as part of the bid that the requirements of ORS 279C.505(2) (Employee Drug Testing Program) shall be complied with. Bidders must be pre-qualified in accordance with the laws of Oregon and the Information to Bidders, at least ten days prior to the date of bid opening.

Each bid must contain a statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120. Bidders are not required to be licensed under ORS 468A.720 (Asbestos Abatement). However, the successful bidder shall at all times during the project provide qualified staff on site that is able to identify asbestos containing material. Bidders are hereby notified there are underground pipelines and structures containing asbestos within the City of Roseburg. If any such material is encountered during the project, the bidder shall thereupon be required to notify the City and comply with all requirements of applicable laws and regulations. Unless exempt under ORS 279C.800 to 279C.870, the successful bidder must file a $30,000 Public Works Bond with the Construction Contractors Board prior to beginning work on the project, and certify that all sub-contractors have also filed such bond. Bidders must agree to use recyclable products to the maximum extent financially feasible. Bidders with 50 or more employees and for contracts over $500,000, are required to possess a certificate issued by the Department of Administrative Services for completion of pay equity training (NEW).

The City of Roseburg may reject any bid not in compliance with all public bidding procedures and requirements, including the requirement to demonstrate the bidder’s responsibility under ORS 279C.375(3)(b), may waive any irregularities, and may reject for good cause any or all bids upon a finding of the City it is the public interest to do so. The City may also cancel this invitation in accordance with OAR 137-049-0270.

Dated this 24th day of March 2026.

CITY OF ROSEBURG, DOUGLAS COUNTY, OREGON

Amy Nytes, City Recorder

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INFORMATION TO BIDDERS

1. FORM OF BID

All bids must be made upon the blank Bid Form attached hereto and must give a price for each item and an aggregate amount or a lump sum price as required in the Bid Form.

The City reserves the right to reject any or all bids or to accept the bid deemed in the best interest of the City. Without limiting the generality of the foregoing, the City may reject any bid which is incomplete, obscure or irregular; which omits any one or more items in the price sheet; in which unit prices are obviously unbalanced; or which is accompanied by an insufficient or irregular Bid Bond.

The bidder shall sign the Bid Form in the blank space provided therefore. All bids must contain the bidder’s tax identification number. Bids made by a corporation, general or limited partnership, or L.L.C., shall contain the name and address of such organization, together with names and addresses of officers, partners or managing members. If the bid is made by a corporation, it must be signed by one of the corporate officers with the authority to sign for the corporation; if made by a partnership, by one of the partners.

All bids must be submitted at the time and place, and in the manner prescribed in the Invitation to Bid.

2. BID PROTEST; REQUEST FOR CHANGE OR CLARIFICATION

A bidder may protest, or request a change in items in the bid documents, including contract terms and conditions or specifications, by filing a written protest with the City not less than ten (10) calendar days prior to the bid submission deadline. Such written protest or request for change must include a detailed statement of the grounds for the protest and a statement of the desired changes to the contract terms and conditions or specifications.

The City shall not consider a bidder’s protest or request for change after the deadline for submitting such protest or request. The City shall provide notice to the bidder if it entirely rejects the bidder’s protest or request for change. If the City agrees with the bidder’s protest or request, in whole or in part, the City shall issue a written Addendum to the bid documents or specifications.

Prior to the deadline for submitting a written protest or request for change, a bidder may request that the City clarify any provision of the bid documents. The City’s clarification to a bidder, whether orally or in writing, shall not change the bid documents and is not binding on the City unless the City amends the bid documents by issuing a written addendum.

If a written addendum is issued by the City, all bidders must provide written acknowledgement, with their bids, of receipt of all issued addenda.

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3. CONTRACT DOCUMENTS

The Contract Documents for this Project consist of, but are not necessarily limited to, the Invitation to Bid, Information to Bidders, Bid Form, Construction Contract including Exhibit “A” Standard City Contract Provisions, First-Tier Subcontractor Disclosure Form, Drug Testing Program Certification Form, Bidder’s Responsibility Form, Performance Bond, Payment Bond, Public Works Bond Filing Certification form (when required), Pay Equity Compliance Certification (when applicable), General Conditions, Technical Provisions, Special Conditions, Standard Drawings, Specifications and Plans and Supplemental Specifications, all as required for the full execution and satisfactory completion of the Project. Any person contemplating the submission of a bid and being in doubt as to the meaning or intent of said Contract Documents should request of the City, in writing, an interpretation thereof. Any interpretation of said Contract Documents shall be made only in writing by the City.

4. ESTIMATE OF QUANTITIES

The estimate of quantities of work to be done as stated in the Bid Form, although stated with as much accuracy as possible, is approximate only and is assumed solely for the purpose of comparing bids. The quantities on which payments will be made to the Contractor are to be determined by measurement of the work actually performed and paid at the unit price bid, regardless of the amount of increase or decrease in the estimated quantities as specified in the Contract Documents. The City reserves the right to increase or diminish the amount of any class of work as may be deemed necessary.

5. CONSTRUCTION CONTRACTORS' BOARD - STATE LANDSCAPE

CONTRACTORS’ BOARD

All contractors bidding on public contracts must be licensed with the Construction Contractors' Board or the State Landscape Contractors Board as required by ORS

701.021 or 671.530. Bids must be identified with the Contractors' Board license number.

No bids will be considered without this information.

6. DISCLOSURE OF FIRST-TIER SUBCONTRACTORS

When a public improvement contract value is greater than $100,000, all bidders are required to disclose information about first-tier subcontractors, providing labor or labor and materials, when the contract amount of such first-tier subcontractor is equal to or greater than:

1) 5% of the project bid, or $15,000, whichever is greater; or

2) $350,000 regardless of the percentage of the total bid.

Bidders must disclose the following information about such subcontracts, on the First- Tier Subcontractor Disclosure Form provided by the City and included herein, within two hours of the bid submission deadline:

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1) The subcontractor’s name;

2) The subcontract dollar value; and

3) The category of work to be performed by the subcontractor.

Any bidder not using subcontractors subject to the above disclosure form, must write “NONE” on the Disclosure Form and sign and submit the form. The City will reject a bid if the bidder fails to submit the Disclosure Form before the deadline.

7. DRUG TESTING PROGRAM

ORS 279C.505(2) requires public improvement contracts to include a provision requiring contractors to demonstrate that they have an employee drug and alcohol testing program in place. All bidders are required to certify, on the Drug Testing Program Certification Form provided by the City and included herein, that they have such program in place. This certification will become part of the Contract if awarded and contractor will be required to maintain such program throughout the performance of the Contract.

Failure to maintain a program shall constitute a material breach of the Contract.

8. PROMPT PAY POLICY - TIMELY PROGRESS PAYMENTS

ORS 279C.570 and 279C.580 require prompt payment to contractors and subcontractors and provides for settlement of compensation disputes between the parties. The City is required to automatically calculate and pay interest on invoices from the contractor when payments become overdue. The interest commences thirty (30) calendar days after receipt of the invoice from the contractor, or fifteen (15) calendar days after the payment is approved by the City, whichever is earlier. The rate of interest charged to the City on the amount due shall equal three times the discount rate on 90-day commercial paper, but shall not exceed 30 percent.

The City is also required to ensure that the contractor includes a clause in each subcontract that obligates the contractor to pay first-tier subcontractors for satisfactory performance under its contract. Contractors must pay subcontractors within ten (10) calendar days of receiving payment from the City. Contracts between primary contractors and subcontractors must also contain an interest penalty clause that obligates the contractor, if payment is not made to the subcontractor within thirty (30) calendar days after receipt of payment from the City, to pay the first-tier subcontractor an interest penalty on amounts due in the case of each payment not made in accordance with the subcontract payment clause. The contractor is also required to ensure that first-tier subcontractors include these requirements in each of its subcontracts with lower-tier subcontractors or suppliers.

If requested in writing by a first-tier subcontractor, within ten (10) calendar days after receiving the request, the contractor must provide the first-tier subcontractor, a copy of that portion of any invoice or request for payment submitted to the City, or pay document provided by the City to the contractor, specifically related to any labor or materials supplied by the first-tier subcontractor.

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9. PRE-QUALIFICATION OF BIDDERS

When required, bidders shall pre-qualify under ORS 279C.430 and 279C.435, by completing the Oregon Department of Transportation (ODOT) Prequalification Application online at:

https://www.oregon.gov/odot/business/procurement/pages/bid_award.aspx Proof of prequalification shall be submitted to the City at least ten (10) calendar days prior to the date of bid opening.

10. BID BOND, PUBLIC WORKS BOND, PAYMENT BOND AND PERFORMANCE BOND

A Bid Bond, Public Works Bond Filing Certification, Payment Bond and Performance Bond shall be provided as specified in Subsection 5.4 of the General Conditions. No waivers, special requirements or emergency provisions have been established for this Contract.

11. PAY EQUITY COMPLIANCE CERTIFICATION (NEW)

ORS 279A.167 requires businesses with fifty (50) or more employees, and a contract valued at more than $500,000, to provide proof they are properly trained on Oregon’s pay equity laws. A certificate proving the contractor has completed the training shall be provided as specified in Subsection 26 of the “Bid Form”.

12. HIGHEST STANDARDS OF WORK AND CONSEQUENCES FOR FAILURE

The work to be performed must meet the highest standards prevalent in the industry or business most closely related to the work to be performed. Failure to meet such standards may result in consequences including, but not limited to a reduction or withholding of payment; a requirement that bidder perform, at bidder’s own expense, additional work required to meet such standards; or termination of the contract, with damages being sought.

13. CONDITIONS OF WORK

Bidders must make their own determination of the nature of the work proposed under this Contract, the local conditions which can be encountered in this area, and all other matters which can in any way affect the work proposed under this Contract. It shall also be the bidder's responsibility to be thoroughly familiar with the Contract Documents.

Failure to make the examination necessary for this determination or to examine any form, instrument or document of the Contract shall not release the bidder from the obligations of this Contract.

14. REVIEW OF BIDS; BASIS FOR AWARD; NOTICE OF INTENT TO AWARD; AND

RIGHT TO PROTEST AWARD

https://www.oregon.gov/odot/business/procurement/pages/bid_award.aspx

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In reviewing all bids received and determining the lowest responsible bidder, the City reserves the right to take into account and give reasonable weight to the extent of the bidder's experience on work of the nature involved, on the bidder's record as to dependability in carrying out of contracts, and evidence of present ability to perform the Contract in a satisfactory manner.

The City may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the City all such information and data for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the Contract, to complete the work contemplated therein, and to do so in a timely manner.

The City specifically reserves the right to reject a bid from a bidder who, at the time bids are opened, has failed to complete work in a timely manner under a contract previously awarded to the bidder by the City. Conditional bids will not be accepted.

In accordance with ORS 279A.120(2)(b), in determining the lowest responsible bidder, the City shall, for the purpose of awarding the Contract, add a percentage increase on the bid of a non-resident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bidder resides.

Within forty-five (45) calendar days after the bid opening, the City will accept one of the bids or reject all of the bids received. If the City intends to accept one of the bids, it shall issue a Notice of Intent to Award the Contract to all bidders. The City’s award will not be final until seven (7) calendar days after the date of the notice if no protest is filed; or if a protest is filed, until the City provides a written response to all timely-filed protests that denies the protest and affirms the award.

A bidder may submit a formal written protest to the City’s Notice of Intent to Award the Contract within seven (7) calendar days of the date of the City’s Notice of Intent. The written protest must specify the grounds upon which the protest is based and must show that the protesting party is an adversely affected or aggrieved bidder. A bidder is adversely affected or aggrieved only if the bidder is eligible for award of the Contract as the responsible bidder submitting the lowest responsible bid, is next in line for award and claims that all lower bidders are ineligible for award in accordance with law.

Such protest must be submitted to the City Recorder, 900 SE Douglas, Roseburg, OR 97470 or by email at info@roseburgor.gov. Any protest received after the 7-day deadline will not be considered. The City Recorder shall forward such protest to the City Manager who shall have the authority to settle or resolve the protest by written decision.

15. EXECUTION OF CONTRACT, BONDS AND DAMAGES FOR FAILURE TO

EXECUTE

The bidder whose bid is accepted will be required to appear within ten (10) calendar days after notice that the Contract has been awarded to bidder and to execute the Contract with the City for the full and complete performance of all work specified, and mailto:info@roseburgor.gov

Page 14 – (Prevailing Wage Projects) as required by Subsection 5.4 of the General Conditions, deliver the Public Works Bond Filing Certification form, the Payment Bond to assure payment of the obligations incurred in the performance of the Contract and the Performance Bond and to ensure performance of the Contract.

Should the successful bidder fail or refuse to execute the Contract and furnish the Public Works Bond Filing Certification form, Payment Bond and/or Performance Bond when required, then the Bid Bond deposited by said bidder shall be retained by the City as liquidated damages.

16. COMMENCEMENT DATE AND EXPIRATION DATE OF CONTRACT

This Contract shall be in effect from the time the Contract is signed until the Project is completed. The Contractor must be capable of commencing construction on the work contemplated in the Contract Documents within ten (10) calendar days after the execution of the Contract and receipt of the City's notification to proceed and shall complete the same within the time specified in the bid.

17. DURATION OF BIDS; RETURN OF BID BONDS

All bids will be binding until the later of:

1) the day the contract is executed; or

2) sixty (60) calendar days after the date of bid opening.

Bid bonds will be returned to unsuccessful bidders not later than the date on which the bids are no longer binding.

18. PUBLIC RECORDS

These Contract Documents and each bid received in response to it, together with copies of documents pertaining to the award of a contract shall be kept on file as a public record by the City Recorder; provided however, such records shall not be disclosed until after the notice of intent to award the contract has been issued.

19. RECORDS REVIEW; CONFIDENTIALITY

After notice of intent to award the resulting contract has been issued, all bids shall be available for public inspection except for those portions of a bid that the bidder designates in its bid as trade secrets or as confidential proprietary data in accordance with applicable state law. If the City determines such designation is not in accordance with applicable law, the City shall make those portions available for public inspection.

The bidder shall separate information designated as confidential from other non-confidential information at the time of submitting its proposal. Prices, makes, models or catalog numbers of items offered, scheduled delivery dates and terms of payment are not confidential, and shall be publicly available regardless of a bidder’s designation to the contrary.

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20. MATERIALS CONTAINING ASBESTOS

Materials containing asbestos may be present in underground pipe systems. All appropriate Federal, State, County and Municipal rules, regulations and guidelines must be followed when working with asbestos containing material. Non friable material must be handled, transported and disposed of in a way that prevents it from becoming friable and releasing asbestos fibers. If AC pipe is shattered, damaged or badly weathered, it is considered to be friable and will likely release asbestos fibers. A DEQ licensed asbestos abatement contractor using DEQ certified workers must remove all friable asbestos material. Any and all permits and fees that are required by the DEQ, Douglas County and any other regulatory agency must be obtained and paid for by the Contractor prior to disposing of the asbestos containing material. For information about asbestos rules, contact the DEQ Western Region office in Medford, Oregon.

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BIDDER'S CHECK LIST

Bidder's attention is called to the following forms, which must be executed in full as required with the bid:

A. BID FORM(S): Each bidder shall complete the bid form(s). Prices must be shown in the spaces provided and must be expressed in figures.

B. BID BOND: This form is to be executed by bidder and bidder's Surety. The amount of cash, certified check, cashier's check, irrevocable letter of credit or Bid Bond shall not be less than 10% of the total Bid amount.

C. FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM: When required by law, this form must be submitted by the bid submission deadline, at which time bids will be opened and read, or within two (2) working hours of such submission deadline. If no subcontractors for labor or for labor and materials will be used, the bidder must write “NONE” on the disclosure form, sign and submit the form as required. Failure to submit this form within two hours of the bid submission deadline will result in the bid becoming non-responsive and such bid will be returned to the bidder.

D. DRUG TESTING PROGRAM CERTIFICATION FORM: This form must be submitted with the bid to demonstrate that bidder has an employee drug and alcohol testing program in place and will continue to keep the program in place throughout the duration of performing the Contract awarded.

E. PUBLIC WORKS BOND PRE-BID NOTICE & CERTIFICATION FORM: This form must be submitted with the bid to demonstrate contractor’s awareness of and intended compliance with the requirement to file a Public Works Bond with the Construction Contractors Board prior to beginning work on the project if awarded the bid.

F. PAY EQUITY COMPLIANCE CERTIFICATION FORM (NEW): If applicable pursuant to Section 11 of “Information for Bidders”, this form must be submitted with the bid to demonstrate contractor has completed required training regarding pay equity and the prohibition against discrimination in compensation or wage benefits.

The following forms are to be executed after the Contract is awarded, prior to beginning work on the project:

A. CONSTRUCTION CONTRACT: This agreement is to be executed by the successful bidder.

B. PERFORMANCE BOND AND PAYMENT BOND: Both a Performance Bond and a Payment Bond are to be executed by the successful bidder and bidder's Surety Company and submitted at the time the Contract is executed.

C. PUBLIC WORKS WAGE CERTIFICATION FORM: This form is to be completed in accordance with state law and submitted monthly during the duration of the contract, by the fifth business day of the following month, with request for payment.

D. CERTIFICATE OF INSURANCE: This certificate is to be executed by the successful bidder and bidder's insurance company and submitted at the time the Contract is executed.

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E. PUBLIC WORKS BOND FILING CERTIFICATION: This form is to be executed by the successful bidder and submitted at the time the Contract is executed to certify if Contractor has filed the required Public Works Bond or elected not to file the Bond due to qualifying under ORS 200.055.

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BID FORM

City of Roseburg 900 SE Douglas Avenue Roseburg, Oregon 974700

The undersigned bidder has carefully examined the Contract Documents for the construction of the

PARROTT CREEK CULVERT REPLACEMENT

Project No. 25PW15 referred to in the Invitation to Bid dated March 24, 2026, inviting bids on such Project and the site of the Project. Bidder will provide all necessary labor, equipment, tools, apparatus, and other means of construction, do all the work and furnish all the materials called for by said Contract Documents in the manner prescribed therein to provide a complete Project.

The undersigned bidder understands that the quantities of work as shown herein are approximate only, unless noted otherwise, and are subject to increase or decrease. The bidder offers to perform the work, at the unit price stated in the following schedule, whether the quantities are increased or decreased.

The bid tabulation has a base bid and an additive alternate bid. The base bid consists of all work that will take place to replace the three culvert crossings located in Eddy Street, Kane Street, and Giles Street. The alternate bid, labeled Alternate A, consists of all work that will take place the replace the one culvert crossing in Ichabod Street.

BASE BID: EDDY STREET, KANE STREET, AND GILES STREET

Item No.

Item Description Unit Quant.

Unit Price (in figures) Total Price (in figures)

1 MOBILIZATION LS 1 $ $

TEMPORARY WORK ZONE TRAFFIC

CONTROL, COMPLETE

LS 1 $ $

TEMPORARY WATER MANAGEMENT

FACILITY AT EDDY STREET

LS 1 $ $

TEMPORARY WATER MANAGEMENT

FACILITY AT KANE STREET

LS 1 $ $

TEMPORARY WATER MANAGEMENT

FACILITY AT GILES STREET

LS 1 $ $

6 EROSION CONTROL LS 1 $ $

7 MATTING, TYPE G

SQ

YD

375 $ $

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8 COMPOST EROSION BLANKET

SQ

YD

375 $ $

9 CONCRETE WASHOUT FACILITY EACH 3 $ $

10 SEDIMENT BARRIER FOOT 800 $ $

11 POLLUTION CONTROL PLAN LS 1 $ $

12 TURBIDITY MONITORING LS 1 $ $

13 CONSTRUCTION SURVEY WORK LS 1 $ $

REMOVAL STRUCTURES AND

OBSTRUCTIONS

LS 1 $ $

15 CLEARING AND GRUBBING LS 1 $ $

16 STRUCTURE EXCAVATION CUYD 3,250 $ $

SHORING, CRIBBING, AND

COFFERDAMS

LS 1 $ $

18 12 INCH STORM SEWER PIPE FOOT 370 $ $

19 CONCRETE INLETS, TYPE G-2 EACH 5 $ $

20 GRANULAR STRUCTURAL BACKFILL TON 2,400 $ $

PRECAST REINFORCED CONCRETE

THREE-SIDED STRUCTURES, 14' SPAN

BY 7' RISE

FOOT 80 $ $

PRECAST REINFORCED CONCRETE

THREE-SIDED STRUCTURES, 14' SPAN

BY 6' RISE

FOOT 65 $ $

23 RETAINING WALL, MSE

SQ.

FT.

2,300 $ $

24 WINGWALLS LS 1 $ $

25 CONCRETE CURBS, CURB AND GUTTER FOOT 210 $ $

26 AGGREGATE BASE TON 420 $ $

27 HMAC, 3-INCH THICK TON 130 $ $

28 WEED CONTROL ACRE 0.07 $ $

Page 20 – (Prevailing Wage Projects)

29 PERMANENT SEEDING ACRE 0.07 $ $

30 PLANT CUTTINGS, LESS THAN 1" EACH 216 $ $

31 4' TALL CHAINLINK FENCE FOOT 300 $ $

32 CONCRETE VALLEY GUTTER FOOT 70 $ $

33 WATER QUALITY INLET EACH 4 $ $

STREAMBED ENHANCEMENT, EDDY

STREET

LS 1 $ $

STREAMBED ENHANCEMENT, KANE

STREET

LS 1 $ $

STREAMBED ENHANCEMENT, GILES

STREET

LS 1 $ $

SANITARY SEWER BYPASS, EDDY

STREET

LS 1 $ $

SANITARY SEWER BYPASS, KANE

STREET

LS 1 $ $

SANITARY SEWER BYPASS, GILES

STREET

LS 1 $ $

40 8” SANITARY SEWER FOOT 290 $ $

41 10” SANITARY SEWER FOOT 115 $ $

42 8” DUCTILE IRON WATERLINE FOOT 100 $ $

43 CONNECT TO EXISTING WATERLINE EACH 2 $ $

CONNECT TO EXISTING SANITARY

SEWER LINE

EACH 8 $ $

CONCRETE SANITARY SEWER

MANHOLE, 48”

EACH 2 $ $

CONCRETE SANITARY SEWER

MANHOLE, OUTSIDE DROP

EACH 1 $ $

RECONNECT EXTG SANIARY SEWER

LATERAL

EACH 3 $ $

48 8 INCH STORM SEWER PIPE FOOT 130 $ $

49 REMOVE & REBUILD EXTG. FENCE FOOT 185 $ $

Page 21 – (Prevailing Wage Projects)

BASE BID TOTAL = $

ALTERNATE A: ICHABOD STREET

Item No.

Item Description Unit Quant.

Unit Price (in figures) Total Price (in figures)

1 MOBILIZATION LS 1 $ $

TEMPORARY WORK ZONE TRAFFIC

CONTROL, COMPLETE

LS 1 $ $

TEMPORARY WATER MANAGEMENT

FACILITY, ICHABOD

EACH 1 $ $

4 EROSION CONTROL LS 1 $ $

5 MATTING, TYPE G

SQ

YD

115 $ $

6 COMPOST EROSION BLANKET

SQ

YD

115 $ $

7 CONCRETE WASHOUT FACILITY EACH 1 $ $

8 SEDIMENT BARRIER FOOT 250 $ $

9 POLLUTION CONTROL PLAN LS 1 $ $

10 WORK CONTAINMENT PLAN LS 1 $ $

11 TURBIDITY MONITORING LS 1 $ $

12 CONSTRUCTION SURVEY WORK LS 1 $ $

REMOVAL STRUCTURES AND

OBSTRUCTIONS

LS 1 $ $

14 CLEARING AND GRUBBING LS 1 $ $

15 STRUCTURE EXCAVATION CUYD 845 $ $

16 8 INCH STORM SEWER PIPE FOOT 60 $ $

SHORING, CRIBBING, AND

COFFERDAMS

LS 1 $ $

18 CONCRETE INLETS, TYPE G-2 EACH 1 $ $

Page 22 – (Prevailing Wage Projects)

19 WATER QUALITY INLET EACH 1 $ $

PRECAST REINFORCED CONCRETE

THREE-SIDED STRUCTURES, 14' SPAN

BY 6' RISE

FOOT 40 $ $

21 RETAINING WALL, MSE

SQ.

FT.

640 $ $

22 WEED CONTROL ACRE 0.02 $ $

23 PERMANENT SEEDING ACRE 0.02 $ $

24 PLANT CUTTINGS, LESS THAN 1" EACH 50 $ $

25 4' TALL CHAINLINK FENCE FOOT 90 $ $

26 GRANULAR STRUCTURAL BACKFILL TON 950 $ $

27 AGGREGATE BASE TON 160 $ $

28 HMAC, 3-INCH THICK TON 40 $ $

STREAMBED ENHANCEMENT, ICHABOD

STREET

LS 1 $ $

30 CONCRETE CURBS, CURB AND GUTTER FOOT 90 $ $

SANITARY SEWER BYPASS, ICHABOD

STREET

LS 1 $ $

32 8” SANITARY SEWER FOOT 100 $ $

33 8” DUCTILE IRON WATERLINE FOOT 100 $ $

34 CONNECT TO EXISTING WATERLINE EACH 2 $ $

CONNECT TO EXISTING SANITARY

SEWER LINE

EACH 2 $ 35

RECONNECT EXTG. SANITARY SEWER

LATERAL

EACH 2 $ $

ALT. A

TOTAL =

BIDS WILL BE EVALUATED ON THE BASE BID PRICE PLUS ANY OR ALL OF THE

SCHEDULES CHOSEN BY THE OWNER. THE ORDER OF THE SCHEDULES LISTED

Page 23 – (Prevailing Wage Projects)

ABOVE DOES NOT REPRESENT THE ORDER IN WHICH ANY OF THESE SCHEDULES

MAY BE CHOSEN.

SCHEDULES LISTED IN THE BID FORMS WILL BE REVIEWED AND ACCEPTED OR

REJECTED AT THE OWNERS OPTION. ACCEPTED SCHEDULES WILL BE IDENTIFIED

IN THE CONSTRUCTION CONTACT.

The undersigned also declares and agrees as follows:

1. That the only persons or parties interested in this bid are those named herein, that the bid is in all respects fair and without fraud, and that it is made without any connection or collusion with any person making another bid on this Contract.

2. That the bidder, and any subcontractor upon which the bidder is relying, have carefully examined and had an opportunity to comment on, the Contract Documents for the construction of the proposed improvements including a full set of the plans and specifications, including all addenda thereto; that bidder has personally inspected the contemplated construction area or areas; that bidder is satisfied as to the adequacy and completeness of the plans and specifications, the feasibility of the work described therein, quantities of materials, items of equipment and conditions of work involved, including the fact that the description of work and materials as included herein are approximate only; and that this bid is made according to the provisions and under the terms of the Specifications which are hereto attached and hereby made a part of this bid.

3. All of the Specifications and Plans which are listed herein have been examined by the undersigned bidder and the terms and conditions thereof are hereby accepted.

4. It is understood that the Plans may be supplemented by additional Drawings and

Specifications in explanation and elaboration of the Plans and it is agreed that such Supplemental Drawings, when not in conflict with those referred to in Paragraph 3 above, will have the same force and effect as if completed and attached hereto, and that when received, will be considered a part of the Contract Documents.

5. It is understood that all work will be performed under the price schedule outlined herein and that all services, materials, labor and equipment and all work necessary to complete the Project in accordance with the Plans and Specifications shall be furnished for the prices named in the bid. If there is a change in the scope of work or work which cannot be properly classified under the price schedule then bidder agrees to do this work as "extra work". The undersigned bidder agrees to do any extra work and furnish materials, and to accept as full compensation therefore at such prices as may be agreed upon in writing by the City and the Contractor before extra work begins. Each party binds itself to agree to reasonable prices.

6. It is understood the work to be performed must meet the highest standards prevalent in the industry or business most closely related to the work to be performed. It is further understood that failure to meet such standards may result in consequences including, Page 24 – (Prevailing Wage Projects) but not limited to, a reduction or withholding of payment; a requirement that bidder perform, at bidder’s own expense, additional work required to meet such standards; or termination of the contract, with damages being sought.

7. The bidder agrees that if this bid is accepted, the bidder will, within ten (10) calendar days after the notification of acceptance, execute the Construction Contract with the City in the form of Contract specified, and will, at the time of execution of the Contract, deliver to the City the Performance Bond, Payment Bond and Public Works Bond Filing Certification form as required herein, and will furnish all the materials necessary to complete the Project in the manner, in the time and according to methods as specified in the Specifications and required by the City.

8. The cash, certified check, cashier's check, irrevocable letter of credit or Bid Bond shall be payable to the City to the extent of 10% of the amount of the bid in case this bid is accepted by the City and the undersigned shall fail or refuse to execute the Contract and furnish a Payment Bond, a Performance Bond or the Public Works Bond Filing Certification form as required by the Specifications within the time limit named therein after notification that said bid is accepted, all in accordance with the provisions of this bid and the Plans and Specifications which are a part hereof.

9. All items for the Contract for which forms are provided herein have been completed in full by the showing of prices for each and every item thereof, and for the showing of other information indicated by the Bid Form.

10. There are ONE Contract Time on this Project as follows:

The Contractor shall complete all Work to be done under the Contract, other than planting, not later than November 1, 2026 whichever occurs first.

11. In the event the bidder is awarded the Contract and fails to complete the Project within the time limit or extended time agreed upon, as more specifically set forth in the General Conditions, liquidated damages shall be paid to or withheld by the City pursuant to Paragraph 4 of the Construction Contract (Time of Performance - Liquidated Damages) at the rate of Five Hundred Dollars ($500.00) per day, until the Project has been completed as provided in the General Conditions.

12. The undersigned bidder hereby states, as part of this bid, that the applicable provisions of Oregon’s Prevailing Wage Law (ORS 279C.800 to 279C.870) and the Federal Prevailing Wage Law (Davis-Bacon Act, 40 U.S.C. 3141-3148), shall be complied with.

When the Project is subject to both the State and Federal Prevailing Wage Laws and rates, workers in each trade will be paid the higher of the two rates.

13. The undersigned bidder and bidder's subcontractors shall comply with ORS 656.017, which requires them to provide Workers' Compensation coverage for all their subject workers.

Page 25 – (Prevailing Wage Projects)

14. The undersigned bidder hereby states, as part of this bid, that bidder shall comply with ORS 279C.505(2) which requires bidder to have an employee drug testing program in place.

15. The undersigned bidder and bidders’ subcontractors shall comply with ORS 279C.570 and 279C.580, which require timely progress payments for public improvement projects and provide interest penalties for late payment.

16. The undersigned bidder hereby states, as part of this bid, bidder and bidder's subcontractors shall comply with the provisions of Exhibit "A" - "Standard City Contract Provisions".

17. If applicable pursuant to Section 11 of “Information for Bidders”, the undersigned bidder hereby states, as part of this bid, that bidder has completed pay equity compliance training and received a certificate of completion from the Oregon Department of Administrative Services.

18. If the bidder is awarded the Contract for this work, the name and address of the Surety who will provide the Payment Bond, Performance Bond and Public Works Bond (if required) will be:_______________________________________________________.

19. The name and address of the bidder who is submitting this bid is:

which is the address to which all communications pertinent to this bid and the Contract shall be sent. The bidder’s email address is:______________________________________________.

20. The names of the principal officers of the corporation submitting this bid or of the partnership, or of all parties interested in this bid as principals are as follows:

21. The undersigned bidder acknowledges that Addenda No. _____ through ______ have been delivered to bidder and have been examined as part of the Contract Documents.

22. In the prosecution of this work, the bidder proposes to use the subcontractors listed on the First-Tier Subcontractor Disclosure Form presented within two working hours of the bid submission deadline as set forth in the Invitation to Bid. Any bidder not using subcontractors subject to the above referenced Disclosure Form shall indicate “NONE” on the Disclosure Form and sign and submit the form as required.

23. Declaration of Residency: I "am" or "am not" (circle one) a "resident bidder"* as defined by ORS 279A.120, a contractor that has paid unemployment taxes or income taxes in Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a "resident bidder" pursuant to ORS 279A.120.

Page 26 – (Prevailing Wage Projects)

24. The bidder's Construction Contractors Board License Number or Landscape Contractors Board License Number is: ________________.

25. Bidder’s Tax Identification Number: _____________ .

Email:___________________________________________________

26. Public Works Bond: If the bid is accepted, prior to beginning work on the project, the bidder will file with the Construction Contractors Board, a Public Works Bond in the amount of $30,000 with a corporate surety authorized to do business in the State of Oregon; and before permitting a subcontractor to begin work on the project, the bidder will verify that the subcontractor has also filed the aforementioned bond. If the bidder, as a certified disadvantaged, minority, women or emerging small business enterprise, elects not to file the Public Works Bond, bidder will file written verification of such certification with the Construction Contractors Board and provide the Board and the City of Roseburg with notice of such election.

If sole Proprietor or Partnership:

In witness hereto, the undersigned as set his/her hand this __________ day of _____________, 2026.

Printed name of bidder:_______________________

Signature of bidder__________________________

Title:______________________________

If Corporation:

In witness whereof, the undersigned corporation has caused this instrument to be executed and its seal affixed by its duly authorized officers this ____ day of _________________, 2026.

Name of Corporation:________________________________________________________

Printed name of person signing:________________________________________________

Signature:_________________________________

Title:______________________________________

Attest: ____________________________________ Secretary

Page 27 – (Prevailing Wage Projects)

STANDARD BID BOND

We, _________________________________________, “as Principal,” (Name of Principal) and _________________________________________, an _________________Corporation, (Name of Surety) authorized to transact Surety business in Oregon, as “Surety,” hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns to pay unto the City of Roseburg (“Obligee”) the sum of ($__________________________________) _____________________________________________________________________ dollars.

WHEREAS, the condition of the obligation of this bond is that Principal has submitted its proposal or bid to an agency of the Obligee in response to Obligee’s procurement document (No.

_________________) for the project identified as:

_____________________________________________________________ which proposal or bid is made a part of this bond by reference, and Principal is required to furnish bid security in an amount equal to ten percent (10%) of the total amount of the bid pursuant to the procurement document and ORS 279C.365(5) for competitive bidding or 279C.400(5) for competitive proposals.

NOW, THEREFORE, if the proposal or bid submitted by Principal is accepted, and if a contract pursuant to the proposal or bid is awarded to Principal, and if Principal enters into and executes such contract within the time specified in the procurement document and executes and delivers to Obligee its good and sufficient performance bond, payment bond and public works bond as required by Obligee within the time fixed by Obligee, then this obligation shall be void; otherwise, it shall remain in full force and effect.

IN WITNESS WHEREOF, we have caused this instrument to be executed and sealed by our duly authorized legal representatives this _____ day of ___________________, 2026.

PRINCIPAL: ___________________________ SURETY: ____________________________

By ___________________________________ BY ATTORNEY-IN-FACT:

Signature

Official Capacity Name

Attest: ________________________________ _____________________________________ Corporation Secretary Signature Address

City State Zip

Page 28 – (Prevailing Wage Projects)

Phone Email

Page 29 – (Prevailing Wage Projects)

FIRST TIER SUBCONTRACTOR DISCLOSURE FORM INSTRUCTIONS

Instructions for First-Tier Subcontractor Disclosure:

Bidders are required to disclose information regarding certain first-tier subcontracts (ORS 279C.370). Specifically, when the contract amount of a first-tier subcontract furnishing labor or labor and materials would be great than or equal to: (1) 5% of the project bid, but at least $15,000; or (2) $350,000 regardless of the…