25260091I-JW_-_RFI_Attachment_C_Final_03.16.2026.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 25260091I-JW
- Issued by
- Florida
About this file
This is a System Requirements Checklist (Attachment C) for a Request for Information (RFI) issued by the School Board of Seminole County, Florida, the 13th largest school district in Florida serving over 59,000 students across 37 elementary schools, 12 middle schools, nine high schools, and six special centers. The RFI seeks a Comprehensive Student Support and Assessment Delivery, Management, and Analytics System capable of supporting student-level through district-level analysis and decision-making. The system must include early warning indicators for at-risk students, multilingual attendance tracking and communications, discipline reporting, Multi-Tiered Systems of Support (MTSS) and Response to Intervention (RtI) functionality with intervention planning and data tracking, assessment authoring with QTI file imports and vendor-created question banks aligned to Florida BEST Standards, and both paper-based and online assessment delivery with extensive accessibility accommodations. Written questions were due March 25, 2026 at 5:00 PM EST, proposal submissions were due April 9, 2026 at 10:00 AM EST, and system demonstrations were scheduled for April 22-23, 2026. The RFI does not establish a specific contract award date or contract term, as this is preliminary market research intended to inform future procurement decisions.
The checklist requires vendors to address 13 major requirement categories covering assessment analytics, data warehouse capabilities, technology implementation, project management, Florida implementation experience, and comprehensive pricing information. The technology infrastructure must support single sign-on, multi-factor authentication, data encryption, and daily Student Information System integration with systems such as Skyward, while accommodating approximately 35,000 concurrent test takers across 38 assessments without performance degradation. Required qualifications include active Florida Department of State registration, cyber liability insurance of $1,000,000 per claim and $1,000,000 annual aggregate, and compliance with Florida background screening requirements. Vendors must identify all Florida school districts currently using their system and comparable out-of-state districts with implementation dates, and provide detailed pricing information identifying variables, methodologies, and additional costs for system configuration, training, support, regulatory enhancements, and customization. No incumbent vendor is specified, and the RFI materials do not specify award values or budget ranges.
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Sheet1
| ATTACHMENT C: TABLE OF REQUIREMENTS |
| Directions: For each requirement, indicate whether the system meets the requirement (Yes, No, Partial--use dropdown menu) |
and on which page numbers information about the requriement can be found. On additional pages, you may include explanations for responses of "Partial" or "No"
| Requirement | |
| (Copied from Exhibit A) | Does proposed system meet this requirement? |
| Choices are Yes, No, or Partial | Identify page #s in your Firm's submission where this requirement is referenced |
| Requirement 1: Early Warning | |
| 1-a. Attendance below 90 percent, regardless of whether absence is excused or a result of out-of-school suspension | |
| 1-b. One or more suspensions, whether in school or out of school | |
| 1-c. Course failure in English Language Arts or mathematics during any grading period | |
| 1-d. A Level 1 score on the statewide, standardized assessments in English Language Arts or mathematics or, for studnts in kindergarten through grade 3, a substantial reading deficiency under s. 1008.25(5)(a) | |
| Requirement 2: Student Attendance | |
| 2-a. Identify students that meet the 5-, 10-and 15-day truancy thresholds | |
| 2-b. Generate printable attendance letters in multiple languages | |
| 2-c. Provide for the entry of information about attendance meetings about individual students | |
| 2-d. Generate attendance reports by district, school level, and individual student, including filtering by student accountability subgroups | |
| Requirement 3: Discipline Reporting | |
| 3-a. Generate suspension and referral tracking reports by district, school level and individual student, including filtering by student accountability subgroups | |
| Requirement 4: MTSS/RtI | |
| 4-a. Ability to tier students for intervention for ELA, Math, Attendance, and Behavior | |
| 4-b. Ability to enter intervention plans, track data, and hold intervention meetings that indicate student response to interventions | |
| 4-c. Ability to track data on interventions, with graphing capability highly preferred | |
| 4-d. User friendly data analysis for adapting interventions and instruction at a district, school level, and individual student level in a dashboard format. This should include all critical demographic and instructional information for key stakeholders to make informed decisions on academic and behavioral decisions for schools and students. | |
| Requirement 5: Assessment Builder | |
| 5-a. QTI Import: Transfer QTI files; district retains ownership of all items | |
| 5-b. District-Owned Item Banks: Secure district-level bank; Non-secure school/teacher bank for formative and summative assessments; All newly created items by district remains district owned items | |
| 5-c. Vendor Created Question Bank Aligned to Florida BEST Standards | |
| 5-d. Assessment Design: Mirrors state assessment layout (e.g., ELA passage left / questions right); Item types: Multiple choice, multiselect, table match, hot text, graphic response, fraction models, editing tasks, multimedia | |
| 5-e. Accessibility & Accommodations: Text-to-speech, speech-to-text, masking | |
| 5-f. Test Construction Features: Create, edit, delete, move items; Link Part A/B questions; Points allocation per item (e.g., 1, 0.5); Randomization with linked items; Annotation (highlighting, color coding); Equation editor (Desmos); Stimulus management: create/edit passages, charts, images; link to multiple items and standards; Standards/alignment tagging: reporting category, complexity (low/moderate/high), item alignment, ALD levels; | |
| 5-g. Math Support: On-screen calculators (scientific, 4-function which mirror FAST/EOC calculators), reference sheets, periodic tables | |
| Requirement 6: Paper-Based Testing | |
| 6-a. Export assessments to Word or PDF (clean formatting, regular print (12pt), large print (18pt)) | |
| 6-b. Include answer keys, rationales, and student bubblesheets | |
| 6-c. Multiple scanning options (scanner, scan gun, mobile devices) | |
| Requirement 7: Online Assessment Platform | |
| 7-a. Lockdown browser compatibility | |
| 7-b. Student secure login via test tickets | |
| 7-c. User settings: text/background color, pointer size, print size | |
| 7-d. Test navigation: back/next buttons, answer tracking, mark for review | |
| 7-e. Test tools: notes, line reader, zoom, calculators, reference sheets, passage highlighting, strikethrough answers | |
| 7-f. Pause/reopen/reset functionality with security | |
| 7-g. Embedded help for tools and features | |
| 7-h. Device compatibility: iPads, Chromebooks, Windows laptops | |
| Requirement 8: Assessment Reporting & Analytics | |
| 8-a. Student Report--Articulation Student Profile Report: Attendance, misconduct, state/diagnostic scores, course grades, MTSS info for next-year students | |
| 8-b. Student Report--Achievement & Risk Indicators Report: Attendance, misconduct, retention, grades, district/state scores, Low 30, iReady diagnostics | |
| 8-c. Florida Accountability Reports--Low 25%/Low 30% calculations | |
| 8-d. Attendance, misconduct, and grade-level reports | |
| 8-e. Benchmark Assessment Reports--Aggregate multiple assessments (Q1, Q2, Q3) | |
| 8-f. Data and reports must be exportable by standard and reporting category for district dashboards | |
| 8-g. The following types of reports must be generated by the system: Student Assessment Summary Report: Points, percent correct, student responses, standards, item type, DOK, test time; district/school/teacher levels; Student Assessment Item Analysis Report: Item details, response frequency, distractor analysis, item difficulty; Comprehensive Assessment Analysis Report: Combines administration, item analysis, standards breakdown, student summaries – to include individual school data and school-to-school comparisons aligned by benchmark percent correct; Analyze by Standard: Percent correct by standard; ability to exclude untaught items; Participation Report: Number of students completed test, not completed, and/or not started; Standards Mastery Analysis Report by Class: Quickly identify students exceeding or struggling; School-to-School Assessment Comparison Report; Teacher-to-Teacher Assessment Comparison Report: Support PLC and instructional planning; Longitudinal Analysis Reports (Q1–Q3): Year-to-year cohort comparison | |
| Requirement 9: Data Warehouse | |
| 9-a. System architecture and analysis tools that empower end-users to generate reports by teacher, site, and district level, including but not limited to these assessment data types: FAST PM1, PM2, PM3 (achievement levels, scale scores, percentile ranks); FAST PM1, PM2, PM3 (achievement levels, scale scores, percentile ranks); EOCs: Algebra 1, Geometry, Biology, Civics, US History; BEST Writing; Statewide Science (Grades 5 & 8); WIDA Access; FAA; National Assessments (SAT, ACT, PSAT); Direct-created benchmarks; iReady & other diagnostics (DRA, Write Score, ORF) | |
| Requirement 10: Technology Implementation | |
| 10-a. Identify API Capabilities | |
| 10-b. Approach to User Management: Different user roles/permissions (superuser, district, principal, teacher) | |
| 10-c. SSO & Security: Support for single sign-on, multi-factor authentication (MFA), and data encryption methods | |
| 10-d. Compliance: Compliance with relevant regulations | |
| 10-e. Uptime & Performance: Minimum 98% uptime guarantees and performance during high-traffic periods | |
| 10-f. Communicate at least daily with SIS (e.g., Skyward) | |
| 10-g. Adequate System Load: System enables thousands of students (approximately 35,000) to take assessments (38 assessments) at the same time without performance bottlenecks. Also, allows administrators and/or teachers to pull data reports without adverse impact to concurrent test administration. | |
| Requirement 11: Project Management | |
| 11-a. Information about set-up timeline and approach | |
| 11-b. Uploading QTI files | |
| 11-c. Implementation Resources | |
| 11-d. Training Models | |
| 11-e. Customer Service | |
| 11-f. Response Times for Critical Issues (e.g. System outage during assessment windows) | |
| 11-g. Approach to developing and implementing enhancements to system | |
| Requirement 12: Implementation Experience | |
| 12-a. Identify all Florida school districts that have implemented your system, which components were implemented, and list first year of work with each district | |
| 12-b. Identify any school districts outside of Florida similar in size to SCPS that have implemented your system, which components were implemented, and list first year of work with each district | |
| Requirement 13: Pricing Information | |
| 13-a. Identify variables and methodologies used to determine pricing | |
| 13-b. Identify additional costs associated with system configuration/set-up | |
| 13-c. Identify additional costs associated with ongoing training/support | |
| 13-d. Identify additional costs associated with system enhancements that are required as a result of changes in federal or state law and/or administrative regulations | |
| 13-e. Identify additional costs associated with customer requests for enhancement/customization |
Attachment C, Page &P
File details come from the government source that posted it. Updated .