25260091I-JW_Addendum_1_03.30.2026.pdf
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- Solicitation number
- 25260091I-JW
- Issued by
- Florida
About this file
This is Addendum No. 1 to a Request for Information (RFI) issued by the School Board of Seminole County, Florida, seeking qualified vendors to provide a Comprehensive Student Support and Assessment Delivery, Management, and Analytics System. The RFI solicits information from a single integrated platform vendor capable of supporting student-level through district-level analysis and decision-making. The system must deliver early warning indicators for at-risk students, Multi-Tiered Systems of Support (MTSS) and Response to Intervention (RtI) functionality, assessment authoring with QTI file import capabilities, paper-based and online assessment delivery, and comprehensive reporting and analytics. The district expects work to begin immediately after contract award with system usability targeted for the 2026-27 school year. Written questions were due by March 25, 2026 at 5:00 PM EST, and RFI submissions are due April 9, 2026 at 10:00 AM EST. Target system demonstrations are scheduled for April 20-23, 2026. The addendum addresses 21 vendor questions and clarifies that the review committee will make a recommendation to the Superintendent and Deputy Superintendent regarding either continuing with the current EdInsight solution or entering into direct negotiations with vendor(s) pursuant to Florida Administrative Code Rule 6A-1.012(14).
The RFI does not establish a specific contract award date, contract term, or budget range within the submission materials, as this is an information-gathering solicitation. Seminole County indicates that funding is budgeted for the project, though the specific amount is not disclosed. The district anticipates serving approximately 4,000 active staff accounts with system capacity to handle 24,000 concurrent student testers without performance degradation. The district currently uses EdInsight and will require migration of assessment content and student intervention data records to the new system. No specific incumbent vendors are under consideration for direct negotiation at this stage. Respondents must submit proposed exceptions to the draft Services Agreement and Student Data & Privacy Agreement rather than completed versions, and must address integration with existing systems including Skyward Student Information System. Proof of Insurance and completed System Requirements Checklists are not required at time of submission but may be requested at a later date.
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Addendum No. 1 RFI 25260091I-JW
REQUEST FOR INFORMATION (RFI) – ADDENDUM No. 1
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
March 30, 2026 Jason Wysong, Ed.D., Purchasing Coordinator Email: jason_wysong@scps.k12.fl.us Phone: 407-320-0243
SOLICITATION TITLE & NUMBER:
25260091I-JW
Comprehensive Student Support & Assessment Delivery, Management, and Analytics System
RFI DUE DATE:
Thurs., April 9, 2026 at 10:00 AM EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the solicitation documents, RFI No. 25260091I-JW Comprehensive Student Support & Assessment Delivery, Management and Analytics System
A. UPDATE TO ATTACHMENT B: RFI TENTATIVE SCHEDULE OF EVENTS
Monday, April 20 & Tuesday, April 21 Target Date for System Demonstrations, if requested by SCPS
Wednesday, April 22 & Thursday, April 23 Target Date for System Demonstrations, if requested by SCPS Thursday, April 23, 2026
Attachment B, RFI Tentative Schedule of Events, has been reissued in its entirety to reflect this update.
B. RESPONSES TO QUESTIONS RECEIVED BY WEDNESDAY, MARCH 25 AT 5:00 PM
Q1. Are you considering contracting with different partners on different aspects of the work, or have you determined that you need an all-in-one vendor?
A1. SCPS seeks one firm to provide the entire system/solution.
Q2. Do you anticipate awarding off of this RFI, or do you plan to go to RFP afterwards?
A2. Per the solicitation document, “The review committee will make a recommendation to the Superintendent and Deputy Superintendent to either continue with the current solution or enter into direct negotiations with vendor(s) pursuant to Rule 6A-1.012(14), Florida Administrative Code.”
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Q3. Is SCPS leaning toward piggybacking an existing Florida contract or direct negotiation with a preferred vendor?
A3. Per the solicitation document, “The review committee will make a recommendation to the Superintendent and Deputy Superintendent to either continue with the current solution or enter into direct negotiations with vendor(s) pursuant to Rule 6A-1.012(14), Florida Administrative Code.”
Q4. If piggybacking, are there specific cooperative contracts or vendors already under consideration?
A4. See response to Question 3, and no specific vendors are already under consideration.
Q5. Will stakeholder feedback from demonstrations be formally scored or advisory?
A5. Stakeholders who participate in any demonstration will provide unscored feedback.
Q6. Is SCPS targeting a single go-live date or a phased transition (e.g., assessments first, MTSS later)?
A6. The expectation is that work will begin immediately after contract award and approval so that the system is usable during 2026-27. Please include any scope/timeline/project management considerations in the submission.
Q7. Does SCPS have an estimated user count for the system?
A7. There are approximately 4,000 active staff accounts. The system should be able to handle 24,000 concurrent student testers without adverse impact to processing time for reports.
Q8. Is our Proof of Insurance required with the submission, or only upon award?
A8. This document is not required at time of submission but may be requested at a later date.
Q9. Is a completed Appendix E required with our response? Or are only exceptions / redlines expected?
A9. No, a completed Appendix E (Draft Service Agreement and Draft DSPA) is not required at time of submission. Only proposed exceptions to these documents need to be included at submission.
Q10. What system(s) are currently being used to provide data analytics and assessment delivery outlined in this RFI?
A10. The district’s current system for these requirements is EdInsight.
Q11. Do you plan to migrate content from your current platform?
A11. Yes, both the district’s assessment content and student intervention data records will need to be migrated.
Q12. Is there a budget for this project? If so, what is the budget?
A12. Yes, funding is budgeted. The amount budgeted is not needed to respond to the RFI, nor is a price quote requested with submission.
Q13. Does the district employ a PLC model for creation of assessments, planning, and delivery?
A13. Yes, some assessments are constructed in PLCs.
Q14. Does the district prefer virtual or onsite professional development opportunities?
A14. Both models have been used depending on the specific needs, goals, timelines, and stakeholders. Effective professional development that empowers end users is more important to the district than delivery model.
Q15. How will SCPS prioritize instructional usability vs. district-level analytics when evaluating solutions?
A15. Both perspectives are important because the system will be used by a variety of stakeholders including classroom teachers, school administrators, district instructional support personnel, and district leadership.
Q16. Are there any “must-win” requirements versus areas where SCPS is open to phased or partial fulfillment?
A16. All components of the system are needed. Please include any scope/timeline/project management considerations in the submission.
Q17. What devices are used within the district that would be utilized by teachers, staff, and students to build, deliver, and take an assessment and view data?
A17. The district utilizes a combination of Windows PCs and laptops, Chromebooks, iPads, and desktop computers to build, deliver, take, and review assessments for teachers, staff, and students.
Q18. In addition to data use and dashboarding inside the chosen system, will warehoused data be used to build third party dashboards (PowerBI, etc.)?
A18. Yes
Q19. Can you please distinguish between 8-a - an Articulation Student Profile Report and 8-b - an Achievement & Risk Indicator Report - including the contents of each and how/why they are used?
A19. The Articulation Student Profile Report (8-a) provides forward-looking student information, including academic performance and placement needs, to help schools plan course scheduling and support for students transitioning to their school for the next school year. The Achievement & Risk Indicator Report (8-b) focuses on current-year student data, showing academic achievement, progress, and risk indicators to inform instructional decisions and identify students needing interventions during the active school year.
Q20. For item 8-d, which references Attendance, Misconduct, and Grade-Level reports, is this referring to grade level summary reports for attendance and misconduct? If not, could you please clarify the specific functionality or reporting expectations this item is intended to address?
A20. Yes, as well as detailed student-specific reporting that can be used for truancy monitoring and intervention planning.
Q21. What is the district looking for in paper-based testing, scoring of these tests, and transferring the data to a system?
A21. The district is looking for a paper-based testing solution that supports scoring and transferring data into the chosen system, while also providing the ability to meet student accommodations, such as large print or other paper-based formats.
The original Request for Information (RFI) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to communicate with the contact identified on page 1 of this addendum.
Sincerely, Jason Wysong, Ed.D.
Coordinator, Purchasing
Acknowledgment of Addendum #1 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to acknowledge receipt of this addendum, which will become part of the RFI document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
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