25260008B-TL_-_Bard_Manufacturing_Company_Inc._HVAC_Units_-_Addendum_1.pdf
PDF 147 KB Posted
- Attached to
- Bard Manufacturing Company, Inc. HVAC Units
- Solicitation number
- 25260008B-TL
- Issued by
- Seminole County, Florida
About this file
This is Addendum No. 1 to an Invitation to Bid (ITB) issued by the School Board of Seminole County, Florida, for Bard Manufacturing Company, Inc. HVAC Units. The addendum, posted on July 22, 2025, modifies the original ITB No. 25260008B-TL and establishes an August 5, 2025 bid opening at 12:00 P.M. EST. The contract covers the supply of Bard Manufacturing HVAC units to be delivered F.O.B. Destination to the Seminole County Schools Facilities Services Department at 820 East State Road 434, Winter Springs, Florida 32708. The contract term is one year upon Board approval or September 30, 2025, whichever is later, with the option for three additional one-year renewal periods by mutual agreement. The School Board reserves the right to cancel the contract with 30 days' notice before the end of any fiscal year within the contract term.
The addendum revises the price adjustment clause to allow comparable price adjustments at the School Board's discretion if contractor material or goods costs increase by three percent or more from the bid submission date, provided the contractor submits sufficient documentation and demonstrates efforts to obtain the lowest possible prices from suppliers and shippers. Price reductions exceeding three percent may also be applied under the same conditions. The addendum approves the substitution of two Bard Manufacturing unit models from obsolete non-A2L refrigerant compliant systems (W42ACDA10RPXXXX and W36ABDA10RPXXXX) to newer A2L-compliant models (W42AFDA10RPXXXX and W36AFDA10RPXXXX). However, the School Board rejected requests for multi-year static pricing discounts, MSRP-based pricing adjustments, and blanket discount categories for unlisted Bard engineered or standard equipment, maintaining the requirement for fixed pricing throughout the contract term. Vendors must acknowledge receipt of this addendum and return the acknowledgment form with their bid submittal.
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Other files
| File | Type | Posted |
|---|---|---|
| 25260008B-TL_-_Bard_HVAC_-_NOI_with_Tab.pdf | ||
| 25260008B-TL_-_Bard_Manufacturing_Company_Inc._HVAC_Units_ITB.pdf | ||
| Exhibit_A_-_Tentative_Schedule_of_Events.pdf | ||
| 25260008B-TL_-_Exhibit_B_Price_Schedule.xlsx | XLSX spreadsheet |
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Addendum No. 1 Page 1 of 3 25260008B-TL
Bard Manufacturing Company, Inc. HVAC Units
Invitation to Bid (ITB) – ADDENDUM No. 1
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
July 22, 2025 Travis Loyd, Purchasing Agent II
Email: Loydtz@scps.k12.fl.us Phone: 407-320-0375
SOLICITATION TITLE & NUMBER:
25260008B-TL
Bard Manufacturing Company, Inc. HVAC Units
SOLICITATION OPENING DATE & TIME:
August 5 2025, at 12:00 P.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB No.
25260008B-TL.
A. THE FOLLOWING SECTIONS HAS BEEN REVISED AND REISSUED IN ITS ENTIRETY:
Section I., 3.:"TERM. This Bid will be effective upon Board approval or September 30, 2025, whichever is later, for a period of one (1) year and may be renewed for three (3) additional one-year renewal period upon agreement by all parties. The School Board of Seminole County Florida reserves the right to cancel this contract by giving 30 days’ notice of cancellation before the end of any fiscal year that falls within the term of this contract. Please refer to Section 3, for multiyear agreements.”
Section IV., 5.:"PRICE ADJUSTMENT CLAUSE. The Bid price shall remain in effect for the term of the award. A comparable price adjustment may be considered at SBSC’s sole discretion for an increase in Contractor’s cost of materials or goods provided Contractor provides sufficient documentation to justify a price adjustment. If at any time during contract performance, the unit price(s) for the material or goods, including applicable shipping or import costs, and governmental fees tariffs and taxes, increase(s) by three (3%) percent or more over the cost of the same material or goods on the date the Contractor’s bid or proposal was submitted, SBSC may agree to pay that cost increase up to a maximum of 3% of the price of the material or goods on the date the Contractor’s bid or proposal was submitted. Prior to requesting a price increase pursuant to this section, Contractor agrees to use best efforts to obtain the lowest possible prices from materials or goods suppliers and shippers and shall take advantage of every legally permissible deduction or other avenue to decrease the cost of governmental fees, tariffs and taxes. Contractor must provide written notice to SBSC prior to purchase of the materials or goods identifying the materials or goods in question, the itemized price increase being requested, the original bid cost and quantity required to complete the project, and identify the source of supply.
Contractor must provide SBSC with proposals, quotes, price sheets and other comparable documentation evidencing the original and increased costs of the materials and goods. SBSC reserves the right to make the final determination regarding the application of a price increase. If material or goods prices decrease by more than 3%, the contract price may be reduced under the same terms and conditions.”
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127
Addendum No. 1 Page 2 of 3 25260008B-TL
B. REQUEST FOR INFORMATION
1. Question: “The two (2) listed Bard Manufacturing Units (W42ACDA10RPXXXX and W36ABDA10RPXXXX) are obsolete non-A2L refrigerant compliant systems and are no longer manufactured. Can the price schedule be amended to W42AFDA10RPXXXX and W36AFDA10RPXXXX respectively?”
Answer: Approved.
2. Question: “Bard Manufacturing will not entertain any contract pricing beyond one year. Due to uncertainty of tariffs and volatility in the steel, aluminum, and copper markets, it would be impossible to guarantee three years of static pricing without drastically increasing upfront cost to cover any potential financial instability. Would the school district consider allowing a single discount from MSRP for all Bard Products (including the two models listed) over the three-year period?”
Answer: Not Acceptable
3. Question: “Bard Manufacturing will not entertain any contract pricing beyond one year. Due to uncertainty of tariffs and volatility in the steel, aluminum, and copper markets, it would be impossible to guarantee three years of static pricing without drastically increasing upfront cost to cover any potential financial instability. Would the school district consider allowing a shorter one-year time span for static pricing?”
Answer: Yes, please see the reissuance above.
4. Question: “For situations regarding discount-from-MSRP, is the MSRP established at the time of order? Most manufacture’s will publish new MSRP’s over a three-year period.”
Answer: Not Acceptable
5. Question: “Bard Manufacturing sells equipment in two distinct categories: “Engineered Products” and “Standard HVAC.” Both categories have specific multipliers reflecting different costs. Can the Price Schedule be amended to reflect:
Answer: Acceptable
• ITEM #3 “Bard Manufacturing Engineered Equipment not listed above: Discount percentage off MSRP”
• NEW ITEM “Bard Manufacturing Standard Equipment not listed above: Discount percentage off MSRP”
ITB Number: 25260008B-TL ITB Title: Bard Manufacturing Company, Inc. HVAC Units Addendum No. 1 Date: July 22, 2025
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Travis Loyd, Procurement Agent II, at Loydtz@scps.k12.fl.us or by phone at 407.320.0375.
Sincerely, Amanda Zarko
Amanda Zarko, Senior Procurement Agent mailto:Loydtz@scps.k12.fl.us
Addendum No. 1 Page 3 of 3 25260008B-TL
Attachment
Acknowledgment of Addendum No. 1 by Vendor:
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above address in a sealed envelope, which is marked on the outside: Addendum no.1 – 25260008B-TL - Bard Manufacturing Company, Inc. HVAC Units
This is to acknowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE VENDOR NAME
DATE PHONE NUMBER
| Invitation to Bid (ITB) – ADDENDUM No. 1 |
| ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE: |
| July 22, 2025 Travis Loyd, Purchasing Agent II |
| Email: Loydtz@scps.k12.fl.us Phone: 407-320-0375 |
| SOLICITATION OPENING DATE & TIME: |
| August 5 2025, at 12:00 P.M. EST |
| NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED. |
| The School Board of Seminole County Florida |
| PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT |
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