25260006S-VG_-_SAAS-MealViewer_Digital_Menus_Suite_Subscription.pdf
PDF 120 KB Posted
- Solicitation number
- 25260006S-VG
- Issued by
- Seminole County, Florida
About this file
This document is a Notice of Intent to Sole Source issued by the School Board of Seminole County, Florida, seeking to procure Heartland School Solutions' SAAS - MealViewer Digital Menus Suite Subscription and Professional Services for Remote Setup. The procurement covers 59 sites and is structured as a sole source solicitation, with responses due on June 26, 2025, at 4:00 PM EST. The school board intends to directly purchase the digital menu suite subscription without a competitive bidding process, following exemptions outlined in the Florida Administrative Code, and is allowing potential vendors to submit alternative proposals that demonstrate comparable capabilities.
The approximate annual expenditure for this procurement is $24,721.00, with the intended vendor being Heartland School Solutions from Rochester, NY. The sole source decision will remain valid for one year after School Board approval and must be re-posted and validated annually. Potential vendors or protesters must submit their responses or objections via email to the purchasing contact before the specified due date, with the school board reserving the right to determine the equivalence of any alternative proposals. The procurement appears to be a straightforward technology acquisition aimed at improving meal management and communication across the district's educational sites.
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Text version
NOTICE OF INTENT TO SOLE SOURCE
POSTING DATE: June 16, 2025 PURCHASING CONTACT & TELEPHONE: Victoria Gonzalez:(407) 320-0262 E-MAIL: gonzalvm@scps.k12.fl.us
NOTICE TITLE & NUMBER: 25260006S-VG – SAAS - MealViewer Digital Menus Suite Subscription
RESPONSE DUE DATE & TIME:
June 26, 2025; 4:00PM EST
NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in 6A-1.012(12)(d) Florida Administrative Code (FAC). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the School Board shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined by FAC. This cover sheet with all reference material must be received via e-mail at the address above. The School Board reserves the right to decide equivalence of alternatives proposed.
THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE
PROVIDER.
COMPANY NAME: ________________________________________________________________________________________________________
MAILING ADDRESS: _______________________________________________________________________________________________________
CITY, STATE, ZIP _________________________________________________________________________________________________________
FEDERAL EMPLOYER S IDENTIFICATION NUMBER (FEIN): ______________________________________________________________________
TELEPHONE NUMBER: ______________________________ FACSIMILE NUMBER: ________________________________________________
EMAIL: __________________________________________________________________________________________________________________
AUTHORIZED SIGNATURE: TYPED OR
PRINTED NAME:
TITLE: ____________________________________________ DATE: _____________________________________________________________
NOTICE: Decisions concerning responses to this Notice of Intent will be posted to VendorLink, the third party notification link and is accessible on the Purchasing and Distribution Services’ website at https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/. Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. Recommendations are available through the website usually within one week after the “Response Due Date” and notices will not be mailed.
(Rev. 10/30/18)
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 E. Lake Mary Boulevard Sanford, FL 32773-7127 https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/
NOTICE OF INTENT TO SOLE SOURCE
Decisions pertaining to sole sourcing are valid for one year after the approval by the School Board and must be re-posted and validated annually.
It is the intent of the School Board of Seminole County, Florida to purchase Heartland School Solution’s SAAS
- MealViewer Digital Menus Suite Subscription and Professional Services for Remote Setup for 59 sites.
The intended vendor for this Sole Source solicitation is Heartland School Solutions, Rochester, NY
Approximate annual expenditure is $24,721.00
Any notice of intent to protest this Sole Source posting shall be e-mailed to gonzalvm@scps.k12.fl.us before the due date shown on page one, along with a reason.
mailto:gonzalvm@scps.k12.fl.us
File details come from the government source that posted it. Updated .