25260006S-VG_-_SAAS-MealViewer_Digital_Menus_Suite_Subscription.pdf
PDF 120 KB Posted
- Solicitation number
- 25260006S-VG
- Issued by
- Seminole County, Florida
About this file
This is a Notice of Intent to Sole Source document issued by the School Board of Seminole County, Florida, through its Purchasing and Distribution Services Department. The document outlines the school board's intent to purchase Heartland School Solutions' SAAS - MealViewer Digital Menus Suite Subscription and Professional Services for Remote Setup, covering 59 sites. The notice was posted on June 16, 2025, with responses due by June 26, 2025, at 4:00 PM EST. The procurement is seeking a sole source exemption from competitive solicitation requirements, as defined in the Florida Administrative Code, and invites potential vendors to submit alternative proposals if they can provide comparable products.
The approximate annual expenditure for this sole source procurement is $24,721.00, with the intended vendor being Heartland School Solutions from Rochester, NY. The sole source decisions are valid for one year after School Board approval and must be re-posted and validated annually. The document provides instructions for potential vendors or protestors to submit responses or notices of intent to protest via email to the purchasing contact. Any alternative proposals must demonstrate equivalent or comparable capabilities to the specified MealViewer Digital Menus Suite Subscription.
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Text version
NOTICE OF INTENT TO SOLE SOURCE
POSTING DATE: June 16, 2025 PURCHASING CONTACT & TELEPHONE: Victoria Gonzalez:(407) 320-0262 E-MAIL: gonzalvm@scps.k12.fl.us
NOTICE TITLE & NUMBER: 25260006S-VG – SAAS - MealViewer Digital Menus Suite Subscription
RESPONSE DUE DATE & TIME:
June 26, 2025; 4:00PM EST
NOTE: RESPONSES RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
DIRECTIONS: The commodities or contractual services listed on Page 2 of this Notice of Intent (NOI) is available only from a single or sole source and may be exempted from competitive solicitation requirements, as stated in 6A-1.012(12)(d) Florida Administrative Code (FAC). Unless a notice to the contrary with sufficient information is received from companies by the date indicated that can provide "like" or "comparable" products, the School Board shall proceed with the purchase of listed commodities or services on the basis that they are sole source to the provider listed and are exempted as defined by FAC. This cover sheet with all reference material must be received via e-mail at the address above. The School Board reserves the right to decide equivalence of alternatives proposed.
THE FOLLOWING MUST BE COMPLETED, SIGNED, AND RETURNED AS PART OF YOUR RESPONSE. YOUR RESPONSE WILL NOT BE ACCEPTED WITHOUT THIS FORM, SIGNED BY AN AUTHORIZED AGENT OF THE
PROVIDER.
COMPANY NAME: ________________________________________________________________________________________________________
MAILING ADDRESS: _______________________________________________________________________________________________________
CITY, STATE, ZIP _________________________________________________________________________________________________________
FEDERAL EMPLOYER S IDENTIFICATION NUMBER (FEIN): ______________________________________________________________________
TELEPHONE NUMBER: ______________________________ FACSIMILE NUMBER: ________________________________________________
EMAIL: __________________________________________________________________________________________________________________
AUTHORIZED SIGNATURE: TYPED OR
PRINTED NAME:
TITLE: ____________________________________________ DATE: _____________________________________________________________
NOTICE: Decisions concerning responses to this Notice of Intent will be posted to VendorLink, the third party notification link and is accessible on the Purchasing and Distribution Services’ website at https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/. Failure to file a protest within the time prescribed in Section 120.57(3) Florida Statutes will constitute a waiver of proceedings under Chapter 120, Florida Statutes and School Board Rules. Recommendations are available through the website usually within one week after the “Response Due Date” and notices will not be mailed.
(Rev. 10/30/18)
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 E. Lake Mary Boulevard Sanford, FL 32773-7127 https://www.scps.k12.fl.us/district/departments/purchasing/comp-solicitations-contracts/
NOTICE OF INTENT TO SOLE SOURCE
Decisions pertaining to sole sourcing are valid for one year after the approval by the School Board and must be re-posted and validated annually.
It is the intent of the School Board of Seminole County, Florida to purchase Heartland School Solution’s SAAS
- MealViewer Digital Menus Suite Subscription and Professional Services for Remote Setup for 59 sites.
The intended vendor for this Sole Source solicitation is Heartland School Solutions, Rochester, NY
Approximate annual expenditure is $24,721.00
Any notice of intent to protest this Sole Source posting shall be e-mailed to gonzalvm@scps.k12.fl.us before the due date shown on page one, along with a reason.
mailto:gonzalvm@scps.k12.fl.us
File details come from the government source that posted it. Updated .