250422_Exhibit_B_Price_Summary_Sheet_Instructions.pdf
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- Solicitation number
- 250144
- Issued by
- Orange County, California
About this file
This is a Price Summary Sheet Instructions document for Request for Quotes (RFQ) 250144 issued by the Orange County Transportation Authority (OCTA) in California for annual safety inspections and certifications of aerial lift equipment. The RFQ seeks a qualified contractor to perform annual inspections and certifications of aerial lifts, scissor lifts, LPI lifts, man lifts, and platform lift truck trucks in accordance with ASTM/ANSI standards. The contract is structured as a two-year Blanket Purchase Order with a total budget of $12,000. Written questions must be submitted by September 18th, 2026, with responses provided by addendum no later than September 25th, 2026. Award will be made to the lowest, responsive, responsible firm on a lump sum basis, and the successful contractor must comply with all applicable Equal Employment Opportunity Laws and Regulations.
Pricing must be firm-fixed for the entire contract term, incorporating all direct costs, indirect costs, freight, and profit as detailed in Exhibit A. Contractors must submit itemized invoices with all material costs and supporting documentation for parts exceeding $500, with payment contingent on proof of actual replacement part costs. No price increases are permitted during the Blanket Purchase Order term; however, all price decreases will automatically extend to OCTA. The contractor must provide bona fide proof of cost increases and submit a minimum of ninety days advance written notice to secure any price adjustment, with no retroactive adjustments permitted. The contractor guarantees that quoted prices are equal to or less than prices offered to any other local, state, or federal government entity for equal or lesser scope services, and no price increases may be passed to OCTA during the contract term. Additionally, by submitting a quote, firms certify they are not subject to any Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government.
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Text version
PRICE SUMMARY SHEET INSTRUCTIONS
RFQ 250144
EXHIBIT B
1. Bid Instruction: To submit a Bid, firms must complete Section III, Pricing Proposal in
OpenGov in its entirety by electronically entering the Unit Price for each line item. All required fields must be filled in. Incomplete entries may result in the bid being deemed non-responsive.
2. Prices shall be firm-fixed for the entire term of the purchase order incorporating all direct costs, indirect costs, freight and profit as specified in Exhibit A, Scope of Work. Estimated quantities are for evaluation purposes only and do not guarantee any maximum or minimum purchase amount.
3. Invoices must be itemized, include all material costs, and be accompanied by supporting documentation for any part exceeding $500. Contractor is required to substantiate the actual cost of replacement parts. Payment is contingent upon the provision of such proof.
4. PRICE INCREASES /DECREASES: No price increases will be permitted during the term of the Blanket Purchase Order. All price decreases will automatically be extended to
Authority. Authority requires bona fide proof of cost increases on Contracts prior to any price adjustment. A minimum of ninety (90) days advance notice in writing is required to secure such adjustment. No retroactive price adjustments will be considered. Authority may enforce, adjust, negotiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount of profit will remain firm during the period of the Blanket Purchase Order. Adjustments increasing the Contractor’s profit will not be allowed.
5. FIRM DISCOUNT AND PRICING STRUCTURE: Contractor guarantees that prices bid are equal to or less than prices bid to any other local, State or Federal government entity for services of equal of lesser scope. Contractor agrees that no price increases shall be passed along to Authority during the term of this Blanket Purchase Order.
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